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HomeMy WebLinkAboutAgenda Report - January 18, 2012 C-08AGENDA ITEM CA &% CITY OF LODI ,. COUNCIL COMMUNICATION ,M AGENDA TITLE: Accept Improvements Under Contract for Municipal Service Center Parking Lot Improvement Project MEETING DATE: January 18,2012 PREPARED BY: PublicWorks Director RECOMMENDEDACTION: Accept improvements under contract for Municipal Service Center parking lot improvement project. BACKGROUND INFORMATION: The project was awarded to A.M. Stephens Construction Company, Inc., of Lodi, in the amount of $183,456.85, on April 6, 2011. The contract has been completed in substantial conformance with the plans and specifications approved by City Council. This project consisted of reconstructingthe Municipal Service Center (MSC) parking lot by removing the existing asphalt and replacing it with new asphalt. The contract completion date was May 18, 2011 (20 Working Days) and the actual completion date was October 20, 2011 (42 working days). The delay in completion was due to City -requested change order work. The final contract price was $230,285.38. The difference between the contract amount and the final contract price is due to three contract change orders. Change Order No. 1, in the amount of $24,497, was for removal and replacement of unsuitablesubgrade material in the parking area and installation of a storm drain manhole near the Animal Services Facility. Change Order No. 2, in the amount of $13,627.25, was for the delivery and set-up of the Public Works Department office trailer, as requested by the Public Works Department. Change Order No. 3, in the amount of $8,704.28, was for office trailer awning work requested by the Public Works Department and trailer decking work required by the Building Division to make the access ADA compliant. The total contract change order amount is $46,828.53. Following acceptance by the City Council, as required by law, the City Engineerwill file a Notice of Completion with the County Recorder's office. The notice serves to notify vendors and subcontractors that the project is complete and begins their 30 -day period to file a stop notice requiring the City to withhold payments from the prime contractor in the event of a payment dispute. FISCAL IMPACT: There will be a decrease in pavement repair costs at the MSC. FUNDING AVAILABLE: This project utilized Measure K Maintenance (325), Water Capital (181), Wastewater Capital (171) and Electric Capital (161) funds. Al ) / In — b$_ F. Wally Vnd6lPh Public Works Director Prepared by Gary Wiman, Construction Project Manager FWS/GW/pmf cc: Charlie Swimley, Deputy Public Works Director— Utilities APPROVED: c _ Konradt Bartlam, City Manager KAWP\PROJECTSWISC\MSC Parking Lot%CAccept.doc 12/14/2011