HomeMy WebLinkAboutAgenda Report - November 17, 2010 D-08AGENDA ITEM b
CITY OF LODI
. ` COUNCIL COMMUNICATION
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AGENDA TITLE: Adopt Resolution Awarding Contractfor City -Funded Maintenance of Landscape
Areas for 2011 to Dominguez Landscape Services, Inc., of Sacramento, for Groups A,
B, and C for an Annual Cost of $141,708
MEETING DATE: November 17,2010
PREPARED BY: PublicWorks Director
RECOMMENDED ACTION: Adopt resolution awarding contract for City -funded maintenance of
landscape areas for 2011 to Dominguez Landscape Services, Inc., of
Sacramento, for Groups A, B, and C for an annual cost of $141,708.
BACKGROUND INFORMATION: This project provides for the contract landscape maintenance of 198
landscaped sites in the public right-of-way, public buildings, parking lots,
the Multimodal Station, and the White Slough Water Pollution Control
Facility. The total acreage of the contract now exceeds 49 acres.
This bid consists of three separate groups: Group A — Maintenance of Turf and Miscellaneous Landscape
Areas, Group B — Maintenance of Lower Sacramento Road and Adjacent LandscapeAreas, and
Group C — Maintenance of Cherokee Lane and Adjacent LandscapeAreas.
The specifications were approved on October 20, 2010, and are on file in the PublicWorks Department.
The City distributed seven bid packets and 13 notifications of availability. The City received the following
two bids on November 2,2010:
Bidder Location Bid
Dominguez Landscape Services, Inc. Sacramento $141,708
Pacheco Brothers Gardening, Inc. Hayward $633,960
The difference in the bid amounts is not unusual. In a discussion with Pacheco Brothers, part of their cost
was establishing a yard in the City for the contractorto work from.
FISCAL IMPACT: This annual contract maintains the existing landscape sites at a frequency level
of once per month, along with quarterly pruning, with the exception of turf areas
that are serviced weekly. This contract amount is approximately $32,000 less
than the current contractfor the same areas and service frequencies.
FUNDING AVAILABLE: The money for this projectwill be coming from the General Fund, Utility and
Transit 2011/12 Operating accounts (102011, 103511, 125052, 160652,
170443. 170404.180453, 210801, 3215036).
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Jorda Avers
Deputy City Manager/Interna( Services Director (�
F. Wally EiSgndelin
PublicWorks Director
Prepared by Curtis Juran, Streets and Drainage Superintendent
FWS/CES/CJJldsg
cc Curtis Juran, Streets and Drainage Superintendent
APPROVED:
Kon- t artlam, Interim City Manager
KAWMOUNCIU2010WwardLandscapeMaintenance.doc 11/09/2010
MAINTENANCE OF MISCELLANEOUS
LANDSCAPE AREA 2011 CONTRACT
THIS CONTRACT, made by and between the CITY OF LODI, State of California, herein
referred to as "City" and Dominguez Landscape Services, Inc., herein referred to as
"Contractor".
WITNESSETH:
That the parties hereto have mutually covenanted and agreed, and by these presents do
covenant and agree with each other, as follows:
The complete contract consists of the following documents which are incorporated herein by this
reference, to -wit:
Notice Inviting Bids
Information to Bidders
General Provisions
Special Provisions
Bid Proposal
Contract
Vicinity Maps
Group Listings
Maintenance Schedule
Water Conservation Ordinance
The July 1992 Edition Standard
Specifications, State of California
Business and Transportation Agency,
Department of Transportation
All of the above documents, sometimes hereinafter referred to as the "Contract Documents," are
intended to cooperate so that any work called for in one and not mentioned in the other is to be
executed the same as if mentioned in all said documents.
ARTICLE I That for and in consideration of the payments and agreements hereinafter
mentioned, the Contractor agrees with the City, at Contractor's cost and expense, to do all the
work and furnish all the materials except such as are mentioned in the specifications to be
furnished by the City, necessary to maintain in a good workmanlike and substantial manner to
the satisfaction of the City the proposed maintenance of landscaped areas.
ARTICLE 11 The Contractor agrees to conform to the provisions of Chapter 1, Part 7,
Division 2 of the Labor Code. The Contractor and any Subcontractor will pay the general
prevailing wage rate and other employer payments for health and welfare, pension, vacation,
travel time, and subsistence pay, apprenticeship or other training programs. The responsibility
for compliance with these Labor Code requirements is on the prime contractor.
ARTICLE III And the Contractor agrees to receive and accept the following prices as full
compensation for furnishing the work contemplated and embraced in this agreement; also for all
loss or damage arising out of the nature of the work aforesaid or from the action of the
elements, or from any unforeseen difficulties or obstructions which may arise or be encountered
in the prosecution of the work until it's acceptance by the City, and for all risks of every
description connected with the work; also for all expenses incurred by or in consequence of the
suspension or discontinuance of work; and for well and faithfully completing the work, and the
whole thereof, in the manner and according to the Contract Documents and the requirements of
the Engineer under them, to -wit:
CADocuments and Settings\pfarris\Local Settings\Temporary Internet Files\Content.Outlook\N9Q6MHPO\Landscape (A -B -C) Contract 201 1.doc
11/02/2010
ARTICLE IV By my signature hereunder, as Contractor, I certify that I am aware of the
provisions of Section 3700 of the Labor Code, which requires every employer to be insured
against liability for Workers' Compensation or to undertake self-insurance in accordance with
the provisions of that code, and I will comply with such provisions before commencing the
performance of the work of this contract.
ESTIMATED
ITFM UNIT QUANTITY UNIT PRICE TOTAL ANNUAL PRICE
EXHIBIT GROUP A
TURF SITES PER GROUP A - MOWING,
1 PRUNING, WEED CONTROL, LITTER PICK
UP, IRRIGATION MAINTENANCE PER
SPECIFICATIONS 1
LS $2,776.00/Month
$33,312.00
EXHIBIT GROUP B
SITES PER GROUP B - WEED CONTROL,
LITTER PICK UP, ONCE PER MONTH,
2 PRUNING ONCE PER THREE MONTHS, AS
PER SPECIFICATIONS, IRRIGATION
MAINTENANCE INCLUDED 1
LS $6,970.00/Month
$83,640.00
EXHIBIT GROUP C
SITES PER GROUP C- WEED CONTROL,
LITTER PICK UP, ONCE PER MONTH,
3 PRUNING ONCE PER THREE MONTHS, AS
PER SPECIFICATIONS, IRRIGATION
MAINTENANCE INCLUDED 1
LS $2,063.00/Month
$24,756.00
TOTAL ANNUAL PRICE $141,708.00
References must be submitted with bid proposal as described in Section 2.140
ARTICLE V It is further expressly agreed by and between the parties hereto that, should there
be any conflict between the terms of this instrument and the Bid Proposal of the Contractor, then
this instrument shall control and nothing herein shall be considered as an acceptance of the said
terms of said proposal conflicting herewith.
CADocuments and Settings\pfarris\Local Settings\Temporary Internet Files\Content.Outlook\N9Q6MHPO\Landscape (A -B -C) Contract 2011.doc
11102/2010
WHEN SIGNING THIS CONTRACT, THE CONTRACTOR AGREES THAT THE PERIOD FOR
THIS CONTRACT IS JANUARY 1,2011 THROUGH DECEMBER 31,2011, AND THE
CONTRACTOR AGREES TO SUBMIT MONTHLY BILLINGS NO LATER THAN THE 10TH OF
EACH MONTH.
I N WITNESS WHEREOF, the parties hereto have hereunder set their hands the day and year first
written.
CONTRACTOR
Authorized Signature
Title
TYPE OF ORGANIZATION
Individual, Partnership or Corporation
Address
CITY OF LODI
A Municipal corporation
Konradt Bartlam
Interim City Manager
Attest:
Randi Johl
City Clerk
Approved as to Form:
D. Stephen Schwabauer,
City Attorney:'
Dated: , 2010
(Affix corporate seal if Corporation)
Telephone
Date
Date
Date
CADocuments and Settings\pfarris\Local Settings\Temporary Internet Files\Content.0utlook\N9Q6MHP0\Landscape (A -B -C) Contract 2011.doc
11/02/2010
RESOLUTION NO. 2010-196
A RESOLUTION OF THE LODI CITY COUNCIL
AWARDING THE CONTRACT FOR CITY -FUNDED
MAINTENANCE OF LANDSCAPE AREAS FOR 2011
FOR AREAS A, B, AND C
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WHEREAS, in answer to notice duly published in accordance with law and the
order of this City Council, sealed bids were received and publicly opened on November
2, 2010, at 11:00 a.m. for City -funded maintenance of landscape areas for 2011,
described in the specifications therefore approved by the City Council on October 20,
2010; and
WHEREAS, said bids have been checked and tabulated and a report thereof
filed with the City Manager as follows:
Bidder Bid
Dominguez Landscape Services, Inc. $141,708
Pacheco Brothers Gardening, Inc. $633,960
WHEREAS, staff recommends awarding the contract for the City -funded
maintenance of landscape areas for 2011 for Groups A, B, and C to the low bidder,
Dominguez Landscape Services, Inc., of Sacramento, California, in the amount of
$141,708.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
award the contract for City -funded maintenance of landscape areas for 2011, Areas A,
B, and C, to Dominguez Landscape Services, Inc., of Sacramento, California, in the
amount of $141,708.
Dated: November 17, 2010
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hereby certify that Resolution No. 2010-196 was passed and adopted by the
Lodi City Council in a regular meeting held November 17, 2010, by the following votes:
AYES: COUNCIL MEMBERS — Hansen, Hitchcock, Johnson, Mounce,
and Mayor Katzakian
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
DI
City Clerk
2010-196