HomeMy WebLinkAboutAgenda Report - September 7, 2011 C-06AGENDAITEMCo,,6
CITY OF LODI
COUNCIL COMMUNICATION
AGENDA TITLE: Adopt Resolution Standardizing GFI Genfare Fare Box, Authorizing City Manager
to Execute Purchase Order for Four Fare Boxes with GFI Genfare, of
Elk Grove Village, IL ($80,520)and Appropriating Funds ($4,800)
MEETING DATE: September 7, 2011
PREPARED BY: PublicWorks Director
RECOMMENDED ACTION: Adopt resolution standardizing GFI Genfare fare box, authorizing
City Managerto execute purchase order for four fare boxes with GFI
Genfare, of Elk Grove Village, IL, in the amount of $80,520, and
appropriating funds in the amount of $4,800.
BACKGROUND INFORMATION: In 2010, 15 automated GFI Genfare fare boxes were purchased and
installed on the transit buses using American Recovery and
ReinvestmentAct (ARRA) funds. Fare revenue increased by
approximately $1,000 during the first month of operation with the new fare boxes. The automated fare
boxes validate coins, bills and transfers, providing the drivers with a mechanism to verify funds.
City staff is requesting City Council approve standardization of the fare collection equipment and parts
and waive the formal bidding process per Lodi Municipal Code Section 3.20.070, Bidding, for the
following reasons:
1) Magnetic Encoding — Tickets, passes and transfers are encrypted with a magnetic strip using a
proprietary encoding format designed and engineered by GFI Genfare to maximize security and
minimize fraud. GFI Genfare is the only authorized manufacturer providing the specific encoding for
the City's fare box collection equipment to ensure system compatibility and security.
2) Regortina - The encryption formatting contains reporting data used for reporting the fare type and
usage to the Electronic Reporting System, designed and provided by GFI Genfare.
3) Service - City mechanics have received training required to perform the preventive maintenance,
trouble shooting, and equipment repairs for the GFI Genfare equipment.
4) Snare Parts — Inventory costs will be reduced by only maintaining an inventory of GFI Genfare
equipment.
The fare collection equipment will be purchased with remaining ARRA grant funds and Proposition IB
Public Transportation Modernization, Improvement, and Service EnhancementAccount (PTMISEA) funds
received in 2010. GFI Genfare provided a proposal for equipment based on the City's previous purchase
prices in March 2010 and a recent contract bid for the City of Porterville. The purchase includes
electronic fare boxes, cashboxes, card stock and spare parts. Total project costs are estimated to be
$85,000, including the cost of installation of equipment by City staff and contingencies. Appropriations of
$80,200 are included in the FY 2011/12 budget and an additional appropriation of $4,800 is requested for
a total of $85,000.
APPROVED:
Konradt Bartlam, City Manager
K:\WP\TRANSIT\ccautofarestandardization.doc 812512011
Adopt Resolution Standardizing GFI Genfare Fare Box, Authorizing City Managerto Execute Purchase
Orderfor Four Fare Boxes with GFI Genfare, of Elk Grove Village, IL ($80,520) and Appropriating Funds
($4,800)
September 7, 2011
Page 2
FISCAL IMPACT:
FUNDING AVAILABLE:
Purchase of the transit fare collection equipment will provide accountability
of passenger revenues.
Budgeted FY 2011/12:
Proposition 1 B (PTMISEA) (1252)
ARRA (125190)
Rea uestedA ro riation:
Proposition 113 (P MISEA)
ARRA
Transportation DevelopmentAct (TDA)
Jordan Ayers
Deputy City Manager/Internal Services Director
'j6j at6,4 1'1"
F. Wally S�(ndelin
PublicWorks Director
Prepared by Paula J. Fernandez, Transportation Manager/Senior Traffic Engineer
FWS/PJF/pmf
cc: Fleet Services Supervisor
Brenda Kuykendall, MV General Manager
Transportation Manager
$60,000
$20,200
$80,200
$658
$556
$3,586
$4,800
K:\WP\TRANSIT\ccautofarestandardization.doc 8/25/2011
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BUS. UNIT #
Internal Services Dept. - Budget Division
ACCOUNT TITLE
AMOUNT
3. FROM: Rebecca Areida-yadav
15. DATE:
12521
08/25/2011
4. DEPARTMENT/DIVISION: PublicWorks
$
658.00
SOURCE OF
sse provide a description of the project, the total cost of the project, as well as justification for the
uested adjustment. If you need more space, use an additional sheet and attach to this form.
rchase of Transitfare collection equipment
If Council has authorized the appropriation adjustment, complete the following:
Meeting Date: 12/15/2010 , Res No: 201021 Attach copy of resolution to this form.
Department Head Signature:
Deputy City Manager/Internal Services Manager Date
Submit completed form to the Budget Divisionwith any required documentation.
Final approval will be provided in electronic copy format.
+x v
FUND #
BUS. UNIT #
ACCOUNT #
ACCOUNT TITLE
AMOUNT
A.
1252
12521
5502
1B PTMISEA
$
658.00
SOURCE OF
1250
12501
_Prop
5715
Federal Stimulus - ARRA
$
556.00
FINANCING
1250
12501
5493
TDA
$
3,586.00
B.
1252
125291
7700
Fare Boxes
$
658.00
USE OF
1251
125190
7700
ARRA Fare Boxes
$
556.00
FINANCING
1251
125190
7700
Fare Boxes
$
3 5W..QW
sse provide a description of the project, the total cost of the project, as well as justification for the
uested adjustment. If you need more space, use an additional sheet and attach to this form.
rchase of Transitfare collection equipment
If Council has authorized the appropriation adjustment, complete the following:
Meeting Date: 12/15/2010 , Res No: 201021 Attach copy of resolution to this form.
Department Head Signature:
Deputy City Manager/Internal Services Manager Date
Submit completed form to the Budget Divisionwith any required documentation.
Final approval will be provided in electronic copy format.
RESOLUTION NO. 2011-136
A RESOLUTION OF THE LODI CITY COUNCIL
STANDARDIZING GFI GENFARE FARE COLLECTION
EQUIPMENT AND PARTS, APPROVING PURCHASE OF
FOUR FARE BOXES AND RELATED EQUIPMENT,
AUTHORIZING CITY MANAGER TO EXECUTE PURCHASE
ORDER, AND FURTHER APPROPRIATING FUNDS
WHEREAS, staff is requesting City Council approve standardization of fare collection
equipment and parts and waive the formal bidding process per Lodi Municipal Code Section
3.20.070, Bidding, as GFI Genfare is the only authorized manufacturer providing specific
encoding for the City's fare box collection equipment to ensure system compatibility and
security; the encryption formatting contains reporting data used for reporting the fare type and
usage to the Electronic Reporting System, designed and provided by GFI Genfare; City
mechanics have received training required to perform preventive maintenance, trouble shooting
and equipment repairs for GFI Genfare equipment; and inventory costs will be reduced by only
maintaining an inventory of GFI Genfare equipment; and
WHEREAS, staff recommends the purchase of four fare boxes and related equipment
from GFI Genfare, of Elk Grove Village, IL, and the appropriation of additionalfunds to coverthe
purchase.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby approve
the standardization of GFI Genfare transit fare collection equipment and parts; and
BE IT FURTHER RESOLVED that the City Council does hereby approve the purchase
of four fare boxes and related equipment from GFI Genfare, of Elk Grove Village, IL, in the
amount of $80,520; and
BE IT FURTHER RESOLVED that the City Council does hereby authorize the
City Manager to execute the purchase order; and
BE IT FURTHER RESOLVED that additional funds in the amount of $4,800 be
appropriated for this purchase from Proposition 1B Public Transportation Modernization,
Improvement, and Service EnhancementAccount funds, American Recovery and Reinvestment
Acts funds, and Transportation Development Act funds.
Dated: September 7, 2011
------------------------------------------------------------------------
------------------------------------------------------------------------
hereby certify that Resolution No. 2011-136 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held September 7, 2011, by the following vote:
AYES: COUNCIL MEMBERS — Hansen, Katzakian, Mounce, Nakanishi, and
Mayor Johnson
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS —None
ABSTAIN: COUNCIL MEMBERS — None
&OHL
City Clerk
2011-136
CITY COUNCIL
BOB JOHNSON, Mayor
JOANNE L. MOUNCE,
Mayor Pro Tempore
LARRY D. HANSEN
PHIL KATZAKIAN
ALAN NAKANISHI
CITY OF LODI
PUBLIC WORKS DEPARTMENT
CITY HALL, 221 WEST PINE STREET
P.O. BOX 3006
LODI, CALIFORNIA 95241-1910
(209)333-6706
FAX (209)333-6710
EMAIL pwdept@lodi.gov
http:\\www. I o d i. g ov
September 1, 2011
MV Public Transportation, Inc.
Brenda Kuykendall, General Manager
24 S. Sacramento Street
Lodi, CA 95240
KO'NRADT BARTLAM
City Manager
RANDIJOHL
City Clerk
D. STEVEN SCHWABAUER
City Attorney
F. WALLY SANDELIN
Public Works Director
SUBJECT: Adopt Resolution Standardizing GFI Genfare Fare Box, Authorizing
City Manager to Execute Purchase Order for Four Fare Boxes with
GFI Genfare, of Elk Grove Village, IL ($80,520) and Appropriating Funds
($4,800)
Enclosed is a copy of background information on an item on the City Council agenda of
Wednesday, September 7, 2011. The meeting will be held at 7 p.m. in the
City Council Chamber, Carnegie Forum, 305 West Pine Street.
This item is on the consent calendar and is usually not discussed unless a
Council Member requests discussion. The public is given an opportunity to address
items on the consent calendar at the appropriate time.
If you wish to write to the City Council, please address your letter to City Council,
City of Lodi, P. O. Box 3006, Lodi, California, 95241-1910. Be sure to allow time for the
mail. Or, you may hand-deliverthe letterto City Hall, 221 West Pine Street.
If you wish to address the Council at the Council Meeting, be sure to fill out a speaker's
card (available at the Carnegie Forum immediately prior to the start of the meeting) and
give it to the City Clerk. If you have any questions about communicating with the
Council, please contact Randi Johl, City Clerk, at 333-6702.
If you have any questions about the item itself, please call Paula Fernandez,
Transportation Manager/Senior Traffic Engineer, at 333-6800, extension 2667.
T • laJ��C'��O
F. Wally Sandelin
f Public Works Director
FWS/pmf
Enclosure
cc: City Clerk
NCCAUTOFARESTAN DARD IZATION. DOC