HomeMy WebLinkAboutAgenda Report - October 3, 1990 (40)TO:
FROM:
SUBJECT:
THE CITY COUNCIL COUNCIL MEETING DATE
THE CITY MANAGER'S OFFICE I OCTOBER 3, 1990
NO.
SPECIFICATIONS AND ADVERTISEMENT FOR BIDS FOR THE PURCHASE OF HEWLETT-PACKARD
MICROCOMPUTERS FOR PUBLIC WORKS DEPARTMENT
RECOMMENDED ACTION: That the City Council approve the specifications
and authorize advertisement for bids for the purchase of five (5)
Hewlett-Packard microcomputer systems for use in the Public Works
Department.
BACKGROUND INFORMATION: The City of Lodi Public Works Department
currently operates on a system of Hewlett-Packard microcomputers and
wishes to retain compatibility with the existing system.
This purchase would expand capability to run AutoCAD, as well as
engineering, spreadsheet, word processing and data base programs.
Additionally, two of the systems are planned for use in the Building
and Equipment Maintenance Division for maintenance management programs.
Future plans include integration of all Public Works systems into a
local area network.
Funding for this purchase is included in several budget accounts,
including the Equipment Fund, Water and Sewer Capital Outlay Funds, and
the Gas Tax/2107 Fund.
Additional funding was provided in the 1990/91 Storm Drain Capital
Improvement Program adopted at the City Council meeting of September
L9, 1990.
The estimated cost of this purchase is $37,000.
cc: Director, Public Works Department
Assistant City Engineer
Joe . Harris
PU44asing Officer
SPECIFICATIONS FOR
HEWLETT PACKARD MICROCOMPUTER AND MISCELLANEOUS PERIPHERALS
General Information: This purchase 4ncludes five microcomputer systems
for use in the City of Lodi Public Works Department, which already has
Hewlett Packard microcomputers and wishes to retain compatibility and
standardization. One 80386/25 system is to be for running AutoCAD. The
other systems are to be used for engineering, spreaasheet, word
processing, and data base programs. Microsoit Windows apolications are
used extensively. The systems will eventually be connected in a network.
Base Bid: The base bid is for all Hewlett Packard equipment and
components. Applicable HP part numbers are indicated. No substitutions
or other manufacturer's equipment is allowed except where HP has model
changes, upgrades, etc. Appropriate software drivers for AutoCAD/386 and
Windows 3.0 shall be included for all components.
Bid Alternates: The City is requesting additional bids for alternate
peripheral components and reserves the right to evaluate and award the bid
with or without the alternates or a combination thereof. Minimum
requirements for the alternates are as follows:
Memory - Alternate memory chips shall be certified by the vendor as to
compatibility and suitability for the microcomputer indicated. Rated
speed shall equal or exceed HP requirements. "Pushed" chips are not
allowed. Although a price is requested for alternate memory for the HP
80386/25 PCs, such memory may not be available prior to the bid
opening. This bid alternate is provided in the event such memory will
be available within 60 days of the bid opening and a firm price is
provided.
° Numeric Coprocessor - Alternate numeric coprocessors shall be fully
compatible with the system CPU and shall include any necessary or
recommended drivers or test software.
Video Monitor/Graphics Cards - The City wishes to investigate alternate
video combinations. The evaluation will focus on ergonomics, in
particular, screen flicker, refresh rates, and non -interlaced
resolution. As noted in the General Information, AutoCAD and Windows
3.0 applications are used for many hours daily. Vendors may provide
multiple alternates by attaching additional sheets to the oroposal.
AutoCAD/386 and Windows 3.0 drivers must be included.
Accessories: All items shall include standard accessories including
manuals, software, etc. All cables necessary to connect components shall
be included.
Service: Vendor service program outside of standard Hewlett-Packard
service shall be indicated on (or attached to) the proposal.
Warranties: Standard manufacturer's warranties shall be included and
shalllearly indicated. Any additional vendor warranties shall also
be indicated on the proposal.
COMPUTER/TY.TE.01M
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' Miscellaneous:
° Aliequipment shall have FCC Class A or B certifications and shall be
suitable for general office use on standard 110-V, 60 -Hz power. A11
other applicable UL and State and Federal requirements shall be met.
° All equ ipment shall be new, be manufacturer's most current model ,
standard in all respects (except where additional manufacturer's options
are providecD, and be ready for use.
° Disc formatting and DOS installation 1s not recjuired; however, if the
vendor provides this service, it should be indicated on the proposal.
HP Promotion: Hewlett Packard Co. is conducting a promotional offer in
which certain HP printers are offered, depending on the system purchase.
The ,proposal provides lines for indicating which printer or combination of
printers is to be offered. The Cit; does not intend to reduce the number
of printers included in the base bid due to this offer. The bidder may
offer an additional price discount in lieu of the printers or may offer
both for the City's choice.
COMPUTER/TXTE.01M
RESOLUTION NO. 90-152
A RESOLUTION OF THE LODI CITY COUNCIL
APPROVING SPECIFICATIONS AND ADVERTISEMENT FOR BIDS
FOR PURCHASE OF HEWLETT-PACKARD MICROCOMPUTERS FOR THE PUBLIC WORKS DEPARTMENT
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RESOLVED, that the Lodi City Council hereby approves the specifications
(attached) and authorizes advertisement for bids for the purchase of five Hewlett-
Packard microcumputer systems for use in the Public Works Department, in the
estimated amount of $37,000.
Dated: October 3, 1990
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I hereby certify that Resolution Nb. 90-152 was passed and adopted by
the City Council of the City of Lodi i n a regular meeting held October 3, 1990 by
the following vote:
Ayes: Council Members - Hinc"an, Olson, Pinkerton, Reid and
Snider (Mayor)
Noes: Council Menibm - None
Absent: Council Members - None
Alice M Rei dhe
City Clerk
90-152
RES90152/TXTA.02J