HomeMy WebLinkAboutAgenda Report - November 17, 2010 J-01AGENDA ITEM 5A
CITY OF LODI
COUNCIL COMMUNICATION
im
AGENDA TITLE: Provide Direction Regarding Request of Lodi Chamber of Commercefor Waiver of
Remittance of Business License Taxes Collected at the October 2010 Street Faire
MEETING DATE: November 17,2010
PREPARED BY: Deputy City Manager
RECOMMENDED ACTION: Provide direction regarding request of Lodi Chamber of Commerce
for waiver of remittanceof Business License Taxes collected at the
October 2010 Street Faire.
BACKGROUND INFORMATION: The Lodi Chamber of Commerce sponsors the Lodi Street Faire on
the first Sunday in May and October of each year. The Lodi
Municipal Code Section 3.01 provides for Business License Taxes
for all businesses operating in the city. The Chamber of Commerce collects Business License Taxes of
$10 per vendor from all vendors that participate in the Street Faire that do not currently hold City
business licenses. These amounts are included in the registration fees charged by the Chamber. The
Chamber of Commerce has requested that the Council waive remittance of the Business License Taxes
per section 3.01.030 (H) of the Lodi Municipal Code. The Chamber of Commerce request is attached.
The Chamber reports that the October 2010 Street Faire had a total of approximately 500 vendors. Of
these, 276 did not have City of Lodi business Licenses. Business Licenses Taxes due to the City total
$2,760. The Chamber request notes a number of additional costs such as insurance, signage, a golf cart
for Fire Department use and lost vendor income. These charges totaling $4,480 were incurred for the
first time at the October 2010 Faire. Additionally, the Chamber notes a $3,500 cost for a fire -rated dining
tent that will be amortized over numerous Street Faires.
Staff requested that the Chamber provide an operating statement for the event. Staff was advised that
the Chamber Board would not release operating results for the event.
FISCAL IMPACT: Business license taxes are General Fund revenue and support General Fund
activities. General Fund revenues would be reduced by $2,760 if the full amount
due is waived.
FUNDING AVAILABLE: Not applicable.
Jordan Ayers
Deputy City Manager
JA/ja
Attachment
APPROVED:
Bartlam, Interim City Manager
OF COMMERCE
October 7, 2010
Mr. Rad Bartlam
Interim City Manager
City of Lodi
Mr. Bartlam,
Following up on our conversation of last week, The Lodi Chamber would like to petition the City of
Lodi and City Council to temporarily waive (at least for the October 2010 Faire) the Business License
Tax the Chamber always pays the City after each Street Faire.
Our request is for these reasons:
* Provision for such a request is provided under City Ordinance 1607, Chapter 3.01
under Exemptions letter H, "Street Fairs& Special Events.
• Adherence to newly -enforced City mandated codes and fees have substantially
increased costs for the Lodi Chamber.
"City Insurance (Increased)
*Farwest Road Closure Sign facilitation
"New Dinning Tent (Fire -Rated)
"Lost Vendor Income (Fire Regs)
"No Alcohol Signs
"Golf Cart (Fire Dept Use)
$1,000 per Fair
2,000 per Fair
3,500 Amortized
1,100 October Fair
200
180
To be clear, we are not saying the reasons for the city -driven costs are wrong or unjust, we
understand their genesis is in strict adherence to the law. While we know other cities enforcement is
not as stringent, we live and work in Lodi, and often the cost of doing business is higher here.
In this current economic climate when all businesses are suffering from loss of income the Chamber is
no different. The timing of these escalating, city -driven costs and the burden on our balance sheet
comes at a bad time. It is these economic facts and past councils' provisions for a waiver that bring us
to make this request. The total amount of the Business License Fee for this October's Street Faire is
$2,760. A breakdown by vendor type is attached. Thank you for your consideration.
Sincer ,
Pat Patrick,
President/ CEO
Lodi Chamber of Commerce
OF COMMERCE
October 5, 2010
Subject: Lodi Street Faire - October 3, 2010 - City of Lodi Business License
276 one day Business Licenses from the City of Lodi at $10.00 each total = $2760.00
88 —Antiques
51 —Commercial
137 — Arts and Crafts
Sandi Somers
Events Manager
Lodi Chamber of Commerce
209.367.7540 x 105
Register online at www.LodiChamber.com
L' P.D1 STREET rA1.K[
Sunday, May 1, 2011 •8 AM to 4 PM
Business Name: . All fields are mandatory. To avoid delays, please double-check
each field before submittingyour application.
Contact Name:
Address:
City, State, ZIP:
Email Address:
Phone:
Fax:
Vendor Type:
❑
❑
Antiques ❑ Green Expo
Arts and Crafts 17 Commercial
Itemsto be Sold:
CA Resale#1
City of Lodi
License:
❑
❑
Yes, I have one
No, please urovide one for me at no cost
• PreviousVendor cutoff is Feb. 18,2011 to keep your previous
space. Apply early for the best spaces; deadline is April 29,
2011.
• Please include a Self addressed stamped envelope to receive
your vendor packet.
a Pleasedo not send application without payment. Please
return application and payment to Chamber: Lodi District of
Commerce a t 35 S. School Street, Lodi, CA 95240, via fax to
(209) 369-9344, or email to info@lodichamber.com.
• Questions?You are welcome to call us at (209)367-7840or
email us.
• Vendor packetswill not be mailed until after the Previous
Vendor cutoff on March 1,2011.
Early Registration After April 15th El Check Enclosed (after April 10, 2011, payment must be made via
❑ Antiques One Space ........... $125 ................... $135 credit card)
Arts & Crafts and CommercialVendors ❑ No refunds will be made after April 10,2011($25 fee on all refunds)
❑ A $25 fee will be assessed for all returned checks.
ElOne Space .......................... $145...................$165 ❑ I authorize you to charge my Visa or MasterCard:
❑ Double Space ...................... $265 ................... $285
❑ Triple Space2....................... $380..................$405
11End Space2 .......................... $180...................$200
❑ Reg. Space & End Space2*,"$300................... $320
Apply early to get ❑ My preferred spaces:
the best spaces or #1
to be the next one #2
in line to get a
preferred location!
Check: Previous:
Space: Returning:
CC MS: New Vendor:
Mailed:
Card Number:
Exp Date:
CSV
❑ By signing below will indemnify, defend, and hold the Lodi DistrictChamberof
commerce, its officers, agents, servants, and employees harmlessfrom any and al I
claimsfor loss, damage, injury, or liability of whatsoever nature and howsoeverthe
same maybe caused or may arise resulting directly or indirectly from their
participation in this event.
Signed and Dated:
Main Vendor:
2nd Vendor:
3`d Vendor:
1 A California Resale Permit is required for all Street Faire exhibitors.
2 Fortriple spaces and end spaces, pleaseverify availability before submitting your application.
Street Faire Rules
READ BELOW CAREFULLY— YOUR SIGNATURE AT THEBOTTOMISREQUIRED AND ACKNOWLF,DGES
THAT YOU UNDERSTANDAND WILLABIDE BY THERi/LESAND REGULATIONS OF THELODI STREET
FAIRE. NO EXCEPTIONS
These instructions are in place to protect everyone participating
1.) In case of inclement weather, the Chamber is unable to have rain dates or give refunds or credits for
booth space. The Fairewill still go on.
2.) All vendors must unload, park their vehicle outside of the barricaded area (in a valid parking spot) and be set up by 7:00
AM. The Chamber is not responsible if you get a parking ticket. You may not drive in or out after 7:00 AM. If you are not
set up by 7:00 AM your space will be subject to resalewithout notice and you will not receive a refund. No exceptions. No
exhibitor will be allowed to tear down their booth before 4 PM and must be packed up by 6 PM.
3.) Pre -registered vendors who have paid in advance and have received their vendor packet are allowed to set up after 2;30
AM. They may go directly to their space to set up. However, if you need help finding your space, you may go to ourvendor
check-in area between 4 and 7 AM, located at the intersection of Church and Walnut Streets, or their will be additional
people to help you at each entrance to the Street Faire. All space numbers are located on the curbs of the streets. The
space number is located at the center of your assigned area.
4.) All vendors are required to hold a valid California Resale Number. There is no charge for the permit and it can be
obtained by calling 800-400-7115 or online at www.boe.ca.gov.
5.) Spaces must be paid for when a Street Faire application is submitted to the Lodi Chamber of Commerce office, 35 S.
School Street Lodi, CA 95240.
6.) There are to be NO BEVERAGE SALES IN YOUR BOOTH. FOOD ITEMS MUST BE PRE-PACKAGEDAND PRE -APPROVED
FOR SALES. THIS APPLICATION IS NOT FOR OTHER FOOD VENDING.
7.) The Lodi Chamber sells all drinks. No free face painting is allowed. Vendors are NOT permitted to solicit or sell outside
of their booth(s). Vendors must stay within their assigned space and no one is to put anything in the tree wells. All vendors
MUST keep the sidewalk clear and not block entrances of businesses.
8.) No animals are allowed! No electricity is available and generators are not permitted. No silly string is to be used or sold
at this event.
9.) Vendors must supply their own awnings, tables, display boards, etc. and must keep within their spaces(s). The Chamber
only provides the space.
Although the organizers of the Lodi Street Faire attempt to place the Antique Vendors on School Street, the Arts and Crafts on Church Street and the
commercial vendors on the cross streets. Exceptions are made and no refund will be issued for that reason. The Street Faire organizers will do what they
can, not to mix vendor types but make no promises not to do so.
We also accommodatethose multiple vendors such as Sunglasses, Candles and other items that have many vendors. We can't put them all in commercial
and itis notour policyto turn them away, wejust spreadthem out. You will seethem throughoutthe Faire.
Vendors who register late may also be put in a mixed area depending on the number of spaces available. Vendors will not be allowed to movethe day of
the event, those requestingto do so will be asked not to return. Our staff is made up of volunteers and it is far too difficult to be moving vendors the
morning of the event. Those requestingto move will be asked not to return to the Lodi Street Faire. No exceptions.
I acknowledge that I have read and agree to the rules and regulations.
Signature Date