HomeMy WebLinkAboutAgenda Report - September 16, 1992 (63)OF[(*CITY OF LODI
COUNCIL COMMUNICATION
AGENDA TITLE: Reject All Bids, Approve Revised Specifications and
Authorize Re -Advertisement for Bids for One -Ton Dump
Truck, Street Division
MEETING DATE: September 16, 1992
PREPARED BY: Public Works Director
RECOMMENDED ACTION: That the City Council reject all bids, approve the
revised specifications for a one -ton dump truck,
and authorize re -advertising for bids to be
received Tuesday, October 6, 1992.
BACKGROUND INFORMATION: Funds to purchase a one -ton dump truck for the
street division maintenance crews were
approved in the 1992-93 operations Maintenance
budget. This vehicle will replace truck 454,
a 1980 Chevrolet pickup with 129,000 miles on the odometer.
The unit will be used by the crews to haul street material and tow
equipment on a daily basis.
Bids were opened on September 2, 1992 and three bids were received.
All bids listed exceptions to the specifications as written. Our
intent was to match this one -ton dump truck with other existing
vehicles in the fleet in both the water/wastewater Division and
Electric Utility Department, but the only vehicle that does so is the
high bidder, at a cost of almost $3000 fnore.
Because the preferred equipment was a Dodge product, bids were mailed
to Dodge dealers only. Two other (non -Dodge) firms called and
requested bid specifications. Bids were received from both. Local
(non -Dodge) dealers, however, were not mailed specifications and did
not bid.
The Dodge dealers that did not bid were contacted to discover reasons
for their failure to submit bids. Portions of the specifications were
cited as too restrictive.
Due to the cost of the preferred equipment (Dodge) being higher than we
anticipated and substantially over the amount budgeted we should
consider a revised specification that accommodates other manufacturers
with less exceptions. Additionally, portions of the specifications
APPROVED.
THOMAS A. PETERSON
City Manager
rr.,
0992SR-04 September 4, 1992
Reject' All Bids, Approve Revised Specifications and Authorize
Advertisement for for Bids for One -Ton Dump Truck, Street Division
September 16, 1992
Page Tv"o
that prevented some dealers from bidding have been modified,
eliminated, or listed as alternatives.
If the Council wishes the local Ford, GMC, and Chevrolet dealers to be
included on the bidder's list, then Council should reject all bids,
approve revised specifications, and authorize re -advertising for bids.
Following are the bids received:
F.B. Hart Allstate White GMC Stockton
S & C Motors San Francisco
Swift Dodge Sacramento
FUNDING: Originally Budgeted: 1992-93
Budgeted Fund= 12.0-012.17
Budgeted Amount: $24,390
Equipment Estimate: $24,030
Revised Bid Opening Date: 10/6/92
Jack L. Ronsko
Public Works Director
JLR/DC/sh
OR
$25,779.19
$26,506.50
$28,744.47
Prepared by Dennis Callahan, Bldg & Equip Maintenance Superintendent
cc: Purchasing Officer
Building & Equipment Maintenance Superintendent
street Superintendent
0992SR.04 September 4, 1992