HomeMy WebLinkAboutAgenda Report - September 7, 2011 C-09AGENDA ITEM C s
'• CITY OF LODI
COUNCIL COMMUNICATION
AGENDA TITLE: Adopt Resolution Approving the Purchase of Polemount Transformers from HEES
Enterprises, Inc., of Astoria, OR and Howard Industries Inc., of Laurel, MS
($49,877.48)
MEETING DATE: September 7,2011
PREPARED B Y Electric Utility Director
RECOMMENDED ACTION: Adopt a resolution approving the purchase of polemount
transformers from HEES Enterprises, Inc., of Astoria, OR and
Howard Industries Inc., of Laurel, MS ($49,877.48).
BACKGROUND INFORMATION: On April 6, 2011, the City Council authorized the advertisement of
bids to procure polemount transformers to maintain inventory for the
replacement of damaged/old polemount transformers in the
distribution system.
On August 10, 2011, bids were opened with six suppliers submitting proposals. Life -cycle costs (total
purchase price plus cost of operation based on estimated power loss during the projected life of the
transformer) were evaluated for the responsive bids as shown on the attached summary. HEES
Enterprises, Inc., of Astoria, OR and Howard Industries Inc., of Laurel, MS had the lowest total life -cycle
costs as shown below.
15 each 50kVA, I -Phase, 120/240V
Howard Industries Inc.
$22,368.90
4 each 37.5kVA, 1 -Phase, 240/480V
HEES Enterprises Inc. (ERMCO)
$ 4,508.26
6 each 50kVA, I -Phase, 277V
HEES Enterprises Inc. (ERMCO)
$ 7,589.91
2 each 75kVA, I -Phase, 277V
HEES Enterprises Inc. (ERMCO)
$ 3,363.96
2 each 100kVA, I -Phase, 277V
HEES Enterprises Inc. (ERMCO)
$ 4,350.95
4 each 37.5kVA, 1 -Phase, 277/480V
HEES Enterprises Inc. (ERMCO)
$ 4,331.55
2 each 75kVA, I -Phase, 277/480V
HEES Enterprises Inc. (ERMCO)
$ 3,363.96
FISCAL IMPACT: Purchase cost is $49,877.48. Life -cycle cost is $82,399.98,
FUNDING: Included inFY2011/12 Budget Account No. 160.1496
Jordan Alers
Deputy City Manager/Internal
Electric Utility Director
PREPARED BY: Weldat Haile, P.E., Senior Power Engineer
EAKNVH/Ist
APPROVED:
Konradt Bartlam, City Manager
RESOLUTION NO. 2011-139
A RESOLUTION OF THE LODI CITY COUNCIL
AWARDING THE BIDS FOR THE PURCHASE OF
POLEMOUNT TRANSFORMERS
WHEREAS, in answer to notice duly published in accordance with law and the order of
this City Council, sealed bids were received and publicly opened on August 10, 2011, at
11:00 a.m. for the purchase of polemount transformers, described in the specifications
therefore approved by the City Council on April 6, 2011; and
WHEREAS, said bids have been compared as to life -cycle costs, checked, and
tabulated as shown on ExhibitA attached; and
WHEREAS, the bids meeting the City's specifications with the lowest estimated life-
cycle costs are shown below:
15 each 50kVA, I-Phase,120/240V
4 each 37.5kVA, 1 -Phase, 240/480V
6 each 50kVA, 1 -Phase, 277V
2 each 75kVA, I -Phase, 277V
2 each 100kVA, 1 -Phase, 277V
4 each 37.5kVA, 1 -Phase, 277/480V
2 each 75kVA, II -Phase, 277/480V
Howard Industries Inc.
$22,368.90
HEES Enterprises Inc. (ERMCO)
$
4,508.26
HEES Enterprises Inc. (ERMCO)
$
7,589.91
HEES Enterprises Inc. (ERMCO)
$
3,363.96
HEES Enterprises Inc. (ERMCO)
$
4,350.95
HEES Enterprises Inc. (ERMCO)
$
4,331.55
HEES Enterprises Inc. (ERMCO)
$
3,363.96
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award
the bid for the purchase of polemount transformers as shown above, in the amount of
$49,877.48.
Dated: September 7, 2011
hereby certify that Resolution No. 2011-139 was passed and adopted by the City
Council cf the City of Lodi in a regular meeting held September 7, 2011, by the following vote:
AYES: COUNCIL MEMBERS — Hansen, Katzakian, Mounce, Nakanishi, and
Mayor Johnson
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS— None
ABSTAIN: COUNCIL MEMBERS— NI�H
L
City Clerk
2011-139
EXHIBIT A - POLE MOUNTED TRANSFORMER BID EVALUATION - AUGUST 10, 2011
Transformer Bid Evaluation
Bid Opening: August 10, 2011
Polemount
Tax (factor):
1.078
Primary Winding: 12,000 Volt Line -to -Line
No Load Loss $/watt:
3.75
09/07/2011 Council Meeting
Load Loss $/watt:
1.25
Bid Item 1: 50kVA, 120/240 Volt, Single Phase Conventional Pole
Number of units:
15
51
800
No Lo
Load
Vendor Unit Extended
Price Loss
Loss
No Load
Load
Cost of
Life Cycle Delive Height Weight
Price $ Price $
w/tax $ watt(watts)Loss valu
Loss value
Losses $
Cost $ (weeks)inches pounds)
HEES Enterprises, Inc.
(ERMCO Transformers) 1,210.00 18,150.00
Howard Industries, Inc. 1,391.00 20,865.00
Howard Industries, Inc. 1,384.00 20,760.00
19,556.63 110
22,482.04 123
22,368.90 42
440
446
592
6,187.50
6,918.75
2,362.50
8,250.00
6,690.00
8,880.00
14,437.50
13,608.75
11,242.50
33,994.13 8-10
36,090.79 8-10
33,611.40 —8-10-35
34.9
35.1
574
567 Silicon
632 Amorphou
HD Supply Utilities
(CPS) 1,252.00 18,780.00
Pacific Utiliy Supply 1,358.00120,370.001-21,948.68
20,235.45 85
114
568
492
4,781.25
6,412.501
10,650.00
9,225.00
15,431.25
15,637.50
35,666.70 10
37,586.18 10
39
361
501
584
Bid Item 2: 37.5kVA, 120/240 Volt, Single Phase Conventional Pole
Number of units:
4
48jWeight
No Lok
Vendor Unit Extended
Price $ Price $
Price Loso Load
w/tax $ wass valu
Load
Loss value
Cost of
Losses $
Life Cycle Delive Height
Cost $ (weeks inches pounds)
HEES Enterprises, Inc.
(ERMCO Transformers) 1,046.00 4,184.00
Howard Industries, Inc. 1,237.00 4,948.00
Howard Industries, Inc. 1,316.00 5,264.00
HD Supply Utilities 1,048.00 4,192.00
Pacific Utiliy Supply 1,163.00 4,652.00
4,508.26 95
5,331.47 88
5,671.96 36
4,516.88 67
5,012.53 78
326
410
437
483
459
1,425.00
1,320.00
540.00
1,005.00
1,170.00
1,630.00
2,050.00
2,185.00
21415.00
2,295.00
3,055.00
3,370.00
2,725.00
3,420.00
3,465.00
7,563.26 8-10
8,701.47 8-10
8,396.96 8-10
7,936.88 10
8,477.53 10
32.9
35.1
35.1
38
38
456
459 Silicon
551 Amorphou
418
455
Bid Item 3: 50kVA, 277 Volt, Sin le Phase Conventional Pole
Number of units:
6
51
800
No Los
Load
Vendor
Unit
Extended
Price Loss
Loss
No Load
Load
Cost of
Life Cycle Delive Height Weight
Price $
Price $
w/tax $ watt (watts)Loss valu Loss value
Losses $
Cost $ (weeks inches pounds)
HEES Enterprises, Inc.
(ERMCO Transformers)
1,174.00
7,044.00
7,589.91 97
523
2,182.50
3,922.50
6,105.00
13,694.91
8-10 34.9 537
Howard Industries, Inc.
1,452.00
8,712.00
9,387.18 115
488
2,587.50
3,660.00
6,247.50
15,634.68
8-10 35.2 576 Silicon
Howard Industries, Inc.
1,449.00
8,694.00
9,367.79 40
602
900.00
4,515.00
5,415.00
14,782.79
8-10 35.2 625 Amorphou
HD Supply Utilities
1,212.00
7,272.00
7,835.58 101
547
2,272.50
41102.50
6,375.00
14,210.58
10 39 500
Pacific Utiliy Supply
1,328.00
7,968.00
8,585.52 106
541
2,385.00
4,057.50
6,442.50
15,028.02
10 38-591
Bid Item 4: 75kVA, 277 Volt, Single Phase Conventional Pole
Number of units:
2
51 1100
No Lo
Load
Vendor
Unit
Extended
Price Loss
Loss
No Load
Load
Cost of
Life Cycle Del Height Weight
Price $
Price $
w/tax $ watt (wafts) Loss valu
Loss value
Losses $
Cost $ (weeks inches p)unds)
HEES Enterprises, Inc.
(ERMCO Transformers)
1,561.00
3,122.00
3,363.96 145
697
1,087.50
1,742.50
2,830.00
6,193.96
8-10 42.9 718
Howard Industries, Inc.
2,508.00
5,016.00
5,404.74 160
585
1,200.00
1,462.50
2,662.50
8,067.24
8-10 44.8 856 Silicon
8-10 42.8 925 Amorphou
Howard Industries, Inc.
2,155.00
4,310.00
4,644.03 55
854
412.50
2,135.00
2,547.50
7,191.53
749
HD Supply Utilities
1,729.001
58.00
3,726.001 1211
711
907.501
1,777.50
2,685.00
6,411.00
101 44
46 807
Pacific Utili Supply
1,737.00
3,474.00
3,743.24 148
702
1,110.00
1,755.00
2,865.00
6,608.24
10
Bid Item 5: 100kVA, 277 Volt, Single Phase Conventional Pole
Number of units:
2
511 1200
No Lo
Load
Vendor
Unit
Extended
Price Loss
Loss
No Load
Load
Cost of
Life Cycle
Delive Height Weight
Price $
Price $
w/tax $ watt (watts)Loss valu
Loss value
Losses $
Cost $
(weeks inches pounds)
HEES Enterprises, Inc.
(ERMCO Transformers)
2,019.00
4,038.00
4,350.95 188
762
1,410.00
1,905.00
3,315.00
7,665.95
8-10 42.9 947
Howard Industries, Inc.
3,072.00
6,144.00
6,620.16 200
705
1,500.00
1,762.50
3,262.50
2,925.00
9,882.66
8,706.87
8-10 44.8 1024 Silicon
8-10 44.8 1134 Amorphou
Howard Industries, Inc.
2,683.00
3,033.00
5,366.00
6,066.00
5,781.87 68
6,536.12 194
966
795
510.00
1,455.00
2,415.00
1,987.50
3,442.50
9,978.62
16 45 1151
HD Supply Utilities
Pacific UtiliV Supply
2,411.001
4,822.001
5,195.711 1601 982
1,200.001
2,455.00
3,655.00
8,850.71 10
46
877
Bid Item 6: 37.5kVA, 277/480 Volt, Single Phase Conventional Pole
Number of units:
4
48
625
No Loa Load
Vendor
Unit
Extended
Price Loss Loss
No Load
Load
Cost of
Life Cycle Delive
Height Weight
Price $
Price $
w/tax $ watt (watts)Loss valu Loss value
Losses $
Cost $ (weeks inches pounds)
HEES Enterprises, Inc.
(ERMCO Transformers)
1,005.00
4,020.00
4,331.55 89 362
1,335.00
1,810.00
3,145.00
7,476.55 8-10
32.9
442
Howard Industries, Inc.
1,215.00
4,860.00
5,236.65 94 394
1,410.00
1,970.00
3,380.00
8,616.65 8-10
8-10
35.1
35.1
472 Silicon
543 Amorphou
Howard Industries, Inc.
1,251.00
5,004.00
5,391.81 35 446
525.00
2,230.00
2,755.00
8,146.81
37
400
HD Supply Utilities
1,013.00
4,052.00
4,366.03 64 492
960.00
2,460.00
3,420.00
7,786.03 10
439
Pacific Utili Supply
1,135.00
4,540.00
4,891.85 86 429
1,290.00
2,145.00
3,435.00
8,326.85 10
36
Bid Item 7: 75kVA, 277/480 Volt, Single Phase Conventional Pole
Number of units:
2
51
1200
No Lo Load
Vendor
Unit
Extended
Price Loss Loss
No Load
Load
Cost of
Life Cycle Delive
Height Weight
Price $
Price $
w/tax $ watt (watts) Loss valu
Loss value
Losses $
Cost $ (weeks) inches pounds)
HEES Enterprises, Inc.
(ERMCO Transformers)
1,561.00
3,122.00
3,363.96 145 697
1,087.50
1,742.50
2,830.00
6,193.96 8-10
42.9
718
Howard Industries, Inc.
2,508.00
5,016.00
5,404.74 160 585
2,400.00
2,925.00
5,325.00
10,729.74 8-10
9,739.03 8-10
44.8
42.8
856 Silicon
925 Amorphou
Howard Industries, Inc.
2,155.00
4,310.00
4,644.03 55 854
825.00
4,270.00
5,095.00
HD Supply Utilities
Pacific Utili Supply
No Offer
1,759.00
3,518.00
3,790.65 148 702
2,220.00
3,510.00
5,730.00
9,520.65 10
46
807
HEES Enterprises, Inc.
82,782.70
(ERMCO Transformers)
47,065.20
97,723.23
Howard Industries, Inc.
59,866.98
90,575.37
Howard Industries, Inc.
57,870.37
47,216.05 (6 Items only)
81,989.80 (6 Items only)
HD Supply Utilities
53,168.16
94,398.16
Pacific Utili Su I
Total Lowest Cost
49,877.48
Total Life Cycle Cost
82,399.98
BSU Account No.106.1496
Prepared by. Weldat Haile P.E.
Senior power Engineer