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Home My WebLink AboutAgenda Report - February 15, 2012 C-04AGENDA ITEM 14 CITY OF LODI COUNCIL COMMUNICATION TM AGENDA TITLE: Accept Quarterly Report of Purchases Between $10,000 and $20,000 MEETING DATE: February 15,2012 PREPARED BY Purchasing Technician RECOMMENDEDACTION: Accept Quarterly Report of Purchases between $10,000 and $20,000. BACKGROUND INFORMATION: During the 4th calendar quarter of 2011, the following purchaseswere awarded. Background information for each purchase is attached as Exhibits A through K. Exh. Date Contractor Project Award Amt. A 1014111 Inpersoll Rand DVR Purchasefor Lodi $18,409.99 City Jail B 10/27/11 St, Joseph Occupational Fire Department $19,982.00 Health Annual Physicals C 10/27/11 Durst Office Interiors Carnegie Hall $13,620,68 D 10/27/11 Dell Marketing Network& Log Monitoring $12,991.05 E 11/14/11 Q -Star Technology Flashcam Digital Vandalism $19,711.93 Deterrent System F 11/16/11 Interstate Truck Center Diesel Particulate Filter $12,863.13 G 11/17/11 Motorola Solutions Inc Radio Equipmentfor Motors $12,647.17 Division H 11/29/11 Weco Industries Inc Camera Attachments $18,874.04 1 12/5/11 Cummins West Inc Diesel Particulate Filter $13,172.38 J 12/6/11 Fisher Scientific PPE (Turnout) $12,187.75 K 12/14/11 ARC/Norcal Copier Replacement $17,407.01 FISCAL IMPACT: Varies by project. All purchaseswere budgeted in the 2011-2012 Financial Plan. FUNDING AVAILABLE: Funding as indicated on Exhibits. JAlsm Attachment In an Ayers, Deputy Ci anager APPROVED: , City Manager i EXHIBIT A RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: DATE OF RECOMMENDATION: DVR Purchase for Lodi City Jail Police Ingersoll Rand - Security Technologies $18,409.99 September28, 2011 BIDS OR PROPOSALS RECEIVED: Security recording equipment for the Police Department Jail at 215 West Elm Street. Includes DVR recording equipment, electrical supplies and shipping. "NO BID" or NO RESPONSE RECEIVED: BACKGROUND INFORMATION & BASIS FORAWARD: Sole Proprietorfor Security Equipmentwithin the City of Lodi and Lodi Police Department. FUNDING: Purchase Order No. R1073 1410.2357.9/$11,964.79; 1410.2375/$2,770.97; 2351001.7359/$3,674.23 Prepared by: Jeanie Biskup Title:, ManaciementAnalyst Reviewed by: �r EXHIBIT B RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: DATE OF RECOMMENDATION: Fire Department Annual Physicals Fire Department St. Joseph Occupational Health $19,982.00 October 27,2011 BIDS OR PROPOSALS RECEIVED: Kaiser Permanente St. Joseph Occupational Health "NO BID" or NO RESPONSE RECEIVED: LMH Occupational Health $27,423.00 $19,982.00 BACKGROUND INFORMATION& BASIS FORAWARD: St. Joseph Occupational Health has completed the annual physicalsfor the Lodi Fire Departmentfor over 20 years. They have current files on employees and a working background of the process. St. Joseph's came in with the lowest bid. FUNDING: 102012.7363 Prepared by: Aimee R. New Title: Division Chief Reviewed by: Purchase Order No. 20893 EXHIBIT C RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR Carnegie Hall Public Works Durst Office Interiors AWARD AMOUNT: $13,620.68 DATE OF RECOMMENDATION: 01/24/12 BIDS OR PROPOSALS RECEIVED: Durst Office Interiors 21 Carolina House Back Swivel Chairs $13,620.68 BizChairs.com $14,431.79 "NO BID" or NO RESPONSE RECEIVED: BACKGROUND INFORMATION & BASIS FORAWARD: This purchase order is being issued for City Council Chambers at Carnegie Hall FUNDING: Purchase Order No. 20890 1211783.1836.2250 Prepared by: F. Wally Sandelin Title: PublicWorks Director Reviewed by: EXHIBIT D RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: Networkand Log Monitoring DEPARTMENT: ISD CONTRACTOR Dell AWARD AMOUNT: $12,991.05 DATE OF RECOMMENDATION: 10/27/11 BIDS OR PROPOSALS RECEIVED: Dell Solar Winds SHI "NO BID" or NO RESPONSE RECEIVED: $12,991.05 $13,149.50 $13,020.00 BACKGROUND INFORMATION& BASIS FOR AWARD: These tools are used for monitoring the City's network, managing the various log files that are generated, and managing the IP addresses assigned to City devices. FUNDING: Purchase Order No. ISD Replacement Fund - 123001.7715 Prepared by: Steve Mann Title: IS Manager Reviewed by: EXHIBIT E RECOMMENDATION FOR CONTRACT AWARD PROJECTNAME: FLASHCAM DIGITAL VANDALISM DETERRANTSYSTEM DEPARTMENT: PARKS, RECREATION AND CULTURAL SERVICES CONTRACTOR Q -STAR TECHNOLOGY AWARD AMOUNT: $19,711.93 DATE OF RECOMMENDATION: 11/16/11 BIDS OR PROPOSALS RECEIVED: SOLE SOURCE "NO BID" or NO RESPONSE RECEIVED: SOLE SOURCE BACKGROUND INFORMATION& BASIS FORAWARD: THE FLASHCAM DIGITAL DETERRENT SYSTEM BA SPECIALIZED PRODUCT USED TO DETER VANDALISM. THE FLASHCAM SYSTEMS USE PROPRIETARY TECHNOLOGY THAT B DEVELOPED, DESIGNED, MANUFACTUREDAND SITRIBUTED EXCLUSIVELY BY Q -STAR TECHNOLOGY AND CONTAIN SPECIALIZED PARTS SUPPLIED ONLY BY Q - STAR TECHNOLOGY. THE SYSTEM'S BATTERY PACK IS POWERED BY SOLAR AND THE SYSTEM IS PORTABLE, RUGGEDIZED, FEATURES WIRELESS DOWLOAD AND USES PROPRIETARYVOICE/FLASH TECHNOLOGY. FUNDING: 1410.2356.2 AND 2341204.7718 Prepared by: TERRI LOVELL Title: ADMINISTRATIVE SECRETARY Reviewed by;, Purchase Order No. 20908-000 EXHIBIT F RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: DATE OF RECOMMENDATION: BIDS OR PROPOSALS RECEIVED: Diesel Particulate Filter (CARB Fleet rule 2011) Public Works InterstateTruck Center $12,863.13 November11,2011 Interstate Truck Center Pape Machinery Curnmins West A -Z Bus Sales, Emissions Solutions Group "NO BID" or NO RESPONSE RECEIVED: BACKGROUND INFORMATION$ BASIS FORAWARD: $12,863.13 $13,463.88 $14,343.29 .%5,047.31 In order to comply with the California Air Resource Control Board (CARB) Fleet Rule, Fleet Services will need to retrofit Public Works Vacuum Truck #04-038 with a diesel particulate filter. Fleet Services solicited bids from the Companies listed above and recommends the low bidder, interstateTruck Center, for the purchase and installation of this required device. FUNDING: 1711201,7851 Prepared by: Randy Laney Title: Fleet Services Supervisor Reviewed by: C9 Purchase Order No. Req #1119 EXHIBIT G RECOMMENDATION FOR CONTRACTAWARD PROJECT NAME: Radio Equipment for Motors Division DEPARTMENT: Police Department CONTRACTOR Motorola Solutions, Inc. AWARD AMOUNT: $12,647.17 DATE OF RECOMMENDATION: November 17, 2011 BIDS OR PROPOSALS RECEIVED: Motorola Solutions, Inc. "NO BID" or NO RESPONSE RECEIVED: $12,647.17 BACKGROUND INFORMATION& BASISFORAWARD: Delta Wireless dba Motorola Solutions, Inc. is the Sole Source Provider of parts, equpment and service for Police Department radio equipment in San Joaquin County. FUNDING: Purchase Order No. 20914 236016.7718 Prepared by: Patsy Tucker Title: Administrative Clerk Reviewed b EXHIBIT H RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: DATE OF RECOMMENDATION: BIDS OR PROPOSALS RECEIVED: WECO Industries Sole Source Letter Attached Camera Attachments Public Works WECO Industries $18,874.04 11/08/11 "NO BID" or NO RESPONSE RECEIVED: $18,874.04 BACKGROUND INFORMATION & BASIS FOR AWARD: This kit increasesthe usefulness of the Wastewater Utility's closed circuit television CCTV System. The CCN System is used to assess the condition of the wastewater mains and the performance of our high pressure cleaning crews. By purchasing this kit, the transporter can quickly be configured to a track system or wheeled system as conditions dictate. The kit also increases the number of pipe sizes that can be effectively televised during low flow conditions which eliminates the need to install temporary plugs in the pipelines, making operations more safe. FUNDING: 170404.7719 Prepared by: Lance Roberts Title: WaterANastewater Superintendent Reviewed by: '& EXHIBIT I RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: DATE OF RECOMMENDATION: BIDS OR PROPOSALS RECEIVED: Diesel Particulate Filter (CARB Fleet rule 2011) Public Works Cummins West, Inc $13,172.38 November 29,2011 Cummins West, Inc. $13,172.38 Pape Kenworth $18,609.12 A -Z Bus Sales, Emissions Solutions Group $19,915.02 Interstate Truck Center $20,276.98 "NO BID" or NO RESPONSE RECEIVED: BACKGROUND INFORMATION & BASIS FORAWARD: In order to comply with the California Air Resource Control Board (CARB) Fleet Rule, Fleet Services will need to retrofit Public Works Street Sweeper Truck #04-123 with a diesel particulate filter. Fleet Services solicited bids from the Companies listed above and recommends the low bidder, Cummins West, Inc., for the purchase and installation Cf this required device. FUNDING: 1711201.785150%,3251201.7851 50% Prepared by. Randy Laney Title: Fleet Services Supervisor Reviewed by: Purchase Order No. Req #1129 EXHIBIT 7 RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: PPE (Turnout) Purchase DEPARTMENT: Fire CONTRACTOR Fisher Scientific AWARD AMOUNT: $12,187.75 DATE OF RECOMMENDATION: 11129/11 BIDS OR PROPOSALS RECEIVED: Fisher Scientific $12,187.75 JAECO Fire & Life Safety $13,074.75 None Available/Sole Source West Coast $0.00 "NO BID" cr NO RESPONSE RECEIVED: BACKGROUND INFORMATION & BASIS FORAWARD: Morning Pride Turnouts/Lodi Specification- Fisher Scientific/Lowest Bidder FUNDING: Purchase Order No. 102012.7306 Prepared by: Linda Hoover Title: Administrative Secretary Reviewed by:o* EXHIBIT K RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR Copier Replacement Electric Utility ARC/NORCAL AWARD AMOUNT: $17,407.01 DATE OF RECOMMENDATION: 12/13MI BIDS OR PROPOSALS RECEIVED: ARC/NORCAL interepdnt Systems Kip Equipment "NO BID" or NO RESPONSE RECEIVED: $17,407.01 $24,103.68 $24,103.68 BACKGROUND INFORMATION & BASIS FOR AWARD: This machine will replace a "down" existing copier. We are currently doubling the duty on a large format color copier in order to reproduce black and white copies. The Purchase Order is awarded to ARC/NORCAL based on being the lowest responsible bidder. FUNDING: 160612.7359 Prepared by: Randy Lipelt Title: Buyer V a Reviewed by:'�F�. A& Purchase Order No.: