HomeMy WebLinkAboutAgenda Report - December 1, 2010 D-04AGENDA ITEM
CITY OF LODI
COUNCIL COMMUNICATION
9<%ppF4C�
AGENDA TITLE: Adopt Resolution Awarding Contractfor Municipal Service Center (MSC)
Compressed Natural Gas (CNG) Compressor No. 1 Rebuild Project and CNG
Fueling Station Maintenanceto GreenField Compression, Inc., of Richardson, Texas
($39,890); Awarding Contract for MSC CNG Upgrade of Compressor No. 1 Control
Panel to D. L. Payne, Inc., of Lodi ($35,952); and Authorizing City Managerto
Execute Contract Extension
MEETING DATE: December 1, 2010
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt resolution awarding contract for Municipal Service Center
(MSC) compressed natural gas (CNG) compressor No. 1 rebuild
project and CNG fueling station maintenance to GreenField
Compression, Inc., of Richardson, Texas ($39,890); awarding
contract for MSC CNG upgrade of compressor No. 1 control panel to D. L. Payne, Inc., of Lodi ($35,952);
and authorizing City Manager to execute contract extension.
BACKGROUND INFORMATION: The existing MSC CNG fueling station was constructed in two
phases, the first in 2002/03 and the second in 2006/07. The initial
construction included a 125-horsepowerelectric motor and
reciprocating compressor, which now has approximately 7,000 hours
of accumulated run time. The original programmable logic control panel, also installed in 2002, has failed
and is not repairable. One of the compressors is leaking oil badly, and the service contractor has told us
that it needs to be rebuilt. A new replacement control panel is also needed, which will eliminate
compressor down-time and call -outs as it will automatically allow switching to our second compressor as
a backup, as opposed to the manual switching operation required with the existing control panel.
City Council is requested to award two project contracts. The first includes the laborto rebuild one of the
two existing compressors, a two-year maintenance contract, and an option to extend the maintenance
contract for an additional two-year term. The second contract rebuilds one of the existing compressor
control panels at the MSC CNG fueling station.
The Requestsfor Proposalsfor this projectwere approved on May 19, 2010.
APPROVED:
Konradt Bartlam, City Manager
K:\WP\PROJECTS\TRANSMCNGSTATION%MSC CNG Improvements 2010\CAward.doc
11/19/2010
Adopt Resolution Awarding Contractfor Municipal Service Center (MSC) Compressed Natural Gas
(CNG) Compressor No. 1 Rebuild Project and CNG Fueling Station Maintenance to GreenField
Compression, Inc., of Richardson, Texas ($39,890); Awarding Contract for MSC CNG Upgrade of
Compressor No. 1 Control Panel to D. L. Payne, Inc., of Lodi ($35,952); and Authorizing City Managerto
Execute Contract Extension
December 1, 2010
Page 2
The City received the following two proposals for the MSC CNG compressor No. 1 rebuild project and
CNG fueling station maintenance on November 18, 2010.
Bidder
Engineer's Estimate
GreenField Compression, Inc.
ZeitEnergy, LLC
Location Bid
$44,000
Richardson, TX $39,890
Dallas, TX $40,535
The City received the following two proposals for the MSC CNG upgrade of compressor No. 1 control
panel on November 19,2010.
Bidder
Engineer's Estimate
D. L. Payne, Inc.
Bockmon &Woody Electric Company
Location Bid
$30,000
Lodi $35,952
Stockton $49,879
The CNG fueling station maintenance contract shall be for two years. Staff recommendsthat the
City Manager be given authority to negotiate options to extend, to contract for additional services and/or
add or delete portions of the contract.
FISCAL IMPACT: There will be a slight decrease in the long-term maintenance costs
associated with the installation of these new improvements.
FUNDING AVAILABLE: Fleet Services Operating Budget (260561): $26,232
Facility UpgradeAccount (125079): $49.610
Total $75,842
The maintenance contract amount will be charged to the Fleet Services operating account (260561), and
then will be charged out to departments based on the gallons of CNG used (distributing the cost of the
ongoing maintenance). The maintenance cost is $13,116 per year or $26,232 for two years.
The Facility Upgrade (Transit) Account (125079) will pay for the Compressor Re -build, at $13,658, plus the
Control Panel Upgrade, at $35,952, for a total of $49,610. The funding sources for this are Federal Transit
Administration Grant CA -90-Y736 (FFY 2009) (80%)/Transportation DevelopmentAct funds (20%).
�f
Jordan Ayers
Deputy City Manager/Internal Services Director
F. Wally�andelin
Public Ws Director
Prepared by Dennis J. Callahan, Fleet and Facilities Manager
FWS/DJC/pmf
Attachments
cc: Transportation Man ager/Senior Traffic Engineer
K:\WP\PROJECTS\TRANSInCNGSTATION\MSC CNG Improvements201MAward.doc
11/19/2010
City of Lodi
MUNICIPAL SERVICE CENTER (MSC) COMPRESSED NATURAL GAS
(CNG) COMPRESSOR No. 1 REBUILD AND CNG FUELING STATION
MAINTENANCE CONTRACT CONTRACT
CITY OF LODI, CALIFORNIA
THIS CONTRACT made by and between the CITY OF LODI, State of California, herein referred
to as the "City," and GREENFIELD COMPRESSION, INC., herein referred to as the
"Contractor."
WITNESSETH:
That the parties hereto have mutually covenanted and agreed, and by these presents do
covenant and agree with each other, as follows:
The complete Contract consists of the following documents which are incorporated herein by
this reference, to -wit:
Request for Proposal
Specifications, Plans, Drawings and Attachment Documents
Pricing Proposal (Contractor Provided Schedule of Values)
Special Provisions
Contract
Contract Bonds
Addenda
All of the above documents, sometimes hereinafter referred to as the "Contract Documents," are
intended to cooperate so that any work called for in one and not mentioned in the other is to be
executed the same as if mentioned in all said documents.
ARTICLE I - That for and in consideration of the payments and agreements hereinafter
mentioned, to be made and performed by the City and under the condition expressed in the two
bonds bearing even date with these presents and hereunto annexed, the Contractor agrees with
the City, at Contractor's cost and expense, to do all the work, furnish all labor and furnish all the
materials except such as are mentioned in the specifications to be furnished by the City,
necessary to construct and complete in a good workmanlike and substantial manner and to the
satisfaction of the City the proposed improvements as shown and described in the Contract
Documents which are hereby made a part of the Contract.
ARTICLE II - The City hereby promises and agrees with the Contractor to employ, and does
hereby employ, the Contractor to provide all materials and services not supplied by the City and
to do the work according to the terms and conditions for the price herein, and hereby contracts
to pay the same as set forth in Clauses 65 and 66 Special Conditions, in the manner and upon
the conditions above set forth; and the said parties for themselves, their heirs, executors,
administrators, successors and assigns, do hereby agree to the full performance of the
covenants herein contained.
MSC CNG COMPR 1 REBUILD & MAINT CNTRCT PAGE 1
ARTICLE III - The Contractor agrees to conform to the provisions of Chapter 1, Part 7, Division
2 of the Labor Code. The Contractor and any Subcontractor will pay the general prevailing
wage rate and other employer payments for health and welfare, pension, vacation, travel time,
and subsistence pay, apprenticeship or other training programs. The responsibility for
compliance with these Labor Code requirements is on the prime contractor.
ARTICLE IV - And the Contractor agrees to receive and accept the following prices as full
compensation for furnishing all materials and for doing all the work contemplated and embraced
in this agreement; also for all loss or damage arising out of the nature of the work aforesaid or
from the action of the elements, or from any unforeseen difficulties or obstructions which may
arise or be encountered in the prosecution of the work until its acceptance by the City, and for
all risks of every description connected with the work; also for all expenses incurred by or in
consequence of the suspension or discontinuance of work and for well and faithfully completing
the work, and the whole thereof, in the manner and according to the Plans and Contract
Documents and the requirements of the Engineer under them, to -wit:
TOTAL CONTRACT AMOUNT
Guaranteed Maximum Price "$39,890. 00
*Exhibit A is the Schedule of Values from Contractor dated November 15, 2010.
City shall have the right at its option to extend the maintenance portion of this contract an
additional two years at the price set forth in the section labeled "Option" on Exhibit A.
ARTICLE V - By my signature hereunder, as Contractor, I certify that I am aware of the
provisions of Section 3700 of the Labor Code, which requires every employer to be insured
against liability for workers' compensation or to undertake self-insurance in accordance with the
provisions of that code, and I will comply with such provisions before commencing the
performance of the work of this contract.
ARTICLE VI - It is further expressly agreed by and between the parties hereto that, should there
be any conflict between the terms of this instrument and the Bid Proposal of the Contractor,
then this instrument shall control and nothing herein shall be considered as an acceptance of
the said terms of said proposal conflicting herewith.
ARTICLE VI I - The City is to furnish the necessary rights-of-way and easements for the work as
specified under the Special Provisions. All labor or materials not mentioned specifically as
being done by the City will be supplied by the Contractor to accomplish the work as outlined in
the documents.
ARTICLE VIII — The Contractor agrees to commence work pursuant to this contract and to
diligently prosecute to completion in accordance with the following schedule:
1 _ Start of Construction Project: 15 Calendar Days from Notice to Proceed.
2. Project Completion: 45 Calendar Days.
When signing this contract, the Contractor agrees that the times of completion for this contract
are reasonable, that failure to meet the milestones completion shall result in the assessment of
liquidated damages charges to the Contractor, and that the Contractor agrees to pay the City
liquidated damages of $500.00 per day for each day the work is not totally completed
beyond the times specified in the preceding paragraph. Contractor agrees that this amount may
be deducted from the amount due the Contractor under the contract.
MSC CNG COMPR 1 REBUILD & MAINT CNTRCT PAGE 2
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands the year
and date written below.
CONTRACTOR: CITY OF LODI
By:
Konradt Bartlam, City Manager
By: Date:
Title
(CORPORATE SEAL)
Attest:
Randi Johl, City Clerk
Approved as to form:
D. Stephen Schwabauer, City Attorney
MSC CNG COMPR 1 REBUILD & MAINT CNTRCT PAGE 3
Greenfield Compression
909 N Bowser
Richardson, TX. 75081
SCHEDULE OF VALUES
Date: 11/15/2010
1 6 1 Project: Compressor #1 Rebuild & CNG Fueling station Maintenance Contract Estimator: Mike Marcus
r-7-1 Sarvica Cn - Aflac (Innen nRA (,raanr1eld Comoresslon Customer: Citv of Lodi
DASNY 912004 Page 1 of 1
rn
x
rl
DASNY9/2004 Page 1 of 1
909 N Bowser
Richardson, TX. 75081
OPTION
SCHEDULEOFVALUES
Project: Compressor#1 Rebuild& CNG Fuelingstation Maintenance Contract
Service Co.: Atlas Copco DBAGreenField Compression
10
Estimator: Mike Marcus
Customer: City of Lodi
( 11 lMaint.ContraclPerform monthly maintenance contract per RFP I EA 1 12$1,130.00 1 $ 13,560.00
12 1 lYear 3: This amount is monthly billing which includes maint. I I I i $ -
EA
Year 4:
Parte
30 1
, , w
Discount Contract customers benefit with a 5% discount on all future
$
32
parts orders aswell as a 5% discounted preffered labor
$
33
rate on any service performed outside cf maintenance
$
34
for the duration of contract
$
�.S
S
36
$ -
37
$ -
38
$ -
39
$ -
40
$ -
41
DASNY 9/2004 Page 1 of 1
City of Lodi
MUNICIPAL SERVICE CENTER (MSC) COMPRESSED NATURAL GAS
(CNG) UPGRADE OF COMPRESSOR CONTROL PANEL CONTRACT
CITY OF LODI, CALIFORNIA
THIS CONTRACT made by and between the CITY OF LODI, State of California, herein referred
to as the "City," and D. L. PAYNE, INC., herein referred to as the "Contractor."
WITNESSETH:
That the parties hereto have mutually covenanted and agreed, and by these presents do
covenant and agree with each other, as follows:
The complete Contract consists of the following documents which are incorporated herein by
this reference, to -wit:
Request for Proposal
Specifications, Plans, Drawings and Attachment Documents
Pricing Proposal (Contractor Provided Schedule of Values)
Special Provisions
Contract
Contract Bonds
Addenda
All of the above documents, sometimes hereinafter referred to as the "Contract Documents," are
intended to cooperate so that any work called for in one and not mentioned in the other is to be
executed the same as if mentioned in all said documents.
ARTICLE I - That for and in consideration of the payments and agreements hereinafter
mentioned, to be made and performed by the City and under the condition expressed in the two
bonds bearing even date with these presents and hereunto annexed, the Contractor agrees with
the City, at Contractor's cost and expense, to do all the work, furnish all labor and furnish all the
materials except such as are mentioned in the specifications to be furnished by the City,
necessary to construct and complete in a good workmanlike and substantial manner and to the
satisfaction of the City the proposed improvements as shown and described in the Contract
Documents which are hereby made a part of the Contract.
ARTICLE II - The City hereby promises and agrees with the Contractor to employ, and does
hereby employ, the Contractor to provide all materials and services not supplied by the City and
to do the work according to the terms and conditions for the price herein, and hereby contracts
to pay the same as set forth in Clauses 65 and 66 Special Conditions, in the manner and upon
the conditions above set forth; and the said parties for themselves, their heirs, executors,
administrators, successors and assigns, do hereby agree to the full performance of the
covenants herein contained.
ARTICLE I I I - The Contractor agrees to conform to the provisions of Chapter 1, Part 7, Division
2 of the Labor Code. The Contractor and any Subcontractor will pay the general prevailing
CONTRACT.DOC PAGE 1
wage rate and other employer payments for health and welfare, pension, vacation, travel time,
and subsistence pay, apprenticeship or other training programs. The responsibility for
compliance with these Labor Code requirements is on the prime contractor.
ARTICLE IV - And the Contractor agrees to receive and accept the following prices as full
compensation for furnishing all materials and for doing all the work contemplated and embraced
in this agreement; also for all loss or damage arising out of the nature of the work aforesaid or
from the action of the elements, or from any unforeseen difficulties or obstructions which may
arise or be encountered in the prosecution of the work until its acceptance by the City, and for
all risks of every description connected with the work; also for all expenses incurred by or in
consequence of the suspension or discontinuance of work and for well and faithfully completing
the work, and the whole thereof, in the manner and according to the Plans and Contract
Documents and the requirements of the Engineer under them, to -wit:
TOTAL CONTRACT AMOUNT
Guaranteed Maximum Price $35,952.00
ARTICLE V - By my signature hereunder, as Contractor, I certify that I am aware of the
provisions of Section 3700 of the Labor Code, which requires every employer to be insured
against liability for workers' compensation or to undertake self-insurance in accordance with the
provisions of that code, and I will comply with such provisions before commencing the
performance of the work of this contract.
ARTICLE VI - It is further expressly agreed by and between the parties hereto that, should there
be any conflict between the terms of this instrument and the Bid Proposal of the Contractor,
then this instrument shall control and nothing herein shall be considered as an acceptance of
the said terms of said proposal conflicting herewith.
ARTICLE VII - The City is to furnish the necessary rights-of-way and easements for the work as
specified under the Special Provisions. All labor or materials not mentioned specifically as
being done by the City will be supplied by the Contractor to accomplish the work as outlined in
the documents.
ARTICLE VIII — The Contractor agrees to commence work pursuant to this contract and to
diligently prosecute to completion in accordance with the following schedule:
1. Complete design and submission of plans to the City of Lodi Building Department within
60 calendar days after the Notice to Proceed.
2. City of Lodi Design Review Time: 15 Calendar Days.
3. Complete construction: 30 calendar days after the date of the City of Lodi Building Permit
issuance.
4. Total Construction Project (excluding Building Department Permit Review): 105 calendar
days.
When signing this contract, the Contractor agrees that the times of completion for this contract
are reasonable, that failure to meet the milestones completion shall result in the assessment of
liquidated damages charges to the Contractor, and that the Contractor agrees to pay the City
liquidated damages of $500.00 per day for each day the work is not totally completed
beyond the times specified in the preceding paragraph. Contractor agrees that this amount may
be deducted from the amount due the Contractor under the contract.
CONTRACT.DOC PAGE 2
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands the year
and date written below.
CONTRACTOR: CITY OF LODI
By:
Konradt Bartlam, City Manager
By: Date:
Title
(CORPORATE SEAL)
Attest:
Randi Johl, City Clerk
Approved as to form:
D. SteahenSchwabauer, City Attorney
7j!C>
CONTRACT.DOC PAGE 3
RESOLUTION NO. 2010-206
A RESOLUTION OF THE LODI CITY COUNCILAWARDING
CONTRACT FOR MUNICIPAL SERVICE CENTER (MSC)
COMPRESSED NATURAL GAS (CNG) COMPRESSOR NO. 1 REBUILD
PROJECTAND CNG FUELING STATION MAINTENANCE; AWARDING
CONTRACT FOR MSC CNG UPGRADE OF COMPRESSOR NO. 1
CONTROL PANEL; AND AUTHORIZING CITY MANAGERTO
EXECUTE CONTRACT EXTENSION
WHEREAS, in answer to notice duly published in accordance with law and the
order of this City Council, sealed proposals were received and publicly opened on
November 18, 2010, at 11:00 a.m. for the Municipal Service Center (MSC) Compressed
Natural Gas (CNG) Compressor No. 1 Rebuild Project and CNG Fueling Station
Maintenance and on November 19, 2010, at 11:00 a.m. for the MSC CNG Upgrade of
Compressor No. 1 Control Panel and described in the requests for proposals therefore
approved by the City Council on May 19,2010; and
WHEREAS, said proposals have been checked and tabulated and a report
thereof filed with the City Manager as follows:
MSC CNG Compressor No. 1 Rebuild Project and CNG Fueling Station Maintenance:
Bidder Bid
GreenField Compression, Inc. $39,890
ZeitEnergy, LLC $40,535
MSC CNG Upgrade of Compressor No. 1 Control Panel:
Bidder Bid
D. L. Payne, Inc. $35,952
Bockmon & Woody Electric Company $49,879
WHEREAS, staff recommends awarding the contract for the MSC CNG
Compressor No. 1 Rebuild Project and CNG Fueling Station Maintenance to the low
bidder, GreenField Compression, Inc., of Richardson, Texas; and
WHEREAS, staff recommends awarding the contract for the MSC CNG Upgrade
of Compressor No. 1 Control Panel to the low bidder, D. L. Payne, Inc., of Lodi,
California.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
award the contract for the Municipal Service Center (MSC) Compressed Natural Gas
(CNG) Compressor No. 1 Rebuild Project and CNG Fueling Station Maintenance to the
low bidder, GreenField Compression, Inc., of Richardson, Texas, in the amount of
$39,890; and
BE IT FURTHER RESOLVED that the Lodi City Council does hereby award the
contract for the MSC CNG Upgrade of Compressor No. 1 Control Panel to the low
bidder, D. L. Payne, Inc., of Lodi, California, in the amount of $35,952; and
BE IT FURTHER RESOLVED that the City Council does hereby authorize the
City Manager to negotiate options to extend, to contract for additional services, and/or
add or delete portions of the contract.
Dated: December 1, 2010
I hereby certify that Resolution No. 2010-206 was passed and adopted by'the
City Council of the City of Lodi in a regular meeting held December 1, 2010, by the
following vote:
AYES: COUNCIL MEMBERS— Hansen, Hitchcock, Johnson, Mounce, and
Mayor Katzakian
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS— None
2010-206