HomeMy WebLinkAboutAgenda Report - October 6, 2010 D-10AGENDA ITEM
CITY OF LODI
• ,. COUNCIL COMMUNICATION
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AGENDA TITLE: Adopt Resolution Approving Task Order No. 3 with The Reed Group, Inc., of
Sacramento for Water Utility Financial Planning and Rate Setting Services
($75,000) and Appropriating Funds ($100,000)
MEETING DATE: October 6,2010
PREPARED BY: PublicWorks Director
RECOMMENDED ACTION: Adopt a resolution approving Task Order No. 3 with The Reed
Group, Inc. of Sacramento for water utility financial planning and
rate setting services in the amount of $75,000 and appropriating
funds in the amount of $100,000.
BACKGROUND INFORMATION: Staff and the City's consultants are continuing the financial planning
and rate setting analyses for the water utility related to the installation
of residential meters, the conversion from flat rate to metered rate
billing, financing of the surface water treatment facilities, and analyses
of the commercial fixed service charge and commodity charges.
On July 21, 2010, City Council adopted the usage -based rate residential rate structure. An objective of
that rate structure is that it be revenue neutral compared to the existing flat rate structure. It is a
prereq u isite that regular monitoring of revenues be performed to assure that revenues are kept in line
with current and planned expenditures.
Task Order No. 3 of The Reed Group Master Professional Services Agreement is attached as ExhibitA.
The principal services
covered by this task order are listed below.
1.
Five years of monitoring the water rate revenue stream, including the transition to
usage -based water rates.
2.
Financial analyses related to the water treatment facilities financing.
3.
Cost of service and rate design analysis to establish equity within the non-
residential water rate structure and otherwise meet the City's rate -setting
objectives.
4.
Updating water impact mitigation fees to reflect the cost of capacity in the new
water treatment plant.
5.
Assistance in evaluating alternative water meter installation charges and
associated revenues.
6.
Preparation of quarterlywater model updates based upon expense and revenue
experience and changes in the capital improvement plans.
7.
Other services as requested by the City.
Staff recommends City Council approve Task Order No. 3 that will assist staff through the course of the
Water Meter Program and the conversionfrom flat to usage -based water billings.
APPROVED:
KonradtBartlam, Interim City Manager
KAWRUTILITY RATESWV WW1CReedTaskNo 3.doc
9/28/2010
Adopt Resolution Approving Task Orders No. 21 and 22 with Treadwell and Rollo, of Oakland, for
Southern, South Central/Western, and Northern PCE/TCE Plumes Workplan Preparation and Monitoring
($446,400) and Appropriating Funds ($500,000)
July 21, 2010
Page 2
FISCAL IMPACT: Cost of Services is included in the Water Utility Budget
FUNDING AVAILABLE: Water Fund (181) - $100,000
Jor an Ayers
Deputy City Manager/Internal Services Director
11 �j JA A.
F. Wally Se#delin
Public Works Director
FWS/pjt
Attachment
KMRUTILITY RATES\W WIMCReedTaskNo 3.doc 9/28/2010
TAE REED GROUP, INC.
September 13,2010
Wally Sandelin
City of Lodi
221 West Pine Street
P.O. Box 3006
Lodi, CA 95241-1910
Subject: Task Order No. 3 - Water Utility Financial Planning and Rate
Setting Assistance
Dear Wally,
We are pleased to offer this proposal to perform additional assistance with respect to the
City's water utility in the areas cf financial planning and rate setting. In response to
your recent e-mail message, below is a list cf the areas of additional assistance requested
by the City.
• Financial analyses related to water treatment plant financing
• Five years cf monitoring the water rate revenue stream, including the transition
to usage -based water rates
Cost cf service and rate design analysis to establish equity within the non-
residential water rate structure, and otherwise meet the City's rate setting
objectives
• Assistance in evaluating potential water meter installation charges and
associated revenues
• Preparation cf quarterly water model updated based on cost/revenue experience
and changes in operations and/ or capital improvement plans within the water
utility
• Other services related to the water utility, as requested by the City
It is proposed that these services be performed on a time and expense basis, subject to a
not -to -exceed budget limit. Because of the nature cf services being requested, as well as
the time period to be covered, it is not possible to provide a firm estimate of the total
costs that might be involved. My best guess is that costs may range from $10,000 to
$25,000 annually. I suggest that Task Order No. 3 include a budget of $75,000, which
should be sufficient to get us well into the five-year period requested.
WALLY SANDELIN
SEPTEMBER 13,2010
PAGE 2
My 2010 hourly billing rate is $225 and it is subject to change each January. In 2011, I
anticipate the rate will increase to $240 per hour. Other expenses related to my work for
the City are nominal.
As you know, it is our practice to bill clients no more frequently than monthly for actual
time and expenses incurred since the prior invoice. Payment is due within 30 days.
If you have any questions regarding this Task Order No. 3, please call me at (916) 444-
9622. I appreciate being of continued service to the City.
Sincerely,
Robert Reed
The Reed Group, Inc.
RESOLUTION NO. 2010-169
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZINGTHE
CITY MANAGERTO EXECUTETASK ORDER NO. 3 WITH THE REED
GROUP, INC., FORWATER UTILITY FINANCIAL PLANNING, RATE
SETTING SERVICESAND FURTHER APPROPRIATING FUNDS
WHEREAS, The Reed Group, Inc., has been providing consulting services to the
City for preparation of the Water Utility Financial Plan; and
WHEREAS, The Reed Group, Inc., has developed the usage -based water rate
structure that will be implemented as part of the water meter installation program; and
WHEREAS, monitoring of the usage -based water rate structure and the Water
Utility Financial Plan are importantto the City; and
WHEREAS, the services of The Reed Group, Inc., are needed during the five-
year implementation of the water meter installation program; and
WHEREAS, the requested appropriation cf $100,000 includes allowances for
staff costs and contingencies over and above the contract amount of $75,000.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the City Manager to execute Task Order No. 3 for water utility financial
planning, rate setting services with The Reed, Group, Inc, of Sacramento, California, in
the amount of $75,000; and
BE IT FURTHER RESOLVED that funds in the amount of $100,000 (in addition
to the contract amount of $75,000) be appropriated from Water Capital funds for this
project.
Dated: October 6, 2010
hereby certify that Resolution No. 2010-169 was passed and adopted by the
City Council of the City of Lodi in a regular meeting held October 6, 2010, by the
following vote:
AYES: COUNCIL MEMBERS — Hansen, Hitchcock, Johnson, Mounce, and
Mayor Katzakian
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
RANDI JOHL
City Clerk
2010-169