HomeMy WebLinkAboutAgenda Report - November 17, 2010 D-03AGENDA ITEM 1)
CITY OF LODI
COUNCIL COMMUNICATION
♦ • TM
AGENDA TITLE: Accept Quarterly Report of Purchases Between $5,000 and $20,000
MEETING DATE: November 17, 2010
PREPARED BY: Purchasing Technician
RECOMMENDED ACTION: Accept quarterly report of purchases between $5,000 and $20,000.
BACKGROUND INFORMATION: During the third calendar quarter of 2010, the following purchases were
awarded. Background information for each purchase is attached as Exhibits
A through JJ.
Exh
Date
Contractor
Project
Award Amt.
A
7/6/10
HD Supply Utilities LTD
Electric Inventory
$13,344.22
B
7/6/10
All Phase Electric Supply Co.
Electric Inventory
$13,058.71
C
7/14/10
Western Pacific Signal LLC
Microwave Vehicle Motion & Presence
$5,462.33
Sensor
D
7/15/10
International Code Council, Inc.
Building Code Books
$6,403.94
E
7/20/10
Wesco Graphics, Inc.
The City of Lodi Community Activity Guide,
$8,229.20
Spring/Summer 2010
F
7/20/10
Econolite Control Products, Inc.
Traffic Controller Replacements
$5,307.00
G
7/22/10
Pre -Sort Center, Inc.
Utility Bill Envelopes
$15,488.90
H
7/27/10
One Source Distributors LLC
Electric Inventory
$11,371.41
1
7/28/10
Neil Anderson & Assoc., Inc.
Water Main Replacement Program #3,
$15,500.00
2010 Street Improvements Project, 2010
Alley Reconstruction Project & 2010
Storm Drain Project
J
8/3/10
AZCO
Electric Inventory
$15,451.20
K
8/5/10
VibraAlign, Inc.
White Slough Laser Aligner Replacement
$19,936.25
L
8/6/10
VSS Emultech
Crackfill Maintenance Product
$5,912.60
M
8/9/10
Jensen Precast
Electric Inventory
$19,497.80
N
8/9/10
HD Supply Portland
Electric Inventory
$10,235.55
O
8/9/10
HDE Housley Demo. Excavate
Demolition of Fire Station #2 Hose Tower
$7,682.00
P
8/9/10
One Source Distributors LLC
Electric Inventory
$6,011.27
Q
8/10/10
LC Action Police Supply
3 Vests for SWAT Team
$7,960.51
R
8/10/10
Stockton Wood Shavings
Playground Fibar Replacement
$5,398.14
S
8/13/10
Survalent Technology Corp.
Additional work for the OMS System
$11,800.00
T
8/13/10
Milsoft Utility Solutions
WindMil Additional Seating Licenses
$7,600.00
U
8/13/10
General Pacific, Inc.
Cottage Bakery Primary Metering
$7,523.51
V
8/17/10
The Okonite Company
Electric Inventory
$11,680.61
W
8/18/10
Univar USA, Inc.
Sodium Hydroxide Purchase
$9,729.32
X
8/20/10
Grizzly Industrial, Inc.
Lathe Purchase
$14,958.07
Y
8/25/10
Western Printing & Graphics
Utility Bills, Delinquent and Final Notices
$11,476.88
Z
8/25/10
Delta Wireless & Network Solu.
Fire Station 2 Antenna Relocation
$6,129.59
AA
8/30/10
Downtown Ford Sales
Pickup Truck 07-030 Purchase
$17,440.90
BB
9/1/10
Aqua -Aerobics Systems, Inc.
White Slough Tertiary Filter Repair
$7,945.38
CC
9/7/10
Ferguson Water Works
Well #27
$8,978.49
DD
9/7/10
Pace Supply Corp.
Water Inventory
$6,738.34
APPROVED:
Konradt artlam, Interim City Manager
EE 9/8/10 Ermco
FF 9/10/10 Adamson Police Products
GG 9/13/10 Kuhlman Electric Corp.
HH 9/21/10 Astera Software
II 9/23/10 Big Valley Tractor
JJ 9/30/10 J4 Systems
Electric Inventory
Purchase of Ammunition
Purchase/Replacement of an oil leaking
Voltage Transformer in Industrial
Substation
Centerprise ETL Upgrade
Kubota Turf Truckster
Web Filter Replacement
FISCAL IMPACT: Varies by project. All purchases were budgeted in the 2010-2011 Financial Plan.
FUNDING: Funding as indicated on Exhibits.
6kAA- &"�
Jorda—n-Ayers, Deputy City Manage Internal Services Director
JA/sm
Attachments
$6.368.40
$10,766.25
$5,357.03
$9,000.00
$11,158.00
$10,542.45
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
Electric Inventory
EUD
HD Supply Benicia
$13,344.22
July 6, 2010
BIDS OR PROPOSALS RECEIVED:
HD Supply Benicia
One Source Distributors
All -Phase Item 4 Only
WESCO Item 2 & 4 Only
Platt Item -2 -Only -
HD Portland Item 1-3 Only
Please see attached sheet for item price breakdown
"NO BID" or NO RESPONSE RECEIVED:
GEXPRO
AZCO
General Pacific
Rexel
$13,344.22
$14,030.84
EXHIBIT A
BACKGROUND INFORMATION & BASIS FOR AWARD:
These underground parts are for use on the City of Lodi's Electric System. These
underground parts can be used for replacement of existing parts or in new construction.
HD Supply Benicia was the low responsible bidder.
FUNDING: 160.1496
Prepared by: Randy Lipelt
Title: Buver
Reviewed
by:
Purchase Order No.: 19591
EXHIBIT B
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: Electric Inventory
DEPARTMENT: EUD
CONTRACTOR All -Phase Electric Supply
AWARD AMOUNT: $13,058.71
DATE OF RECOMMENDATION: July 6, 2010
BIDS OR PROPOSALS RECEIVED:
All -Phase Electric Supply $13,058.71
GEXPRO $13,344.71
Platt Electric Supply $14,118.34
WESCO Item 1 & 2 Only
One -Source -Distribution Item- 1&2 -Only -
Please
2 -Only -
Please see attached sheet for item price breakdown
"NO BID" or NO RESPONSE RECEIVED:
HD Supply -Benicia
BACKGROUND INFORMATION & BASIS FOR AWARD:
These streetlight parts are for use on the City of Lodi's Electric System. These
streetlight parts can be used for replacement of existing parts or in new construction.
All -Phase Electric Supply was the low responsible bidder.
FUNDING: 160.1496
Prepared by: Randy Lipelt
Title: Buver
Reviewed
by:
Purchase Order No.: 19593
EXHIBIT C
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: MICROWAVE VEHICLE MOTION & PRESENCE SENSOR
DEPARTMENT: PUBLIC WORKS, STREETS & DRAINAGE
CONTRACTOR WESTERN PACIFIC SIGNAL, LLC
AWARD AMOUNT: $5,462.33
DATE OF RECOMMENDATION: July 12, 2010
BIDS OR PROPOSALS RECEIVED:
Western Pacific Signal, LLC, (sole supplier) $5,462.33
"NO BID" or NO RESPONSE RECEIVED:
Sole -Supplier— — — - - -
BACKGROUND INFORMATION & BASIS FOR AWARD:
This is a sole supplier (see attached letter) for a new type of vehicle motion and presence
tracking sensor for controlling traffic signals. This is new technology and has only been
installed in a few Cities in California. The advantages of this new technology are: non invasive,
the pavement doesn't have to cut for loops, this type of detector is not affected by weather or
poor pavement quality. Streets installed one unit (Lodi & Hutchins) and had very good results.
This is another situation where the pavement had a new treatment and we do not want to cut
the new surface for repair.
FUNDING: Streets & Drainage Fund, Traffic Signal Maintenance 325051.7706
Prepared by: Curtis Juran
Title: Streets & Drainage Superintendent
Reviewed by:
Purchase Order No.
EXHIBIT D
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: Building Code Books
DEPARTMENT: Community Development
CONTRACTOR International Code Council, Inc.
AWARD AMOUNT: $6,403.94
DATE OF RECOMMENDATION: 07/16/10
BIDS OR PROPOSALS RECEIVED:
N/A
"NO BID" or NO RESPONSE RECEIVED:
No Bid - Only vender available
BACKGROUND INFORMATION & BASIS FOR AWARD:
Required to adopt new Building Codes and have the various publications here to review before
Council adoption.
FUNDING: 340452.7308
Prepared by: Kari Ohady0ck
Title: Administrative Secretary
Reviewed by:
Purchase Order No. 19619
EXHIBIT E
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: The City of Lodi -Community Activity Guide/Spring/Summer 2010
DEPARTMENT: Division of Arts & Culture/Community Center & Parks & Rec Department
CONTRACTOR Wesco Graphics, Inc.
AWARD AMOUNT: $8,229.20
DATE OF RECOMMENDATION: July 9, 2010
BIDS OR PROPOSALS RECEIVED:
Wesco Graphics, Inc.
"NO BID" or NO RESPONSE RECEIVED:
$8,229.20
BACKGROUND INFORMATION & BASIS FOR AWARD:
Original bid for $7,635.67. Increased the size of the publication by 4 pages for an increase of $593.73.
(Printing -$353.73, Layout and Design -$240.00)
FUNDING:345026.7301
346011.7301
Prepared by: Diane C. Amaral
Title: Program Coordinator
Reviewed by:
Purchase Order No.
EXHIBIT F
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
TRAFFIC CONTROLLER REPLACEMENTS
PUBLIC WORKS, STREETS & DRAINAGE
ECONOLITE CONTROL PRODUCTS
$5,307.00
JULY 12, 2010
BIDS OR PROPOSALS RECEIVED:
Econolite Control Products Inc., Anaheim $5,307.00
JAM Services, Inc., Livermore $5,981.25
Cal Signal Corp, Burlingame $6,144.38
ski ► • :181 L,
BACKGROUND INFORMATION & BASIS FOR AWARD:
This is the approved standardized device for the City of Lodi traffic signal cabinets. This device
was approved by council action on April 15, 1998. It is the intent to keep extra controllers on
hand for catastrophic failures.
FUNDING: Capitol Traffic Signal Maintenance 325051.7706
Prepared by: Curtis Juran
Title: Streets & Drainage Superintendent
Reviewed by: CAQ�
Purchase Order No. 19632
EXHIBIT G
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
BIDS OR PROPOSALS RECEIVED:
Pre -Sort Center Inc.
Cenveo
Envelope Product
Response Envelopes
Utility Bill Envelopes
Financial Services
Pre -Sort Center Inc.
$15,488.90
July 23, 2010
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
Annual purchase for FY 2010/11 of Utility Bill Envelopes
FUNDING:
Purchase Order No. 19638
100505.7301
Prepared by: Sherry R. Moroz wy,�
Title: Purchasing Technician
Reviewed by:
$15,488.90
$15,757.88
$16,260.30
$16,366.88
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
Electric Inventory
EUD
CONTRACTOR One Source Distribution
AWARD AMOUNT: $11,371.41
DATE OF RECOMMENDATION: July 27, 2010
BIDS OR PROPOSALS RECEIVED:
One Source Distribution
WESCO Item 1 Only
HD Supply Portland Items 1 &2 Only
HD Supply Benicia Items 1 & 2 Only
Please see attached sheets for price breakdown.
"NO BID" or NO RESPONSE RECEIVED:
Intraline Inc
General Pacific
$11,371.41
EXHIBIT H
BACKGROUND INFORMATION & BASIS FOR AWARD:
These inventory items will be used on the City's Electric System. They can be used for
both new construction and repair of the existing system. One Source Distribution is the
low responsible bidder.
FUNDING:
160.1496
Prepared by: Randy Lipelt
Title: Buver
Reviewed
by:
Purchase Order No.: 19657 , �.
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: Various City Projects:
Water Main Replacement Program #3
2010 Street Improvements Project
2010 Alley Reconstruction Project
2010 Storm Drain Project
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
Public Works
Neil Anderson & Assoc. Inc
$ 15,500.00
July 26, 2010
BIDS OR PROPOSALS RECEIVED:
Professional Services Agreement
"NO BID" or NO RESPONSE RECEIVED:
EXHIBIT I
$15,500.00
BACKGROUND INFORMATION & BASIS FOR AWARD:
Sole Proprietor for providing Professional Engineering Testing and Inspection Services on
Various City Projects including: Water Main Replacement Program #3, 2010 Street
Improvements Project, 2010 Alley Reconstruction Project and the 2010 Storm Drain Project.
FUNDING:
Requisition No. 122
171041.1825.1900; 171405.1825.1850; 181678.1825.1800; 339011.7720
Prepared by: Gary Wiman
Title: Construction Proiect Manor
Reviewed by:
EXHIBIT i
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
Electric Inventory
EUD
AZCO
$15,451.20
August 3, 2010
BIDS OR PROPOSALS RECEIVED:
AZCO 15,451.20
"NO BID" or NO RESPONSE RECEIVED:
HD Supply -Benicia
HD Supply Portland
General Pacific
Intraline
WESCO Distribution
One Source Distribution
BACKGROUND INFORMATION & BASIS FOR AWARD:
These Service Boxes are for use on the City of Lodi's Electric System. These Service
Boxes can be used for replacement of existing parts or in new construction. AZCO was
the low responsible bidder.
FUNDING: 160.1496
Prepared by: Randy Lipelt
Title: Buyer
Reviewed
by.
Purchase Order No.: 19670 r��
l�
EXHIBIT K
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
White Slough Laser Aligner Replacement
Public Works
VibraAlign, Inc.
$19,936.25
August 6, 2010
BIDS OR PROPOSALS RECEIVED:
VibraAlign, Inc. $19,936.25
Southern Maintenance Services $22,546.25
Reliability Point $22,546.25
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
This purchase will involve the replacement of the laser alignment unit at the White Slough
Treatment Facility. The unit being replaced is approximately 15 years old. It is near is
usable life and no longer supported for maintenance or repair. The new unit is much more
efficient and better for aligning the numerous pumps and motors at White Slough.
FUNDING: 1711201.7719
I
Prepared by: Del Kerlin
Title: W,T, Superintendent
Reviewed by:
Purchase Order No. 19689
EXHIBIT L
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
Crackfill Maintenance Product
PUBLIC WORKS, STREETS & DRAINAGE
VSS Emultech
$5,912.60
August 6, 2010
BIDS OR PROPOSALS RECEIVED:
VSS Emultech $5,912.60
TRI -AMERICAN, INC. $6,312.94
Raynguard $6,777.20
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
This is a maintenance product for sealing streets.
FUNDING:
Purchase Order No.
Measure K Maintenance 325028.7352
Prepared by: Curtis Juran
Title: Streets & Drainage Superintendent
Reviewed by:
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
Electric Inventory
F=uI> k
CONTRACTOR Jensen Precast
AWARD AMOUNT: $19,497.80
DATE OF RECOMMENDATION: August 9, 2010
BIDS OR PROPOSALS RECEIVED:
Jensen Precast $19,497.80
"NO BID" or NO RESPONSE RECEIVED:
Utility Vault
BACKGROUND INFORMATION & BASIS FOR AWARD:
These Vaults and parts are for use in Reynolds Ranch/Costco project.
Utility Vault will not quote vaults or parts per their attached letter.
FUNDING:
Purchase Order No.: 19700
160.1496
Prepared by: Randy Lipelt
Title:
Reviewed
by:
EXHIBIT M
Buyer
d
ffunurymar
SOWNN OOMM dbft* &. Ware.oldcastleprecast.com
Randy
City of. Lodi
PD. Box 3006
Lodi, CA 95241
As our phone convenWioo, Utility Vault will not ssupply a corer drat will possibly
HO cm another =mu&cttr m ti-anit or box. The MsOn for tale tree to do with lisibility. if
anodwr manuf utuers vault hwem to til, ado to fbulty e4neering Utility ` aWt wmdd
end up being involved in a lawgWt oval til it product defect. We price our vaults and
mvem w apac a$e to protect.the interest of'oursolves and our cu,etomers, Therefore, we
would Ge happy now, or in the fttmm to gl,,ct c Product puck".. on new ec or
replacement pros of
prvdrtct for Utility Vault prnC acts erarrerttIy in the �e�, We will not
however, be able to parcel out product on .wacil;age price quotes. How we price is.
considered proprletmy infomultion. if your have questions or comments, please dant
#�sitate:taGall_me��5�83-�1f l �. - — -- — — —
Thank you,
Chad Crocker
T00O 3a 90103d 1111VA X.LI'IIdal LC069 MOT XVJ Ct;:61 Rill 60/LZ/b0
EXHIBIT N
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
Electric Inventory
EUD
HD Supply Portland
$10,235.55
August 9, 2010
BIDS OR PROPOSALS RECEIVED:
HD Supply Portland 10,235.55
'%10-130" or -NO RESPONSE-RECEWfD:
BACKGROUND INFORMATION & BASIS FOR AWARD:
These Underground Electrical Parts are for use on the City of Lodi's Electric System.
These Underground Electrical Parts can be used for replacement of existing parts or in
new construction. The City of Lodi Specs Cooper Industries as the only approved
manufacture for these items. HD Supply Portland Is the only responsible bidder
approved by Cooper Industries. Please see attached letter from Cooper.
FUNDING:
Purchase Order No.: 19699
160.1496
Prepared by: Randy Lipelt
Title:
Reviewed
by:
-Buyer
EXHIBIT O
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR:
AWARD AMOUNT:
DATE OF RECOMMENDATION:
Demolition of Fire Station #2 Hose Tower
Public Works, Facilities Services
HDE Housley Demolition Excavation
$7,682.00
August 10, 2010
BIDS OR PROPOSALS RECEIVED:
HIDE Housley Demolition Excavation
$7,682.00
Delta Oilfield Services, Inc.
$8,520.00
Jim Thorpe, Inc.
$8,944.00
Double B Demolition, Inc.
$9,290.00
W.C. Maloney, Inc.
$23,200.00
^cede-ConstructionInc.
$27,120 -00 -
"NO BID" or NO RESPONSE RECEIVED:
N/A
BACKGROUND INFORMATION & BASIS FOR AWARD:
Contractor is to demolish the Fire Station #2 Hose Drying Tower, located at 705 E. Lodi Ave.,
per the Request for Proposal issued by the City of Lodi. Six proposals were received; Housley
Demolition Excavation, of Visalia, was the lowest cost proposal.
FUNDING: 1211019.1825.2250
Prepared by: Dennis J. Callahan
Title: Fleet & Facilltjps Manager
Reviewed by: _
Purchase Order No. 19704-000
P:1RecForContrAwd Housley Demo of FS#2 Tower.doc
OCT -11-200.7 10:07A FROM:WRRD
Cooper Power Systems
Po Box 2198 / 412 Kimberly Brook
Stateline, NV 89449
Phone: (775) 58&4193
Cell: (775) 843-4231
email: leanne.wardAcooaerindustries. com
October 11, 2007
City of Lodi
1331 S. Ham Lane
Lodi, CA 95242
Attn: Mr. Randy Lipelt
RE: Cooper Power Systems
Authorized Distributors
Randy:
7755882255 TO:12093336791
to—
Power Systems
P.1
Cooper Power Systems has a Distributor Agreement policy, with which any distributor
wishing to represent, bid and order Cooper products must comply. HD Supply Portland has
--fuffilled-this-poffcy-and-been-arr-authorized-distribidor-for Cooper Power Systems-in-Northem-
Califomia and Nevada since 1988. No other distributor Is authorized to sell Cooper products
in this area.
These products include:
RTE components (such as elbows, splices, 200 and 600amp)
• Fusing equipment (fuse links, current limiting fuses, fault indicators, etc)
• Arresters (overhead and elbow type)
Switches (Kearney, capacitor or line switches)
• Cutouts, connectors and tools
In addition, HD Supply Portland is the authorized Agent to represent Cooper Power Systems
in Northern California and Nevada for all Cooper products, including:
• Transformers (pole and padmount)
• Reclosers, regulators and relays
• Capacitors (units, banks and racks)
• Padmouhted switchgear
At this time, HD Supply Portland is the only authorized distributor or agent In this area for
Cooper products. Please let me know if I can provide any further Information.
\:anne
g ds,
Vard
Sr. Sales Engineer - Cooper Power Systems
EXHIBIT P
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
Electric Inventory
EUD
One Source Distributors
$6,011.27
August 9, 2010
BIDS OR PROPOSALS RECEIVED:
One Source Distributors $6,011.27
WESCO $6,812.10
"NO -BID" or -NO RESPONSE -RECEIVED:
See attached sheet
BACKGROUND INFORMATION & BASIS FOR AWARD:
These Electrical Parts are for use on the City of Lodi's Electric System. These
Electrical Parts can be used for replacement of existing parts or in new construction.
One Source Distributors is the low responsible bidder.
FUNDING: 160.1496
Prepared by: Randy Lipelt
Title: B u -- --
Reviewed /
by: �`-
Purchase Order No.: 19698 "
�• ��
L
EXHIBIT Q
'RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: Purchase 3 vests for SWAT Team
DEPARTMENT: Police
CONTRACTOR LC Action
AWARD AMOUNT: $7,960.51
DATE OF RECOMMENDATION: 07222010
BIDS OR PROPOSALS RECEIVED:
LC ACTION $7,960.51
BLUMENTHALS $8,622.54
ADAMSON POLICE PRODUCTS $10,766.25
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
LC ACTION LOWEST BID
FUNDING:
Purchase Order No.
101031.7306
Prepared by: Jeanie Biskup
Title: Management Analyst
Reviewed by:
EXHIBIT R
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
BIDS OR PROPOSALS RECEIVED:
Stockton Wood Shavings
Game Time
Playground Fibar Replacement
Parks and Recreation
Stockton Wood Shavings
$5,398.14
August 6, 2010
"NO BID" or NO RESPONSE RECEIVED:
Marr Playground Installation Co.
$5,398.14
$15,320.00
BACKGROUND INFORMATION & BASIS FOR AWARD:
The Parks Division contacted three vendors. Stockton Wood Shavings of Stockton was low
bidder.
FUNDING:
Purchase Order No.
$1,291.88 charged to 300202.7719 and $4,106.26 charged to 107531.7352
Prepared by: Steve Dutra
Title: Park Superintendent
Reviewed by:
EXHIBIT S
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: Additional Work for the OMS System.
DEPARTMENT: ELECTRIC UTILITY
CONTRACTOR: Survalent Technology
AWARD AMOUNT: $ 11,800.00
DATE OF RECOMMENDATION: 07-28-2010
BIDS OR PROPOSALS RECEIVED:
Survalent Technology
2600Argentia road
Mississauga, Ontario
I -5N 5V4 Canada
See Quotte # Q10-07-1177 ( Attached)
Sole source for reasons stated below
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
At the core of a outage management system is a detailed network model of the distribution system. The utilities
Geographic Information System (GIS) is the source of this network model. By combining the locations of outage
calls from customers, a rules engine is used to predict the locations of outages. The detailed three line by phase
diagram is necessary for the OMS operation since it is currently performed manually on the basis of printed paper
sheets. Therefore this detailed circuit data of all sheets which are available in Autocad® have to be manually
entered into the Survalent GIS Database which is connected to the Survalent OMS®. This work includes the exact
modeling of topological power flow by phase, all switching configurations, etc. Survalent Technologies is the
recommended vendor because they are the software and database manufaturer of both SCADA andOMS .
FUNDING:
Prepared by: Abel Palacio Sr,
Title: Utility O er ns Supervisor
Reviewed by:
Purchase Order No. "tfw
EXHIBIT T
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
WindMil Additional Seating Licenses
Electric Utility Department
Milsoft Utility Solutions
$7,600.00
DATE OF RECOMMENDATION: August 11, 2010
BIDS OR PROPOSALS RECEIVED:
Milsoft Utility Solutions $7,600.00
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
Last year we bought the Engineering Analysis program WindMil. Only one seat license was
purchased. We need to buy two LandBase and two LightTable seat licenses in order to
maintain the data. These licenses are only available through WindMil.
FUNDING:
Purchase Order No.
160612.7369
Prepared by: Rafael Tapia
Title:
Reviewed by:
a
EXHIBIT U
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: Cottage Bakery Primary Metering
DEPARTMENT: Electric Utility
CONTRACTOR Genral Pacific
AWARD AMOUNT: $7,523.51
DATE OF RECOMMENDATION: 8-10-10
BIDS OR PROPOSALS RECEIVED:
General Pacific $7,523.51
HD Supplu $8,171.48
GexPro $7,904.84
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
Customer (Cottage Bakery) requested and will pay for primary metering; two metering points
(Council Res 2010-134)
FUNDING:
Purchase Order No.
160613.7719
Prepared by: Ken Berg
Title:
Reviewed by:
Meterin trieien- --
o
EXHIBIT v
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
Electric Inventory
EUD
The Okonite Company
$11,680.61
August 17, 2010
BIDS OR PROPOSALS RECEIVED:
The Okonite Company $11,680.61
Kerite C/O Pacific Utilities Supply $21,346.46
"NO BID" or NO RESPONSE RECEIVED:
HD Supply Portland
One Source Distribution
BACKGROUND INFORMATION & BASIS FOR AWARD:
This wire is for use in Reynolds Ranch/Costco project.
This amount is so that the City of Lodi has enough wire in stock to finish the Work Order
we have and to have a minimum quantity. The City will be going to formal bid for
25,000'. The quantity on this quote can be delivered within two weeks.
FUNDING: 160.1496
Prepared by: Randy Lipelt
Title: Buyer
Reviewed
by: _
r.�
Purchase Order No..- 19731 f�
EXHIBIT W
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
Sodium Hydroxide Purchase
Public Works
Univar USA Inc.
$9,729.32
August 20, 2010
BIDS OR PROPOSALS RECEIVED:
Univar USA Inc. $9,729.32
Brenntag Pacific $11,853.75
Sierra Chemical $12,941.25
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
Sodium Hydroxide, also known as caustic soda, is needed to adjust the pH of the effluent
discharged from the White Slough Treatment Facility. The pH is a measure of alkalinity of the
water and must be maintained above 6.5 pH units to be in compliance with our discharge limits.
Caustic is added on a as needed basis to insure this standard is met.
FUNDING:
Purchase Order No. 19741
170403.7355
Prepared by: Del Kerl
Title: W.T. Superintendent
Reviewed by: (�9)
EXHIBIT X
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
Lathe Purchase
Public Works
Grizzly Industrial Inc.
$14,958.07
August 23, 2010
BIDS OR PROPOSALS RECEIVED:
Grizzly Industrial Inc. $14,958.07
Rayco $16,190.68
Enco $17,907.93
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
This lathe will be used by the White Slough maintenance staff to complete various projects
that the current lathe is too small to accomplish. Some of the task that currently cannot be
done with the smaller lathe are turning material greater than 13 inch diameter and 40 inches
in length. This will allow staff to produce items such as pump shafts which currently are
purchased at great cost. In addition this lathe has a digital readout feature which will
improve the quality of current tasks. This feature will enable staff to produce shear pins
more accurately and much quicker than can currently be produced. The improvement in
accuracy will result in less wasted material.
FUNDING: 1711201.7719
Prepared by: Del Kerlin wc� -,
Title: W.T. Superintendent
Reviewed by:
Purchase Order No. 19758
EXHIBIT Y
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
Utility Bills, Deliquent and Final Notices
Financial Services/Electric Utility
Western Printing & Graphics
$11,476.88
August 25, 2010
BIDS OR PROPOSALS RECEIVED:
Western Printing & Graphics
Abrahamson Printing
American Solutions for Business
Pre -Sort of Stockton
"NO BID" -or -NO RESPONSE RECEIVED:
Safeguard Business Systems
Duncan Press
Cook's Printing & Graphics
$11,476.88
$11,547.12
$12,436.48
$14,175.07
No Bid
No Response
No Response
BACKGROUND INFORMATION & BASIS FOR AWARD:
Annual purchase for FY 2010/11 of Utility Bills, Deliquent and Final Notices
FUNDING: 100505.7301 & 160621.7301
Prepared by: Sherry R. Moroz oljaa��
Title: Purch Technician
Reviewed by.
—T, -�
Purchase Order No. 19777
EXHIBIT Z
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: Fire Station 2 Antenna Relocation
DEPARTMENT: ISD
CONTRACTOR Delta Wireless
AWARD AMOUNT: $6,129.59
DATE OF RECOMMENDATION: 8/25/10
BIDS OR PROPOSALS RECEIVED:
Delta Wireless $6,129.59
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
Fire Station 2 hose tower is scheduled to be torn down. Two Police and Fire radio repeater
antennas sitting on top of the tower must be moved before demolition could commence.
Antennas moved to nearby EUD pole. Bidding process was dispensed with because of urgency
of project. Delta Wireless is the City's current support provider and they were able to quickly
submit a bid and perform the work.
FUNDING: 1211019.1825.2250
Prepared by: Steve Mann
Title: IS Manaqer
Reviewed by:
EXHIBIT AA
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
Pickup Truck 07- 030 Purchase
Parks and Recreation
Downtown Ford Sales of Sacramento
$17,440.90
August 13, 2010
BIDS OR PROPOSALS RECEIVED:
Downtown Ford Sales of Sacramento $17,440.90
Big Valley Ford of Stockton $18,620.00
Sanborn Chevrolet, Inc of Lodi $21,848.61
UHaul of Fresno, CA (pre -owned) $17,064.25
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
The Parks Division has a 1986 Chevrolet Cu.Q pickup that is approximately 24 years old and
has 91,951 miles thereby meeting the minimum replacement criteria of 10115. years; -and cr
120,000 miles. It was orginally purchased in 1986 .and assigned to the Fire Department but was
transferred to the Parks Division in 1999. The Cyst of r.epaks and preventative MO!ntenance to
date are $46,752.46. This 1986 Chevrolet pickup currently i"s in need of a new engine and other
mechanical work which is estimated to cost up to.,$8,r000 to. read ready this vehidle. Considering
the cost of replacement versus the cost of ongoing. rnaintenanoe,it is recommended this unit be
replaced now.
Current State of California vehicle contract #1-10-23-20 is recommended to be used for this
purchase
FUNDING:
Purchase Order No.
Vehicle Replacement Fund
Prepared by
5D .. .
Steve Dutra
Title: Park Superintendent
Reviewed by:
EXHIBIT BB
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
White Slough Tertiary Filter Repair
Public Works
Aqua -Aerobics Systems, Inc.
$7,945.38
August 31, 2010
BIDS OR PROPOSALS RECEIVED:
Aqua Aerobics Systems, Inc. $7,945.38
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
The filtration units are a major component used in the tertiary system for treating wastewater
before it is discharged to Dredger Cut or used by our customers (NCPA and San Joaquin
Vector Control District). Aqua -Aerobics Systems are the manufacturers of the components in
the filters and the sole supplier for all the parts utilized in their system. A sole source letter from
Aqua -Aerobics is attached. The filitration parts being purchased are needed to maintain proper
operations and maintenance of the system. The filters have been online since January 2005
and the parts being replaced are due to normal system wear and tear. This purchase is
mission critical to minimize discharge violations. The repair costs have been anticipated and
are included in the 2010-2011 Wastewater Budget.
FUNDING:
Purchase Order No.
170403.7331
r /
Prepared by: Del Kerlin
Title: W. T. Superintendent
Reviewed by:
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
Well #27
Water
Ferguson Water Works
$8,979.49
September 7, 2010
BIDS OR PROPOSALS RECEIVED:
Ferguson Water Works
Pace Supply
Corix Water Products
Groeniger & Company
"NO BID" or NO RESPONSE RECEIVED:
Center State Pipe & Supply
BACKGROUND INFORMATION & BASIS FOR AWARD:
This is material for the new well #27
FUNDING:
Purchase Order No.:
180.1496
Prepared by: Randy Lipelt
Title: —Buyer
Reviewed
by:
$8,979.49
$9,401.44
$9,427.54
$10,059.38
EXHIBIT cc
EXHIBIT DD
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: Water Inventory
DEPARTMENT: Water
CONTRACTOR Pace Supply
�d
AWARD AMOUNT: $6,738.34
DATE OF RECOMMENDATION: September 7, 2010
BIDS OR PROPOSALS RECEIVED:
Pace Supply $6,738.34
Corix Water Products $7,105.25
Groeniger & Company $7,795.20
"NO BID" or NO RESPONSE RECEIVED:
Center State Pipe & Supply
Ferguson Water Works
BACKGROUND INFORMATION & BASIS FOR AWARD:
This material is for the Water Inventory. It will be used for both new construction and
replacement of worn out parts in the City of Lodi system. Pace Supply was the low
responsible bidder.
FUNDING: 180.1496
Prepared by: Randy Lipelt
Title: Buyer
Reviewed
by: 1,9
Purchase Order No.: 19801
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
Electric Inventory
Electric Utility
ERMCO C/O Hess Enterprises
$6,368.40
September 8, 2010
BIDS OR PROPOSALS RECEIVED:
ERMCO C/O Hess Enterprises
GEXPRO
HD Supply Portland
"NO BID" or NO RESPONSE RECEIVED:
WESCO
General Pacific
$6,368.40
$8,123.63
$9,076.28
EXHIBIT EE
BACKGROUND INFORMATION & BASIS FOR AWARD:
These transformers are for the Electric Inventory. These are being replaced now
because the last one in stock was used to replace a transformer that failed in service.
ERMCO was the low responsible bidder and was awarded the Purchase for this reason.
FUNDING: 160.1496
Prepared by: Randy Lipelt
Title: Buver
Reviewed
by: "M
Purchase Order No.: 19811
EXHIBIT FF
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
BIDS OR PROPOSALS RECEIVED:
Adamson Police Products
Hayward, CA
Purchase of Ammunition
Police
Adamson Police Products
$10,766.25
9/10/10
"NO BID" or NO RESPONSE RECEIVED:
Discount Shooter - unable to fill order of requested ammo
All State Police Equipment - Unable to fill order
M.A.H. Supplies -
Can fill partial order cost of AMMO PER BOX IS
38% over Adamson, PLUS SHIPPING COSTS
AMMUNITON TO GO - Unable to fill order
$10,766.25
BACKGROUND INFORMATION & BASIS FOR AWARD:
Adamson has provided department ammunition in the past at a competitive price.
Because the ammunition is shipped directly from Winchester to Adamson in Hayward, it can be
picked up by staff and saves hundreds of dollars in shipping costs.
All ammunition distributors listed by Winchester were contacted for a quote, with Adamson
being the only distributor able to provide the amount of ammunition requested.
FUNDING: 101031.7306
Prepared by: Jeanie Bisku
Title: Management Analyst _
Reviewed by:�
EXHIBIT GG
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: Purchase and Replacement of an oil leaking Voltage
Transformer in Industrial Substation
DEPARTMENT: Electric Utility Department
CONTRACTOR Kuhlman Electric Corporation
AWARD AMOUNT: $5,357.03
DATE OF RECOMMENDATION: 07-21-10
BIDS OR PROPOSALS RECEIVED:
Kuhlman Electric Corp $5,357.03
"NO BID" or NO RESPONSE RECEIVED:
Sole source of same type replacement & vendor
BACKGROUND INFORMATION & BASIS FOR AWARD:
One 60kv VT is leaking oil. Cost of repair includes repair, parts, mate riaIs, supplies, and
travel expenses (air fare, lodging, per diem, OT) for Kuhlman Personnel to fix on site. Staff
found that replacing VT is cheaper and will have brand new 60kv equipment in operation.
FUNDING
Purchase Order No.
160652.7352
Prepared by: Weldat Haile
Title:
Reviewed by:
Sen, Pow ineer
� l _
r�
EXHIBIT HH
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION
BIDS OR PROPOSALS RECEIVED:
Astera Software
Centerprise ETL Upgrade
Internal Services/ISD
Astera Software
$9,000.00
9/21/10
"NO BID" or NO RESPONSE RECEIVED:
$9,000.00
BACKGROUND INFORMATION & BASIS FOR AWARD:
This is a software upgrade to a system the city already owns and relies upon. The product is
only available from the manufacturer and there are no known resellers, thus a sole source.
FUNDING:
Purchase Order No. 19848
100411.7313
Prepared by: Steve Mann
Title: IS Manager
Reviewed by:i
EXHIBIT II
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: Kubota Turf Truckster
DEPARTMENT: Park and Recreation Department
CONTRACTOR Big Valley Tractor located at Bobcat Central, Inc of Stockton
AWARD AMOUNT: $11,158.00
DATE OF RECOMMENDATION: September 8, 2010
BIDS OR PROPOSALS RECEIVED:
Bobcat Central, Inc. of Stockton $11,158.00
Dolk Tractor Company of Rio Vista, CA $11,830.25
"NO BID" or NO RESPONSE RECEIVED:
Sacramento for Tractors, Inc. of Sacramento
BACKGROUND INFORMATION & BASIS FOR AWARD:
Three vendors were contacted regarding a purchase of a Kubota Turf Truckster equipped road
ready, VHT plus transmission, 46.7" flat bed with sides and tailgate and turf tires.
FUNDING:
Purchase Order No.
Vehicle Replacement Fund
Prepared by:
Steve Dutra
Title: Park Superintendent
Reviewed b
EXHIBIT JJ
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
BIDS OR PROPOSALS RECEIVED:
J4Systems
ECNETSERV.Com
Barracuda Networks
Web Filter Replacement
Internal Svcs/ISD
J4Systems
$10,542.45
9/29/10
"NO BID" or NO RESPONSE RECEIVED:
$10,542.45
$11,527.65
$12,395.32
BACKGROUND INFORMATION & BASIS FOR AWARD:
The City's current web filter appliance is several years old and insufficient to handle today's
traffic volumes. The new appliance is the next step larger and provides more performance
capability and network throughput.
FUNDING:
Purchase Order No.
ISD Replacement Fund - 123001.7715
Prepared by: Steve Mann
Title: IS Manaqer
Reviewed by:
i