HomeMy WebLinkAboutAgenda Report - October 6, 2010 J-04AGENDA ITEM 6344
CITY OF LODI
COUNCIL COMMUNICATION
TM
AGENDA TITLE: Adopt Resolution Approving Job Description, Salary Range and Reclassification
for the position of Supervising Budget Analyst.
MEETING DATE: October 6, 2010
SUBMITTED BY: Human Resources Manager
RECOMMENDED ACTION: Adopt resolution approving job description, salary range and
reclassification for the position of Supervising Budget Analyst.
BACKGROUND INFORMATION: Over the past year, the City has embarked on an ambitious
campaign to systematically update all City job descriptions so that
they are reflective of each employee's assigned job duties. In very
few instances, this review has identified employees working above,
or below, their current classification and thus a salary adjustment has been requested.
Staff requests Council approve a new job description and salary range for Supervising Budget Analyst
(See Exhibit A). At present, there are two Management Analysts assigned to the City's Budget Division.
One Management Analyst has assumed duties that are of a higher classification than a Management
Analyst. Specifically, the incumbent is performing the additional duties and responsibilities for
coordinating the activities of the Budget Division; coordinating the City's annual and mid -year budget
process; performing City-wide cost of services analysis and projections; overseeing City leases and
rental agreements; coordinating the capital budget processes; and investigating and resolving both
revenue and expense discrepancies.
Staff recommends the new Supervising Budget Analyst salary range be $5,647.31 - $6,864.34, which is
approximately 18 percent above the current range for the Management Analyst. It is the same range for
the Supervising Accountant, a comparable position in the Finance Division.
The former position of Management Analyst is within the Mid -Management Bargaining Group. The
Supervising Budget Analyst will become a Confidential position given the incumbent's participation in City
bargaining strategy. The Mid -Management Association has approved of this reclassification and the
designation of this position as Confidential. The incumbent for this position will be placed in the range at
a step that would result in an increase of about $5,300 annually.
FISCAL IMPACT: An increase of approximately $6,400, including additional expenses related
to retirement costs and payroll taxes will be incurred for FY 2010/11.
Konr artlam, Interim City Manager
FUNDING AVAILABLE: Additional costs will be absorbed within existing appropriations of the
Budget Division.
Respectfully submitted,
Dean GualCco; man Ke urces ManaTer
C V'��r-e Ay% -A=4
Jordan A ers, Deputy City Maroager/Int nal ervices Directc
RESOLUTION NO. 2010-176
A RESOLUTION OF THE LODI CITY COUNCIL
APPROVING THE JOB SPECIFICATION AND SALARY
RANGE FOR THE POSITION OF SUPERVISING
BUDGET ANALYST
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
approve the job specification for the position of Supervising Budget Analyst as attached
as Exhibit A; and
BE IT FURTHER RESOLVED that the salary range for Supervising Budget
Analyst is hereby approved and shall be as follows:
SUPERVISING BUDGET ANALYST
Step A Step B Step C Step D Step E
$5,647.31 $5,929.68 $6,226.16 $6,537.47 $6,864.34
Dated: October 6, 2010
hereby certify that Resolution No. 2010-176 was passed and adopted by the
Lodi City Council in a regular meeting held October 6, 2010 by the following vote:
AYES: COUNCIL MEMBERS— Hansen, Hitchcock, Johnson, Mounce,
and Mayor Katzakian
NOES: COUNCIL MEMBERS— None
ABSENT: COUNCIL MEMBERS— None
ABSTAIN: COUNCIL MEMBERS — None
DI JOHL
City Clerk
2010-176
[1EX iOT Al
July, 1, 2010
CITY OF LODI
SUPERVISING BUDGET ANALYST
Job descriptions are intended to present a broad and general range of duties
which includes, purpose, responsibilities, and scope of work, Job descriptions are
not intended to reflect all duties performed within the job.
DEFINITION
To perform a variety of professional and technical work related to the preparation
and monitoring of the citywide annual budget and other special budgets, projects
and reports; conduct operational analysis and management studies on any and
all levels d the City government; provide staff assistance on a variety of projects;
and to petform related duties as assigned.
SUPERVISION RECEIVED AND EXERCISED
Supervision is given by the Deputy City Manager. May supervise assigned staff.
EXAMPLES OF DUTIES
Duties include, but are not limited to the following:
Plan, organize, analyze and communicate the City's annual operating and capital
improvement budget development process; recommend and prepare budget
amendments; maintain continuing review of budget expenditures; recommend
appropriate action in response to budget variances; assist in budget hearings:
Conduct cost/benefit analyses and develop the forecast of funds needed for
staffing, equipment, materials, and supplies related to City budget; analyzes
alternatives and makes recommendations regarding such matters as staffing,
capital and equipment purchases, and cost control;
Design and perform a variety of professional level administrative studies;
statisticai anaiyses and projects; prepare narrative or statistical reports,
correspondence, other written materials, findings and recommendations related
to administrative and other departmental matters; may assist in presenting
reports to the City Council, commissions, committees and boards;
Coordinate or prepare internal service allocation schedules, cost allocation plans,
rate calculations and fee studies;
Assigns, monitors, reviews, and coordinates work of assigned professional,
technical and administrative support staff in performing budget development
functions;
WAdministration\PersonneMob Descriptions\Rnance•8udget Analyst JUL 10.doc
Coordinate and analyze budgetary data provided by departmental management
analysts; provide instructions and direction to departmental management
analysts;
Coordinate annual updates to the City Capital Improvement Plan;
Coordinate leased property/asset management function;
Answer questions and provide information to City employees and the public;
receive and investigate complaints and recommend corrective action, as
necessary to resolve complaints;
Performs other duties related to the operation of the department and the City
including additional duties that enable the department and City to meet the
diverse needs of its community
MINIMUM QUALIFICATIONS
Knowledge of:
Principals and practices of public administration, budget and payroll
administration; organizational and management practices as applied to the
analyses and evaluation of programs, policies and operational needs;
Principals and practices of administration research and statistical analysis;
Administrative reports and presentation development;
Pertinent Federal, State, and local rules, regulations and ordinances;
Principles and practices of supervision, training and performance evaluation;
Current computer technology, including principles and practices of electronic
filing systems and information systems;
Ability to:
Plan, organize, analyze and communicate the City's annual operating budget
development process; recommend and prepare budget amendments; maintain
continuing review of budget expenditures; recommend appropriate action in
response to budget variances; assist in budget hearings;
Analyze complex budgeting and finance -related issues; identify problems and
alternative solutions, develop recommendations, project consequences of
proposed actions and implement recommendations;
Gather, display and analyze complex statistical data; perform technical data
queries and prepare complex spreadsheets;
Communicate clearly and concisely, both orally and in writing; gain cooperation
through discussion and persuasion;
Select, supervise, train and evaluate personnel;
Establish and maintain cooperative working relationships with those contacted in
the course of work.
EXPERIENCE AND EDUCATION
Experience
Five years of increasingly responsible professional budget, payroll, accounting or
highly related administrative experience.
Education
Equivalentto a Bachelor's degree from an accredited college or university with
major course work in accounting, business administration, public administration,
economics or a related field.
LICENSE
Possession of, or ability to obtain, an appropriate, valid California driver's license.
*FLSA Status: EXEMPT