HomeMy WebLinkAboutAgenda Report - November 17, 2010 D-10AGENDA ITEM bak'%o
CITY OF LODI
COUNCIL COMMUNICATION
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AGENDA TITLE: Adopt Resolution Appropriating Additional Fundsfor Contract Change Order No.4
for Lodi Grape Bowl All -Weather Surface Project ($12,061.56)
MEETING DATE: November 17,2010
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt resolution appropriating additional funds for Contract Change
Order No. 4 for Lodi Grape Bowl All -Weather Surface Project
($12,061.56).
BACKGROUND INFORMATION: City Council at its meeting of April 7, 2010 awarded a contract to
Western Engineering Contractors, Inc., in the amount of $592,675 for
field preparation and awarded a contract to Fieldturf USA, Inc., for the
purchase and installation of the field. On August 4, 2010, Council
approved an additional appropriation of $156,577.80 to cover Contract Change Order Nos. 1, 2 and 3.
These change orders were issued to cover various field changes and the installation of steps and ramps
that would conform to the requirements of the Americans with DisabilitiesAct.
Contract Change Order No. 4 addresses changes made to the design of the steps and ramps, additional
work performed to relocate the storm drain retention chambers, a premium to speed the delivery of the
railings, and deducts to the contract to help offset these added costs.
The steps and ramps were widened to meet Building Code exit requirements and guardrails were needed
on the steps instead of handrails. The changed dimensions added $13,883.68 to the contract, and the
change of the handrails to guardrails increased the cost by $3,270.75. The storm drain retention
chamber was relocated as part of Contract Change Order No. 1, but the contractor also needed to
perform an additional $10,434 worth of force main work due to the storm drain relocation. Contract
Change Order No. 4 also added $2,079 to cover premium costs so that the project would be completed
by November 12,2010.
In order help offset the added costs, fence work added in Contract Change Order No. 1 has been deleted
(-$9,350), the 7 -foot sidewalk added in Contract Change Order No. 1 has been narrowed to a 6 -foot
sidewalk (-$3,962.67), a concrete mow band underthe booster pump fence was deleted (-$867.20) and
completion of the aggregate base grading work will be performed by the Parks Department (43,426).
The net result of Contract Change Order No. 4 is an increase of $12,061.56. Staff is therefore
recommending the appropriation of $12,061.56 from the Parks Impact Mitigation Fees Fund to cover this
contract change order cost.
FISCAL IMPACT: There will be reduced maintenance cost of the areas surrounding the all-
weather surface and reduced exposure to ADA -access claims at the Grape
Bowl facility. Use of impact fees will reduce funds available for future parks.
F
APPROVED:
Konra Bartlam, Interim City Manager
K:\WPIPROJECTS\PARKS1GrapeBowlWll Weather Surface\C_CC04.doc 11/8/2010
Adopt Resolution Appropriating Additional Funds for Contract Change Order No. 4 for Lodi Grape Bowl
All -Weather Surface Project ($12,061.56)
November 17,2010
Page 2
FUNDING AVAILABLE: Requested Appropriation:
Parks Impact Mitigation Fees (1217005): $12,061.56
ordan Ayers y
Deputy City Manager/Internal Services Director
James M. Rode -mi'
Interim Parks and Recreation Director
Prepared by Wesley K. Fujitani, Senior Civil Engineer
FWSMKF/pmf
cc: City Attorney
Parks Superintendent
Management Analyst Areida-Yadav
�Df F. Wally Sandelin
Public Works Director
K:\WP\PROJECTS\PARKS\G rape BoOAll Weather Surface\C CC04.doc 11/2/2010
RESOLUTION NO. 2010-191
A RESOLUTION OF THE LODI CITY COUNCIL
AUTHORIZING APPROPRIATION OF FUNDS FOR
CONTRACT CHANGE ORDER NO.4 FOR GRAPE
BOWL ALL-WEATHER SURFACE PROJECT .
WHEREAS, on April 7, 2010, City Council awarded a contract to Western
Engineering Contractors, Inc., in the amount of $592,675 for field preparation and
awarded a contract to Fieldturf USA, Inc., for the purchase and installation of the field.
On August 4, 2010, City Council approved an additional appropriation of $156,577.80 to
cover Contract Change Orders No. 1, 2, and 3, which were issued to cover various field
changes and the installation of steps and ramps that would conform to the requirements
of the Americans with DisabilitiesAct; and
WHEREAS, Contract Change Order No. 4 addresses changes made to the
design of the steps and ramps, additional work performed to relocate the storm drain
retention chambers, a premium to speed the delivery of the railings, and deducts to the
contract to help offset these added costs; and
WHEREAS, staff recommends appropriating $12,061.56 from the Parks Impact
Fee Fund to cover the cost of the change orders.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize appropriation of $12,061.56 from the Parks Impact Mitigation Fee Fund for this
project.
Dated: November 17, 2010
I hereby certify that Resolution No. 2010-191 was passed and adopted by the
City Council of the City of Lodi in a regular meeting held November 17, 2010, by the
following vote:
AYES: COUNCIL MEMBERS — Hansen, Hitchcock, Johnson, Mounce, and
Mayor Katzakian
NOES: COUNCIL MEMBERS —None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS— None
2010-191