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Home My WebLink AboutAgenda Report - January 6, 1988 (61)TO THE CITY COUNCIL FROM THE CITY MANAGER'S OFFICE JUNCIL C03111UNICATI'-'% DATE` NO - January 6, 1988 I[ SUBJECT. APPROVE `-'EES AND a-gGFS FOR PARKING, BOAT LAUNCHING, USE OF GROUP PICNIC AREA, RESERVATIONS FOR TRAILER OVERNIGHT STAYS AT LODI LAKE PARK Prepared by: Parks and Recreation Director Recou.,mended Action : That the City Council approve adjusted fees fcr Lodi Lake Park parking and boat launch and create new fees for overnight trailer parking and group picric site reservations. Additionally, approve classification of groups to coincide with group picnic site reservations, fees and charge structure and allow the Parks & Recreation Department to create an enterprise account to channel these fee monies into a develop- ment fund for the purpose of capital and general Lodi Lake Park improvements . Background Informatina: As per our staff's review and our presentation to the Parks & Recreation Commission, it is recommended that the ?arks & Recreation Depart- ment be allowed to adjust current parking fees of $1.00 Monday through Sunday to $1.00 Monday through Friday and $2.00 Saturday/Sunday to create new monies an to alleviate general weekend congestion in the various parking areas of the park. This weekend adjustment would likewise assess non-resident users of our facilities to assist with park development and improvements, which it is found that weekend use by non-residents car. range from 60-70%. In every meeting that has been held to date with reference to Lodi Lake Park uses and development, those in attendance have spoken out in favor of creating some sort of an assessment for non-residents since it is a foregone conclusion that weekend use in particular finds the park being used as a regional facility. This is the staff's and Commission's answer to this concern. Parking fees at surrounding San Joaquin County parks charge $2.50 per car daily Monday through Sunday, so we feel we have not overcharged for the right to park inside the facility on weekends. Along with the above recommendation Eor adjustment. the staff/Commission would like to see our launching fee changed from $1.00 per launched craft to $4.00. In checking again with surrounding boat launching facilities. the lowest vie found was $5.00 per craft and in many instances a parking. fee was tacked on to this. Our recommended- $4.00 would include vehicle and craft using our launehi_ng facilities or the apparent need to do same and parking. This fee would be a standard daily use fee Monday through Sunday. Over these many years, we have not charged, - for overnight trailer/motorhome DLrking at Lodi Lake Park, but have accepted donations from the trailer groups after use. ' Many times these groups "uld ask for a rate or an estimate of .what they should donate. To put this to rest and to standardize a fee, we recommend a $9.00 per night charge per trailer/motorhome for parking and use of our trailer facilities on the north side of the park. These monies would be collected (Continued Page 2) Council Communication - January 5, 1988 (Cont' d .) Page 2 upon entrance to the park. The use of our facility begins in April and runs through the 2nd of October and is in constant use and demand. By creating these fees, we see we can realize anywhere from $15,000 to $20,OOOper year on the facilities we currently have. Likewise, we have reviewed many Frailer/motorhome public parking facilities and find our recommended fee .to be "very fair" considering the park facilities, the surrounding of the park and location on the river and lake. In regards to group picnic area fees and charges, this would be only on a reservation request by the public, not in a situation of first- come, first -serve. Those calling in and making a group picnic reserva- tion would take priority over general uses by the public and be monitored by our park rangers. Reservation fees and charges would range by group classifications (see attached). On a number of occasions, we have reserved sites, moved in tables, etc., and have received no compen- sation for this service. We are one of the few departments in our area or in the State who do not have a fee attached to these services. It takes paper work, secretarial and park staff time and we feel this service should be paid for by requesting groups. In addition to the above, we request that these funds be directed into an enterprise account and be used tj assist the City in financing capital improvements and general park improvements for the Lodi Lake Park facility. We realize these funds solely cannot handle large scale capital improvements, but it surely would help and those paying the fees would know it is going right back into improving and adding to the facility. Respectfully submitted, Ron Williamson Parks and Recreation Director RW: srb Attach. ti C IT Y OF LODI GROUP PICNIC USE POLICY FEES AND CHARGES FOR THE USE OF CITY PARK FACILITIES Classification of Groups: Group A Department sponsored programs and co-sponsored programs over which the department has primary responsibility; department support organizations and advisory groups; other city departments: educationsal institutions that have joint use agree- ments with the City of Lodi. Group B Eon -profit community organizations that have contributed to the construction and development of park and recreation facilities and programs. Local non-profit qualified chartered youth oriented organizations. Each organization must submit a written request to qualify for this group to the Lodi Recreation and Parks Department and must be qualified by the Director. (EXAMPLE of qualified groups: Cub Scouts, Girl Scouts, Boy Scouts, Lodi Boys and Girls Club. ) Group C Non-profit service, charitable. Non-qualified youth organizations, registered political groups , religious groups, governmental meetings/workshops (Non -Lodi City hosted) and fraternal organizations. Group D Resident private functions and individual reservations such as wedding receptions, reunions, socials, and any type of other Lodi service area event. Group E Same as "D" except non-resident. Rental Fees and Charges: Group A No fee required. Group B No rental fee required. However, the actual cost of clean-up (if needed) shall be billed to the organization responsible for the reservation. Group C One half the fees and charges established for Group D. Actual cost of Clem -up to be billed to organization responsible for the reservation. Group D Fees and charges to cover the cost of the City's out-of-pocket expenses. (janitorial, refuse, electricity, and labor for clean-up. Group -E Fees and charges to' cover the cost of the City's out-of-pocket expense'for maintenance and operation plus cost of long term t CITY OF LODI FEES AND CHARGES FOR THE USE OF CITY FACILITIES Trailer / iotorhome Group Group Picnic Facilities Area Parking/Vehicles Categories Weekdays Weekend/Holiday Weekend1Holidays Week Weekend/Holdav Group A No Fee No Fee No Fee No Fep No Fee Group B No Fee No Fee No Fee No Fee No Fee Group C $12.50 $12.50 $4.50 $1.00 $1.00 Group D $25.00 $25.00 $9.00 $1.00 $2.00 Group E $35.00 $35.00 $9.00 $1.00 $2.00 Alcoholic Bev. $25.00 $25.00 $25.00 N /A NIA = Surcharge C,D,E C,D,E C,D,E N/A NIA Fund -Raising $25.00 $25.00 $25.00 N/A NIA Permit Cleaning Deposit 99 or less - no deposit, 100-200 - deposit $5o.00, 200+ - devosit $100.00 4 (Refundable) >? Extra Table Charge Group C $1.25 per table Group D $2.50 per table Group E $3.00 per table t Boating Fees Weekdays Weekend Group A/B Gmup C Group D, Group E s Boat Launch $4.00 $4.00 None $4.00 $4.00 '$4. 00 : 3 :i 12/28/8? ( -2- :.:x .,a',. ,. cr, K+oda 'f.a ,,,. .:.. .: ,r_ .:...:. ..:.. ....... .,. .. ..,. . s. ., .. ., ,. .. . ♦ .+. J+, i... ,. +....., ,, a. ,.. :