HomeMy WebLinkAboutAgenda Report - December 15, 2010 C-10AGENDA ITEM C40'10
CITY OF LODI
COUNCIL COMMUNICATION
_N
AGENDA TITLE: Adopt Resolution Authorizing City Managerto Execute Contractfor Removal of
Approximately 500 Tons of Biosolidsfrom the White Slough Water Pollution
Control Facilitywith Synagro West, LLC, of Suisun City ($304,450)
MEETING DATE: December 15,2010
PREPARED BY: PublicWorks Director
RECOMMENDED ACTION: Adopt resolution authorizing City Manager to execute contract for
removal of approximately 500 tons of biosolids from the White Slough
Water Pollution Control Facilitywith Synagro West, LLC, of Suisun City,
in the amount of $304,450.
BACKGROUND INFORMATION: The biosolids storage lagoons at WSWPCF are utilized for storing
solids from the four anaerobic digesters. During the summer months,
this material is applied to City -owned farmland, but in the winter, the
solids are stored in two concrete -lined lagoons. In order to prevent
biosolids from spilling over to the Facility's unlined storage ponds, it is necessary to dewater and dispose
of the excess solids at an offsite landfill until the new solids handling facility is completed.
This is the last time the City will be contracting for removal services as the solids handling project is
scheduled to be operational by winter of 2011. Thereafter, dewatering operations will be performed by
City staff and only the disposal costs will be contracted. Seven contractors were requested to submit
bids. The following two bids were received on December 2, 2010:
Bidder Location Bid
Engineer's Estimate $215,000
SynagroWest, LLC Suisun City, California $304,450
Wastewater Solids Management, Inc. Yachats, Oregon $348,690
Though the low bid is higherthan estimated, the difference between the two bids received is less than
15 percent. Staff recommends awarding the project to Synagro West in the amount of $304,450.
FISCAL IMPACT: The cost of the biosolids removal services is $304,450.
FUNDING AVAILABLE: Wastew r Operating (170403)
Jordan Ayers
Deputy City Manager/Internal Services Director
A,42 )4LA4411—
F. Wally S#!ndefin - -
Public Works Director
Prepared by Del Kerlin, Wastewater Treatment Superintendent
FWS/CS/dk
cc: D. Stephen Schwabauer, City Attorney
Charles E. Swimley, Jr., Deputy PublicWorks Director- Uti I ities
Del Kerlin, Wastewater Treatment Superintendent
F-11 Z! ZI WOUT :110
Konra-dt Bartlam, City Manager
KAWPCOUNCU2010\131osolids Dewatering.doc
12/6/2010
BIOSOLIDS REMOVAL, DEWATERING, AND DISPOSAL
PROJECT 2011 CONTRACT
CITY OF LODI, CALIFORNIA
THIS CONTRACT made by and between the CITY OF LODI, State of California, herein referred
to as the "City," and SYNAGRO WEST, LLC, herein referred to as the "Contractor."
WITNESSETH:
That the parties hereto have mutually covenanted and agreed, and by these presents do
covenant and agree with each other, as follows:
The complete Contract consists of the following documents which are incorporated herein by
this reference, to -wit:
Notice Inviting Bids
Information to Bidders
General Provisions
Special Provisions
Bid Proposal
Contract
Contract Bonds
The July 2002 Edition,
Standard Specifications,
State of California,
Business and Transportation Agency,
Department of Transportation
All of the above documents, sometimes hereinafter referred to as the "Contract Documents," are
intended to cooperate so that any work called for in one and not mentioned in the other is to be
executed the same as if mentioned in all said documents.
ARTICLE I - That for and in consideration of the payments and agreements hereinafter
mentioned, to be made and performed by the City and under the condition expressed in the two
bonds bearing even date with these presents and hereunto annexed, the Contractor agrees with
the City, at Contractor's cost and expense, to do all the work and furnish all the materials except
such as are mentioned in the specifications to be furnished by the City, necessary to construct
and complete in a good workmanlike and substantial manner and to the satisfaction of the City
the proposed improvements as shown and described in the Contract Documents which are
hereby made a part of the Contract.
ARTICLE 11 - The City hereby promises and agrees with the Contractor to employ, and does
hereby employ, the Contractor to provide all materials and services not supplied by the City and
to do the work according to the terms and conditions for the price herein, and hereby contracts
to pay the same as set forth in Section 5.600, "Measurement, Acceptance and Payment," of the
General Provisions, in the manner and upon the conditions above set forth; and the said parties
for themselves, their heirs, executors, administrators, successors and assigns, do hereby agree
to the full performance of the covenants herein contained.
KAWMOUNCIL\20100osolids Dewatering_Contract.doc 12/02/2010
ARTICLE III - The Contractor agrees to conform to the provisions of Chapter 1, Part 7, Division
2 of the Labor Code. The Contractor and any Subcontractor will pay the general prevailing
wage rate and other employer payments for health and welfare, pension, vacation, travel time,
and subsistence pay, apprenticeship or other training programs. The responsibility for
compliance with these Labor Code requirements is on the prime contractor.
ARTICLE IV - And the Contractor agrees to receive and accept the following prices as full
compensation for furnishing all materials and for doing all the work contemplated and embraced
in this agreement; also for all loss or damage arising out of the nature of the work aforesaid or
from the action of the elements, or from any unforeseen difficulties or obstructions which may
arise or be encountered in the prosecution of the work until its acceptance by the City, and for
all risks of every description connected with the work; also for all expenses incurred by or in
consequence of the suspension or discontinuance of work and for well and faithfully completing
the work, and the whole thereof, in the manner and according to the Contract Documents and
the requirements of the Engineer under them, to -wit:
Perform the work necessary for the removal, dewatering, hauling, and proper disposal of
approximately 500 dry tons of Class B biosolids from the Facility's storage lagoons and other
incidental and related work in accordance with these specifications.
ITEM
NO. DESCRIPTION
1. Removal, dewatering, hauling, and
disposal of approximately 500 dry
tons cf Class B biosolids.
2. Mobilization/Demobilization Fee
(Lump Sum)
BID ITEMS
EST'D.
UNIT QTY UNIT PRICE TOTAL PRICE
$549.00/ton $ 274,500.00
$ 29,950.00
TOTAL BID $ 304,450.00
ARTICLE V - By my signature hereunder, as Contractor, I certify that I am aware of the
provisions of Section 3700 of the Labor Code, which requires every employer to be insured
against liability for workers' compensation or to undertake self-insurance in accordance with the
provisions of that code, and I will comply with such provisions before commencing the
performance of the work of this contract.
ARTICLE VI - It is further expressly agreed by and between the parties hereto that, should there
be any conflict between the terms of this instrument and the Bid Proposal of the Contractor,
then this instrument shall control and nothing herein shall be considered as an acceptance of
the said terms of said proposal conflicting herewith.
ARTICLE VII - The City is to furnish the necessary access for the work as specified under the
Special Provisions. All labor or materials not mentioned specifically as being done by the City
will be supplied by the Contractor to accomplish the work as outlined in the specifications.
ARTICLE VIII - The Contractor agrees to commence work pursuant to this contract as directed
by the City during the 2010/2011 fiscal year.
KAWMCOUNCIL\20100osolids Dewatering_Contractdoc 12/02/2010
WHEN SIGNING THIS CONTRACT, THE CONTRACTOR AGREES THAT THE TIME OF
COMPLETION FOR THIS CONTRACT IS REASONABLE AND THE CONTRACTOR AGREES
TO PAY THE CITY LIQUIDATED DAMAGES AS SET FORTH IN SECTION 6-04.03 OF THE
SPECIAL PROVISIONS. CONTRACTOR AGREES THAT THIS AMOUNT MAY BE
DEDUCTED FROM THE AMOUNT DUE THE CONTRACTOR UNDER THE CONTRACT.
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands the year
and date written below.
CONTRACTOR: CITY OF LODI
By:
Konradt Bartlam
City Manager
By: Date:
Title
(CORPORATE SEAL)
Attest:
Randi Johl
City Clerk
Approved as to form:
�y fill
JIVA016
KAWMCOUNCIL\2010\8iosolids Dewatering—Contractdoc 12/02/2010
RESOLUTION NO. 2010-213
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING
CITY MANAGER TO EXECUTE CONTRACT FOR REMOVAL
OF APPROXIMATELY 500 TONS OF BIOSOLIDS FROM THE
WHITE SLOUGH WATER POLLUTION CONTROL FACILITY
WHEREAS, in answer to notice duly published in accordance with law and the order of
this City Council, sealed bids were received and publicly opened on December 2, 2010, for the
removal of approximately 500 tons of biosolids from the White Slough Water Pollution Control
Facility; and
WHEREAS, said bids have been checked and tabulated and a report thereof filed with
the City Manager as follows:
Bidder Bid
SynagroWest, LLC $304,450
Wastewater Solids Management, Inc. $348,690
WHEREAS, staff recommends awarding the contract for the removal of approximately
500 tons of biosolids from the White Slough Water Pollution Control Facility to the low bidder,
Synagro West, LLC, of Suisun City, California, in the amount of $304,450.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the City Manager to execute the contract for the removal of approximately 500 tons of
biosolids from the White Slough Water Pollution Control Facility to the low bidder, Synagro
West, LLC, of Suisun City, California, in the amount of $304,450.
Dated: December 15, 2010
I hereby certify that Resolution No. 2010-213 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held December 15, 2010, by the following vote:
AYES: COUNCIL MEMBERS — Hansen, Mounce, Nakanishi, and MayorJohnson
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — Katzakian
ABSTAIN: COUNCIL MEMBERS— None
(61 CO H L
City Clerk
2010-213