HomeMy WebLinkAboutAgenda Report - February 15, 2012 C-08AGENDA ITEM C W1
CITY OF LODI
COUNCIL COMMUNICATION
• TM
AGENDA TITLE: Accept Improvements Under Contractfor Purchase and Installation of Energy
Management System at City Hall
MEETING DATE: February 15, 2012
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Accept improvements under contract for purchase and installation of
energy management system at City Hall.
BACKGROUND INFORMATION: The projectwas awarded to L & H Airco, of Roseville, on May 4, 2011,
in the amount of $137,000. The contract has been completed in
substantial conformance with the plans and specifications.
This project consisted of the replacement of the heating, ventilation and air conditioning (HVAC) control
system at City Hall.
The project was completed on the contract completion date of December 31, 2011. The final contract
price was $1 12,873. The difference between the contract amount and the final contract price is mainly
due to not having to perform contingent work to change out the blower and motor at a savings of
$33,819. There were two change orders issued during the project. These were Change Order No. 1, in
the amount of $8,703, for additional air balancing work, and Change Order No. 2, in the amount of $989,
for a sheave change -out on an air handling unit.
Following acceptance by the City Council, as required by law, the City Engineerwill file a Notice of
Completion with the County Recorder's office. The notice serves to notify vendors and subcontractors
that the project is complete and begins their 30 -day period to file a stop notice requiring the City to
withhold payments from the prime contractor in the event of a payment dispute.
FISCAL IMPACT: Replacing the City Hall HVAC controls with state-of-the-art equipment and
energy management system will save operational and energy costs
associated with the outdated, failing HVAC controls.
FUNDING AVAILABLE: This projectwas funded by Capital Outlay Fund, City Hall HVAC Controls
Replacement Project (FY 10111 Budget) (1211027) and Public Benefits
Fund (164605).
'k .6, J"'.,
F. Wally ndelin
Public Works Director
FWSlpmf
cc: Rob Lechner. Manager of Customer Services and Programs
APPROVED:
Konradt Bartlam, City Manager
KAWMPROJECTSWISCICity HallHVAMCAcceptdoc 113012012