HomeMy WebLinkAboutAgenda Report - September 7, 2011 C-08AGENDA ITEM fe 049
CITY OF LODI
COUNCIL COMMUNICATION
AGENDA TITLE: Adopt Resolution Approving the Purchase of Padmount Transformers from HEES
Enterprises, Inc., of Astoria, OR and Howard Industries Inc., of Laurel, MS
($44,513.69)
MEETING DATE: September 7, 2011
PREPARED BY: Electric Utility Director
RECOMMENDED ACTION: Adopt a resolution approving the purchase of padmount
transformers from HEES Enterprises, Inc., of Astoria, OR and
Howard Industries Inc., of Laurel, MS ($44,513.69).
BACKGROUND INFORMATION: On April 6, 2011, the City Council authorized the advertisement of
bids to procure padmount transformers to maintain inventory for the
replacement of damaged/old transformers in the distribution system.
On August 10, 2011, bids were opened with six suppliers submitting proposals. Life -cycle costs (total
purchase price plus cost of operation based on estimated power loss during the projected life of the
transformer) were evaluated for the responsive bids as shown on the attached summary. HEES
Enterprises, Inc., of Astoria, OR, and Howard Industries Inc., of Laurel, MS submitted responsive bids
with the lowest life -cycle costs as shown below.
10 each 50kVA, 1 -Phase 240/120V HEES Enterprises, Inc. $18,608.43
5 each 100kVA, 1 -Phase, 240/120V Howard Industries, Inc. $15,041.90
2 each 112.5kVA, 3 -Phase, 480/277V Howard Industries, Inc. $10,863.36
FISCAL IMPACT: Purchase cost is $44,513.69. Life -cycle cost is $65,277.43
FUNDING: Included inFY2011/12 Budget Account No. 160.1496
Jordan Ayers
Deputy City Manager/Internal Service Director
PREPARED BY: Weldat Haile, Senior Power Engineer
EAKNVHAst
r
04 0100 6/' , Xz'
r
izobetM A. Kirkley
Electric Utility Director
APPROVED: r
Ko radt Bartlam, City Manager
RESOLUTION NO. 2011-138
A RESOLUTION OF THE LODI CITY COUNCIL
AWARDING THE BID FOR THE PURCHASE OF
PADMOUNT TRANSFORMERS .
WHEREAS, in answer to notice duly published in accordance with law and the
order of this City Council, sealed bids were received and publicly opened on August 10,
2011, at 11:00 a.m. for the purchase of polemount transformers for the Electric Utility
Department, described in the specifications therefore approved by the City Council on
April 6, 2011; and
WHEREAS, said bids have been compared as to life -cycle costs, checked, and
tabulated and a report thereof filed with the City Manager as shown on Exhibit A
attached; and
WHEREAS, the bids meeting the City's specifications with the lowest estimated
life -cycle costs are shown below:
10 each 50kVA, 1 -Phase 240/120V HEES Enterprises, Inc. $18,608.43
5 each 100kVA, I -Phase, 240/120V Howard Industries, Inc. $15,041.90
2 each 112.5kVA, 3 -Phase, 480/277V Howard Industries, Inc. $10,863.36
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the bid for the purchase of padmount transformers as shown above, in the
amount of $44,513.69.
Dated: September 7, 2011
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hereby certify that Resolution No. 2011-138 was passed and adopted by the
City Council of the City of Lodi in a regular meeting held September 7, 2011, by the
following vote:
AYES: COUNCIL MEMBERS —Hansen, Katzakian, Mounce, Nakanishi,
and Mayor Johnson
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
�Wl
City Clerk
2011-138
09-07-11 WH Padmount-Attach.xls
EXHIBIT A -PAD MOUNTED TRANSFORMER
13113 EVALUA I wry AgUSL 7U, LU"1"1
Transformer Bid Evaluation
Bid Opening: August 12, 2011
Padmount
Tax (factor):
1.0775
Primary Windings: Three -Phase, 12000 Volt, 60Hz, Delta Connected
No Load Loss $/watt:
3.75
Single -Phase, 12000 Grd.
e/6930 Volt, 60Hz
For 09/7/2011 Council Meeting
Load Loss $/watt:
1.25
Bid Item 1: 50 kVA, 240/120 Volt, Single Phase Pad
Number of units:
10
28
>1.5
Vendor
Unit
Extended
Price
No Load
Load
No Load
Load
Cost of
CycleDeliveryHeight
M28,645.93
Im edance
Price $
Price $
w/tax $
Loss (watts oss watt
Loss value
Loss value
Losses $
weeks
inches
%
Hees Enterprises Inc. Ermco Transformers)
1,727.00
17,270.00
18,608.43
106
485
3,975.00
6,062.50
10,037.50
8-10
281
32
1.600
2.600
Howard Industries Inc. Silicon Core
1,835.001
18,350.00
19,772.131
111
504
4,162.50
6,300.00
10,462.50
30,234.63
6-8
32
2.000
Howard Industries Inc. (Amorphous Core
1,926.00
19,260.00
20,752.651
1,612.50
6,937.50
8,550.00
29,302.65
6-8
CG Power System USA Inc.
No Offer
1,935.00
0.00
19,350.00
0.00
20,849.63
102
454
0.00
3,825.00
0.00
5,675.00
0.00
9,500.00
0.00
30,349.63
9-11
24
1.760
Pacific Utilities ABB, Inc.
HD Supply Utility
1,892.00
18,920.00
20,386.30
93
571
3,487.50
7,137.50
10,625.00
31 011.30
12
241
2.410
Bid Item 2: 100WA, 2401120 Volt, Single Phase Pad,
Number of units:
5
28
>1.8
Vendor
Unit
Extended
Price
No Load
Load
No Load
Load
Cost of
Life Cycle
Delivery
Height
Im edance
Price $
Price $
w/tax $
oss watts oss watt
Loss value
Loss value
Losses $
Cost $
weeks
inches
Hees Enterprises Inc. Ermco Transformers
2,440.00
12,200.00
13,145.50 185
863
3,468.75
5,393.75
8,862.50
22,008.00
8-10
6-8
28 1.900
32 2.500
Howard Industries Inc. Silicon Core).2,647.00
13,235.00
14,260.71
194
821
3,637.50
5,131.25
8,768.75
23,029.46
21,923.15
6-8
32 2.000
Howard Industries Inc. Am r hous Core
2,792.00
13,960.00
15,041.90 74
879
1,387.50
5,493.75
6,881.25
CG Power System USA Inc.
No Offer
0.00
0.00 0
13,630.38 147
0
924
0.00
2,756.25
0.00
5,775.00
0.00
8,531.25
0.00
22,161.63
9-11
24 1.680
Pacific Utilities ABB, Inc.
2,530.00
2,575.00
12,650.00
12,875.00
13,872.811 137
9981
2,568.751
6,237.501
8,806.251
22 679.06
121
301 2.300
HD Supply Utility
Bid Item 3: 112.5 kVA, 480/277 Volt, Three Phase Pad,
Number of units:
2
65 >1.8
Vendor
Unit
Extended
Price
No Load
Load
No Load
Load
Cost of
Life C cle
Delive
Hei ht
Im edance
Price $
Price $
w/tax $
oss watts oss watt
Loss value
Loss value
Losses $
Cost $
weeks
inches
Hees Enterprises, Inc. Ermco Transformers)
5,365.00
10,730.00
11,561.58 262
1046
1,965.00
2,615.00
4,580.00
4,987.50
16,141.58 8-10
15,624.58 6-8
49 4.000
45 2.300
Howard Industries Inc. Silicon Core
4,936.00
9,872.00
10,637.08 267
1194
2,002.50
757.50
2,985.00
3,037.50
3,795.00
14,658.36 6-8
49 2.5
Howard Industries Inc. Am r hous Core
5, 41.001
10,082.00
10,863.36 I101
98.791 302
1215
I1198
2,265.00
2,995.00
5,260.00
15,058.79 7-9
48 2.300
CG Power System USA Inc.
4,547.00
6,045.00
9,094.00
12,090.00
1
13,026.98 264
846
1,980.00
2,115.00
4,095.00
17,121.98 9-11
47.94 2.660
Pacific Utilities ABB, Inc.
6,540.00
13,080.00
14,093.70 278
1171
2,085.00
2,927.50
5,012.50
19,106.20 12
2.760
D Supply Utility
Total Price
Total LCC
c. Ermco Transformers
[He
43,315.50
66,795.50
68,88867
nc. Silicon
44,669.92
65,884.16
Inc. Amorphous
46,657.91
9,798.79
Less Bid Items 1 8
14,658.36
Less Bid Items 1 &
CG Power System USA Inc.
69,633.23
Pacific Utilities
47,506.98
72,796.56
HD Supply Utility
Total Lowest Cost
48,352.81
44,513.68
Total Lowest Lifecycle Cost
65,227.43
Prepared by: Weldat Haile P.E.
Senior Power Enginner
BSU Account No.
160.1496
09-07-11 WH Padmount-Attach.xls