HomeMy WebLinkAboutAgenda Report - January 18, 2012 C-08AGENDA ITEM CA
&% CITY OF LODI
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AGENDA TITLE: Accept Improvements Under Contract for Municipal Service Center Parking Lot
Improvement Project
MEETING DATE: January 18,2012
PREPARED BY: PublicWorks Director
RECOMMENDEDACTION: Accept improvements under contract for Municipal Service Center
parking lot improvement project.
BACKGROUND INFORMATION: The project was awarded to A.M. Stephens Construction Company,
Inc., of Lodi, in the amount of $183,456.85, on April 6, 2011. The
contract has been completed in substantial conformance with the
plans and specifications approved by City Council.
This project consisted of reconstructingthe Municipal Service Center (MSC) parking lot by removing the
existing asphalt and replacing it with new asphalt.
The contract completion date was May 18, 2011 (20 Working Days) and the actual completion date was
October 20, 2011 (42 working days). The delay in completion was due to City -requested change order
work. The final contract price was $230,285.38. The difference between the contract amount and the final
contract price is due to three contract change orders. Change Order No. 1, in the amount of $24,497, was
for removal and replacement of unsuitablesubgrade material in the parking area and installation of a storm
drain manhole near the Animal Services Facility. Change Order No. 2, in the amount of $13,627.25, was for
the delivery and set-up of the Public Works Department office trailer, as requested by the Public Works
Department. Change Order No. 3, in the amount of $8,704.28, was for office trailer awning work requested
by the Public Works Department and trailer decking work required by the Building Division to make the
access ADA compliant. The total contract change order amount is $46,828.53.
Following acceptance by the City Council, as required by law, the City Engineerwill file a Notice of
Completion with the County Recorder's office. The notice serves to notify vendors and subcontractors
that the project is complete and begins their 30 -day period to file a stop notice requiring the City to
withhold payments from the prime contractor in the event of a payment dispute.
FISCAL IMPACT: There will be a decrease in pavement repair costs at the MSC.
FUNDING AVAILABLE: This project utilized Measure K Maintenance (325), Water Capital (181),
Wastewater Capital (171) and Electric Capital (161) funds.
Al ) / In — b$_
F. Wally Vnd6lPh
Public Works Director
Prepared by Gary Wiman, Construction Project Manager
FWS/GW/pmf
cc: Charlie Swimley, Deputy Public Works Director— Utilities
APPROVED: c _
Konradt Bartlam, City Manager
KAWP\PROJECTSWISC\MSC Parking Lot%CAccept.doc 12/14/2011