HomeMy WebLinkAboutAgenda Report - November 17, 2010 D-12AGENDA ITEM s,
&_ % CITY OF LODI
COUNCIL COMMUNICATION
AGENDA TITLE: Adopt Resolution Accepting Improvements Under Contract for 2010 Alley
Reconstruction Project and Appropriating Funds ($11,289.32)
MEETING DATE: November 17,2010
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt resolution accepting improvements under contract for 2010
Alley Reconstruction Project and appropriating funds in the amount
of $11,289.32.
BACKGROUND INFORMATION: The project was awarded to George Reed Inc., of Lodi, on
February 17, 2010, in the amount of $226,454.40. The contract has
been completed in substantial conformancewith the plans and
specifications approved by City Council on January 6, 2010.
This project consisted of the reconstruction of three alleys with 866 tons of asphalt concrete, installation of
1,856 lineal feet of pervious concrete valley gutter, and other incidental and related work. The reconstructed
alleys were selected from Streets Maintenance District No. 1, which contains the oldest alleys in the
community, based on condition, drainage problems, and the number of fronting residences. Community
Development Block Grant (CDBG) funds were used to reconstructthe alleys with new asphalt concrete
pavement. Due to the relative flatness of the alleys, a pervious concrete valley gutter was installed in the
center of the alleys to handle storm drainage. The pervious concrete allows storm water to percolate to the
underlying soil during low -flow situations and will solve the majority of the water -ponding problems. The
alleys were also graded to drain to the adjacent streets during more intense storm events. This projectwas
the first of its kind in the City in many years and was the first project in the City to use pervious concrete. If
it proves to be successful, future alley projects will be constructed using similar methods.
One alley, as shown on ExhibitA, could not be completed. During utility location activities, it was discovered
that the existing water and sewer lines were too shallow to permit the excavation, grading and paving of the
alley. The water line is scheduled to be relocated as a part of the water meter program in a few years. It
was determined that the best course of action was to delay the work in this alley until the water line has been
relocated. Because this portion of the contract work could not be completed, the CDBG funds cannot be
used for this alley. Staff recommends appropriating $11,289.32 from the Water Fund to pay for the contract
work on this alley. The final contract amount for all work completed is $152,900.02.
Following acceptance by the City Council, as required by law, the City Engineerwill file a Notice of
Completion with the County Recorder's office. The notice serves to notify vendors and subcontractors
that the project is complete and begins their 30 -day period to file a stop notice requiring the City to
withhold payments from the prime contractor in the event of a payment dispute.
FISCAL IMPACT: There will be a decrease in street maintenancefor the reconstructed alleys.
FUNDING AVAILABLE: Water Capital Fund (181): $11,289.32
gl�r F. Wally Sandelin
Public Works Director
Prepared by Gary Wirnan, Construction Project Manager
Attachment
cc: Joseph Wood
APPROVED: ', A I
Kon4df Bartlam, Interim City Manager
K:\WP\PROJECTS\STREETSWIIeyReconstruction\Project\CAccept 2010AUey Reconstruction Project. doe 11/4/2010
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Exhibit A
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!i CITY OF LODI
' Proposed rrpacin}; - f��• . ti._ _ - Y - _ - _�_ � _
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RESOLUTION NO. 2010-197
A RESOLUTION OF THE LODI CITY COUNCIL ACCEPTING
IMPROVEMENTS UNDER CONTRACT FOR 2010 ALLEY
RECONSTRUCTION PROJECT AND FURTHER
APPROPRIATING ADDITIONAL FUNDS FOR THE PROJECT
WHEREAS, the 2010 Alley Reconstruction Project was awarded to George Reed, Inc.,
of Lodi, on February 17, 2010, in the amount of $226,454.40; and
WHEREAS, the contract has been completed in substantial conformance with the plans
and specifications approved by City Council on January 6, 2010; and
WHEREAS, this project consisted of the reconstruction of three alleys with 866 tons of
asphalt concrete, installation of 1,856 lineal feet of pervious concrete valley gutter, and other
incidental and related work; and
WHEREAS, one alley was not able to be completed in this project as the existing water
and sewer lines were too shallow to permit the excavation, grading, and paving of the alley. The
water line is scheduled to be relocated as a part of the water meter program in a few years. It
was determined that the best course of action was to delay the work in this alley until the water
line has been relocated. Because this portion of the contract work could not be completed,
Community Development Block Grant funds cannot be used for this alley. Staff recommends
appropriating $11,289.32 from the Water Fund to pay for the contract work on this alley.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby accept
the improvements under the contract for the 2010 Alley Reconstruction Project and directs the
City Engineerto file a Notice of Completion with the County Recorder's Office; and
BE IT FURTHER RESOLVED that additional funds in the amount of $11,289.32 be
appropriated from the Water Fund for this project.
Dated: November 17,2010
hereby certify that Resolution No. 2010-197 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held November 17, 2010, by the following vote:
AYES: COUNCIL MEMBERS— Hansen, Hitchcock, Johnson, Mounce, and
Mayor Katzakian
NOES: COUNCIL MEMBERS— None
ABSENT: COUNCIL MEMBERS— None
ABSTAIN: COUNCIL MEMBERS— None
DI L
City -Clerk
2010-197