HomeMy WebLinkAboutAgenda Report - February 15, 2012 C-09AGENDA ITEM C
CITE' OF LORI
COUNCIL COMMUNICATION
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AGENDA TITLE: Adopt Resolution Accepting Improvements Under Contract for DeBenedetti Park —
Phase I Improvements, 2350 South Lower Sacramento Road, and Appropriating
Funds ($44,000)
MEETING DATE: February 15, 2012
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt resolution accepting improvements under contract for
DeBenedetti Park — Phase I Improvements, 2350 South Lower
Sacramento Road, and appropriating funds in the amount of
$44,000.
BACKGROUND INFORMATION: The project was awarded to Herrington Landscape Services, Inc., of
Cameron Park, on March 17, 2010, in the amount of $883,562. The
contract has been completed in substantial conformance with the
plans and specifications approved by City Council.
This project consisted of providing and installing a new 6 -foot high chain link fence, concrete mow strip,
concrete flatwork, stamped concrete driveway, automatic irrigation system, Maxicom irrigation control
equipment, 50 -horsepower irrigation booster pump, drop inlet catch basins and piping, placement and
compaction of salvaged asphalt concrete grindings, soil amendments, grading, hydro -seeding of
"no -mow" turf, mechanical sprig planting of Bermuda turf and other incidental and related work.
The contract completion date was October 10, 2010, and the actual completion date was
January 8, 2012. The delay in completion was due to additional work being performed and issues with
turf establishment that necessitated replanting of sprigs and the extension of the warranty period. The
final contract price was $928,568.88. The difference between the contract amount and the final contract
price is mainly due to six contract change orders having a combined value of $90,129.95 which included
additional fencing, grading, pump and utility work, installation of filter fabric, placement of slurry cement,
replanting of sprigs and extension of the warranty period. The remaining difference of $45,186.08 is a
cost reduction resulting from the deletion of work to install erosion control plant materials at the deep
basin area of the site due to access issues.
Staff recommends an appropriation of $44,000 to cover staff time and additional project expenses.
Following acceptance by the City Council, as required by law, the City Engineer will file a Notice of
Completion with the County Recorder's office. The notice serves to notify vendors and subcontractors
that the project is complete and begins their 30 -day period to file a stop notice requiring the City to
withhold payments from the prime contractor in the event of a payment dispute.
FISCAL IMPACT: There will be an increase in long-term park and storm drain maintenance
costs.
APPROVED:" `
Konradt Bartlam, City Manager
t(:SWPIPROJECTSIPARKS1DeBenedelti((3-Basin)1Phase 1 ImprovemenWCAccept.doc 1/3012012
Adopt Resolution Accepting Improvements Under Contractfor DeBenedetti Park — Phase I
Improvements, 2350 South Lower Sacramento Road, and Appropriating Funds ($44,000)
February 15, 2012
Page 2
FUNDING AVAILABLE: This project was funded by Parks (1217040) and
Storm Drain Impact Fees (326040).
Requested Appropriation:
Parks Impact Fees (1217040): $43,000
Storm Drain Impact Fees (326040): $1,000
Jor an Ayers
Deputy City Managerllnternal Services Director
" Uv J'O
F. Wally Saroellin
Public Works Director
cc: Deputy Public Works Director — Utilities
Parks Superintendent
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TO: Internal Services Dept. - Budget Division
3. FROM: Rebecca Areida-Yadav
15. DATE: 01/26/2012
4. DEPARTMENT/DIVISION: PublicWorks
AMOUNT
6REQUES,f,',A,DJ„
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FUND #
BUS. UNIT # ACCOUNT #
ACCOUNT TITLE
AMOUNT
A.
175
3205
Fund Balance
$
1,000.00
SOURCE OF
1217
3205
Fund Balance
$
43,000.00
FINANCING
B.
175
175040 1825.1900
Debenedetti Park Phase 1
$
1,000.00
USE OF
1217
1217040 1825.2400
Debenedetti Park Phase 1
$
43 000.00
FINANCING
ase provide a description of the project, the total cost of the project, as well as justification for the
uested adjustment. If you need more space, use an additional sheet and attach to this form.
IContinegencies and staff time for Debenedetti Park Phase 1 Improvements project.
If Council has authorized the appropriation adjustment, complete the following:
Meeting Date: es No: Attach copy of resolution to this form.
Qepartment Head Signature: 116 J a w,
i OR 1 `0
Deputy City Manager/Internal Services Manager Date
Submit completed form to the Budget Division with any required documentation.
Final approval will be provided in electronicoopy format.
RESOLUTION NO. 2012-08
A RESOLUTION OF THE LODI CITY COUNCIL
ACCEPTING IMPROVEMENTS UNDER CONTRACT
FOR DEBENEDETTI PARK — PHASE I
IMPROVEMENTS, 2350 SOUTH LOWER
SACRAMENTO ROAD, AND FURTHER
APPROPRIATING FUNDS
WHEREAS, the contract for DeBenedetti Park — Phase I Improvements,
2350 South Lower Sacramento Road, was awarded to Hemington Landscape Services,
Inc., of Cameron Park, on March 17, 2010, in the amount of $883,562 and has been
completed in substantial conformance with the plans and specifications approved by City
Council; and
WHEREAS, the project consisted of providing and installing a new 6 -foot high
chain link fence, concrete mow strip, concrete flatwork, stamped concrete driveway,
automatic irrigation system, Maxicom irrigation control equipment, 50 -horsepower
irrigation booster pump, drop inlet catch basins and piping, placement and compaction of
salvaged asphalt concrete grindings, soil amendments, grading, hydro -seeding of "no -
mow" turf, mechanical sprig planting of Bermuda turf, and other incidental and related
work; and
WHEREAS, staff recommends appropriating $44,000 to cover staff time and
additional project expenses.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
accept the improvements under the contract for DeBenedetti Park — Phase I
Improvements, 2350 South Lower Sacramento Road; and
BE IT FURTHER RESOLVED that funds in the amount of $44,000 be
appropriated from Parks Impact Fees and Storm Drain Impact Fees for this project.
Dated: February 15, 2012
I hereby certify that Resolution No. 2012-08 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held February 15, 2012, by the following
vote:
AYES: COUNCIL MEMBERS — Hansen, Johnson, Katzakian, Nakanishi,
and Mayor Mounce
NOES: COUNCIL MEMBERS —None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS—None
HL
2012-08