HomeMy WebLinkAboutAgenda Report - March 7, 2012 C-08AGENDA ITEM C; got
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AGENDA TITLE: Adopt Resolution Authorizing City Managerto Execute Departmentof
Transportation Program Supplementto Administering Agreement for Harney Lane
Grade Separation Project
MEETING DATE: March 7, 2012
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt resolution authorizing City Manager to execute Department of
Transportation Program Supplementto Administering Agreement for
Harney Lane grade separation project.
BACKGROUND INFORMATION: On October 5, 2011, City Council approved the contract with
Mark Thomas Company, Inc., of Sacramento for the preliminary
design, environmental review, right of way engineering and
preparation of plans and specifications for the Harney Lane grade separation project. The funding for
this contract is provided by the Regional Surface Transportation Program that is administered by the
State of California Department of Transportation.
It is a requirement of the City to execute the above-mentioned Program Supplement, provided in
Attachment A, in order to quality for reimbursement of costs incurred under the contract with
Mark Thomas Company, Inc. Staff recommends adoption of the resolution.
FISCAL IMPACT:
FUNDING AVAILABLE:
FWS/pmf
Attachment
Execution of the Program Supplement will enable reimbursement of
consultant and staff costs.
Not applicable.
J/4) 2-"4 X_
F. Wally ndelin
Public Works Director
c
APPROVED: -�
Konradt Bartlam, City Manaaer
K:\WP\PROJECTS\STREETS\HarneyGradeSeparation\CCaltransAgmt.doc
2/17/2012
PROGRAM SUPPLEMENT NO. N051
to
ADMINISTERING AGENCY -STATE AGREEMENT
FORFEDERAL-AID PROJECTS NO 10-5154
Exhibit A
Adv Project ID Date: January27,2012
1000020648 Location: 10-SJ-0-LOD
Project Number: STPL-5154(040)
EA Number:
Locode: 5154
This Program Supplement hereby adopts and incorporates the Administering Agency -State Agreement for Federal Aid
which was entered into between the Administering Agency and the State on 10/20/09 and is subject to all the terms and
conditions thereof. This Program Supplement is executed in accordance with Article I of the aforementioned Master
Agreement under authority of Resolution No. approved by the Administering Agency on
(See copy attached).
The Administering Agency further stipulates that as a condition to the payment by the State of any funds derived from
sources noted below obligated to this PROJECT, the Administering Agency accepts and will comply with the special
covenants or remarks set forth on the following pages.
PROJECT LOCATION:
Harner Lane and Union Pacific Railroad from Hutchins Street to Stockton Street in City of Lodi.
TYPE OF WORK: Construction of Railroad Grade Separation.
LENGTH:0.0(MILES)
Estimated Cost
Federal Funds
Matching Funds
$1,630,737.00
L240 $1,630,737.00
LOCAL
$0.0
I
OTHER
CITY OF LODI STATE OF CALIFORNIA
Department of Transportation
By By
Title Chief, Office cf Project Implementation
Division cf Local Assistance
Date
Date
Attest
hereby certify upon my personal knowledgethat budgeted funds are available for this encumbrance:
Accounting Off! Date 11/18 "Z" a $1.630.737.00
Chapter I Statutes Item Year Program BC I Category Fund Source AMOUNT
Program Supplement 10-5154-NO51- ISTEA Page 1 of
Clains Audits 1130120
3301 "C" Street, Rm 404 REQUISITION NUMBER/ CONTRACT NUMBER
Sacramento, CA 95816 RQS-2660-101200000338
SUBJECT.
Encumbrance Document
VENDOR/ LOCALAGENCY
City of Lodi
CONTRACT AMOUNT
$1,630,737.00
PROCUREMENTTYPE:
Local Assistance
10000020648
ADA Notit For individuals with sensory disabilities, this document is available in alternate formats. For information, call (915) 654-6410 of TDD (916) -3880 or write
Records and Forms Management, 1120 N. Street, MS -89, Sacramento, CA 95814.
10-SJ-0-LOD
STPL-5154(040)
SPECIAL COVENANTS OR REMARKS
01/27/2012
PROJECT costs have not been invoiced by ADMINISTERING AGENCY for a six-month
period.
If no costs have been invoiced for a six-month period, ADMINISTERING AGENCY
agrees to submit for each phase a written explanation of the absence of PROJECT
activity along with target billing date and target billing amount.
ADMINISTERING AGENCY agrees to submit the final report documents that collectively
constitute a "Report of Expenditures" within one hundred eighty (180) days of PROJECT
completion. Failure of ADMINISTERING AGENCY to submit a "Final Report of
Expenditures" within 180 days of PROJECT completion' will result in STATE imposing
sanctions upon ADMINISTERING AGENCY in accordance with the current Local
Assistance Procedures Manual.
6. The Administering Agency shall not discriminate on the basis of race, religion, age,
disability, color, national origin, or sex in the award and performance of any Federal -
assisted contract or in the administration of its DBE Program Implementation Agreement.
The Administering Agency shall take all necessary and reasonable steps under 49 CFR
Part 26 to ensure nondiscrimination in the award and administration of Federal -assisted
contracts. The Administering Agency's DBE Implementation Agreement is incorporated
by reference in this Agreement. Implementation of the DBE Implementation Agreement,
including but not limited to timely reporting of DBE commitments and utilization, is a legal
obligation and failure to carry out its terms shall be treated as a violation of this
Agreement. Upon notification to the Administering Agency of its failure to carry out its
DBE Implementation Agreement, the State may impose sanctions as provided for under
49 CFR Part 26 and may, in appropriate cases, refer the matter for enforcement under 18
U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U.S.C. 3801 et
seq.).
7. As a condition for receiving federal -aid highway funds for the PROJECT, the
Administering Agency certifies that NO members of the elected board, council, or other
key decision makers are on the Federal Government Excluded Parties List System
(EPLS).
Program Supplement 10-5154-NO51- ISTEA Page 3 of 3
RESOLUTION NO. 2012-15
A RESOLUTION OF THE LODI CITY COUNCIL
APPROVING STATE OF CALIFORNIA DEPARTMENT
OF TRANSPORTATION PROGRAM SUPPLEMENT
NO. 051-N TO ADMINISTERING AGENCY -STATE
AGREEMENT FOR FEDERAL -AID PROJECT
NO. 10-5154R FOR HARNEY LANE GRADE
SEPARATION PROJECT
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
approve State of California Department of Transportation Program Supplement
No. 051-N to Administering Agency -State Agreement for Federal -Aid Project
No. 10-5154R for the Harney Lane Grade Separation Project; and
BE IT FURTHER RESOLVED that the City Council does hereby authorize the
City Managerto execute agreement.
Dated: March 7, 2012
hereby certify that Resolution No. 2012-15 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held March 7, 2012, by the following vote:
AYES: COUNCIL MEMBERS — Hansen, Johnson, Katzakian, Nakanishi,
and Mayor Mounce
NOES: COUNCIL MEMBERS— None
ABSENT: COUNCIL MEMBERS— None
ABSTAIN: COUNCIL MEMBERS — None
1112
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RANDI JOHL
City Clerk
2012-15