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CITY OF LODI COUNCIL COMMUNICATION
AGENDA TITLE: Reorganization of Finance Department
MEETING RATE: September 2, 1992
PREPARED BY: Finance Director
RECOMMEPIDED ACTION: The positions of Assistant Finance Director, one
position of Accountant II, and Revenue and Collection
Technician be eliminated and that two nev positions
be created - Accounting Manager and Revenue Manager.
Both positions will be Mid -Management positions and salary ranges for the
Accounting Manager be 5t above the Accountant II range and the Revenue Manager
be equal to the Accountant I range.
BACKGROUND INFORMATION: The Assistant Finance Director position is now
vacant. The Finance Director recommends that this
position be eliminated and that those duties be
distributed between the Accounting Manager and the
Revenue Manager, as well as the remaining Accountant 11, a Sr. Account Clerk,
and Account Clerk and the Department Secretary.
The Accounting Manager will be the number two position in the Finance
Department and in addition to acting as the Finance Director in his absence
will be responsible, in addition to the present duties of an Accountant If, for
assisting departments in preparing their annual budgets, coordinating the City
audit, developing financial recommendations and advising the Finnce Director on
department personnel policies and actions.
The duties of Revenue Manager will be assigned supervisory responsibility of
the Utility Billing Section. Utility billing is fundamentally a revenue and
collection operation which should be consolidated with the revenue/collection
operations.
The Revenue Manager should also be assigned additional duties as Deputy
Treasurer to ensure internal. control over the City's investments and to allow
signature authority to disburse and transfer City funds as required.
ARM 4%
THOMAS A PETERSON MCyCNW pow
`1 City Manager
CC -1
Reorganization of Finance Department
September 2, 1992
Page Two
In addition to the present duties as Revenue and Collection Technician,
supervisor of the City's cashier operation, the investment of approximately
$20,000,000 of City funds, tax collection for transit occupancy tax and
business license tax, developing City's revenue projections and banking
relations of the City with two local banks, the Revenue Manager will assume the
following new responsibilities:
supervision of the utility billing operation
Deputy City Treasurer
project manager for developing and monitoring business license tax
rates
calculation of arbitrage for bond counsel and federal tax reporting
preparation of investment amortization and interest rates
This recommendation will save the City approximately $50,000 per year.
Formal job specifications will be presented to the Council on September 2.
FUNDING: This will result in salary savings of approximately $50,00 per year.
Respectfully submitted,
Dixon Flynn
Finance Director
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CCCOM589/TXTA.07A
RESOLUTION NO. 92-157
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A RESOLUTION OF TSH LODI CITY COUNCIL
APPROVING THE REORGANIZATION OF THE CITY'S FINANCE DEPARTMENT
AND AUTHORIZING COMPENSATION ADJUSTKaMS
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WHEREAS, the Lodi City Council has directed staff to reduce
operating costs and to improve the efficiency of City services: and
WMMZAS, the City Manager has recommended the reorganization of
the Finance Department to reduce the City's operating costs by
abolishing the position of the Assistant Finance Director at an annual
gross savings to the City of $60,000 per year in personnel
compensation; and
muzuAs, the City Manager has recommended that the duties of the
Assistant Finance Director be distributed to the Accountant II and the
Revenue/Collection Technician; and
MHZRZAS, the City Manager has recommended that these position
classifications be re -titled Accounting Manager and Revenue Manager and
that the incumbents be assigned these duties effective August 31, 1992;
and
MgZRgAS, THE City Manager has recommended that other positions in
the Finance Department be reviewed by the Personnel Department for
possible reclassification and compensation adjustment;
NW, TZCWORE, 9Z IT RESOLVED, the City Council authorizes the
reorganization of the Finance Department as recommended.
Dated: September 2, 1992
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I hereby certify that Resolution No. 92-157 was passed and
adopted by the Lodi City Council in a regular meeting held September 2,
1992 by the following vote:
Ayes. Council Members - Hinchman, Pennino, Sieglock, Snider
and Pinkerton (Mayor)
Noes= Council Members - None
Absent: Council Members - None-(( �, ��n
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Alice M. Reimche ,
City Clerk —tL f
92-157
RES92157/TXTA.02J
CITY OF LODI September 2, 1992
ACCOUNTING MANAGER
DEFINITION:
Under general direction, the Accounting plant+ger perfurms highly responsible and
professional work in planning, organizing, directing, and reviewing prografns and activities
related to the management of the City's accounting and financial reporting systems.
Responsible for management of the City's interim and annual financial reporting needs,
internal and external audits, budget de\ elopment process, cost accounting programs,
accounting operations, and other related duties.
SUPERVISION RECEIVED ANI) EXERCISED;
Receives general direction fmn the Director of Finance. Exercises supervision over
professional, technical and cleric;d start' as assigned.
EXAMPLES OF DUTIES:
Duties may include, but are not I i nn i ted to, the following:
Administers the Finance Department's accounting program.
Coordinates internal and external audit programs and activities.
Manages cost accounting programs including the preparation of cost allocation plans,
preparation of cost of service studies, and design and implementation of fee programs.
Reviews claims vouchers and designs accounting procedures that comply with current
accounting practices, legal mandates, and special grant funding.
Directs the preparatiun of interim and annual financial reports in accordance with generally
accepted accounting yrinciples.
Prepares analytical, accounting, and management reports as required.
Prepares and implements policies, procedures, and systems for efficient and effective
accounting and financial reporting operations.
Reviews internal financial reports fur discrepancies or budgetary problems and takes
appropriate action.
h'l:vdNt'l:-: LV
CITY OF LODI
Accounting h4anager
EXAMPLES OF DUTIES (Cont.?
Page 2of3
Directs, trains, and evaluate Finance Departntent staff regarding the City's financial
accounting and reporting policies, procedures, and capabilities.
Assists with and performs a variety of personnel actions including selection, training,
promotion, performance evaluations, disciplinary measures, and dismissals.
Plans, assigns, directs, and reviews the work of lxrsunnel.
Assists in the preparation of Elie City's Budget.
Provides assistance to departments in developing respective budgets.
Assists in the preparation and implementation of the Finance Department's budget.
Assists in the development and implementation of 'oats, objectives, policies, and priorities
for the Finance Department.
Acts as Director of Finance in his/her absence.
Performs related dutiesas required,
MINIMUM QUALIFICATION�;
Knowledy,e of:
Principles and prucedures ofguvernment accounting and budgeting;
Accounting and financial reporting policies, principles, and standards;
Methods of preparing and implementing of cost allocation plans;
Budgetary systems and procedures:
Financial planning practices.
Principles and practices ofanalysis, problem solving. arid decision-tilaking.
Principles and practices ul' supe rvis'u't , muni"g , and performance evaluation.
Automated financial systems.
Ability to:
Plan, organize, and supervise the activities of the accounting tinnctiuns of the Finance
Department.
Establish and maintain financial and amounting Systems.,
FAVANc E.Air
CITY OF LODI
Accounting Manager
Abilitv to: cont'd)
Page 3 of 3
Supervise, train and evaluate subordinates;
Prepare clear, concise and complete: Itnanclal documents, reports, and correspondence;
Cottttt;ttnieate ctearly and concisely;
Use automated information systems, including personal computer word-processing and
spreadsheet applications;
Compile, interpret, and analyze financial data;
Perform complex technical accounting procedures;
Establish priorities:
Develop administrative procedures and operations and evaluate their efficiency and
effectiveness, and make recommendations.
Establish and maintain effective working relationships with those contacted during the course
of work.
Make effective public presentations to City Council ,incl tnanagement staff.
Any combination equivalent to experience and education that would likely provide the
required knowledgeand abilities would be qualifying. A typical combination k
Bachelor of Arts degree in accounting, finance, business administration, economics, public
administration, or related field.
Three years of increasingly responsible professional work experience in financial
management operations, one year ul' which shall have been in a lead or a supervisory
capacity.
In addition, increasingly responsible experience in accounting which would have provided the
knowledge and skills outlined abovemay be substituted for the college education at the
discretion of the appointing authority,
67N. -WO -'.:I t
CITY OF LODI
REVENUE- MANAGER
DEFINITION:
September 2. 1992
Under general direction, the Revenue Manager performs highly responsible and professional
work in planning, organizing, directing, ind reviewing programs and activities related to the
management of revenue sources. Responsible for management of the City's investment
portfolio, debt financing activities. banking services, revenue collection and forecasting,
customer service activities, and other related duties.
Receives general direction from the Finance Director. Exercises supervision over technical
and clerical staff as assigned.
EXAMPLES OF DUTIES;
Duties may include, but are not limited to, the following:
Manages the City's investment portfolio, including the development and implementation of
investment policies, strategies, procedures, and reporting practices.
Establishes effective banking service relationships with the City's operating banks and the
general banking community.
Manages the City's collection and debt service activities including the scheduling of debt
payments, maintenance of outstanding debt obligations, reporting as required to various
regulatory agencies, and administration of trustee and paying agent contracts.
Prepares revenue forecasts and n►uniturs the performance of key revenue sources such as
sales taxes, business taxes, transient occupancy taxes, and various service charges and
development impact fees.
Administers the Finance Department's customer services programs.
Interprets, directs and evaluates the City's tax and fee collection operations.
FIN'tNt *E-1,31
CITY OF LODI
Revenue Mara-er Page 2 of 3
EXAMPLES OF DUTIES (Cont.
Prepares analytical, accounting:,and inanagement reports as required.
Directs, trains, and evaluates Finance Department staff regarding the City's revenue and
collection policies, prmedures and practices.
Prepares and implements policies and procedures for revenue management operations.
Assists in the preparation of the City's Budget.
Perforins related duties as required.
MINIMUM QUALIFICATIONS:
Knowledee of:
Principles and procedures of governnnent accounting and budgeting;
Accounting and financial reporting policies, principles, and standards;
Investment nnanagennent practices;
Revenue forecasting methods;
Debt managennent principles.
Principfes and practices of supervision, training, and performance evaluatiun.
Automated financial systems.
t
Plan, organize, anti supervise the activities of the revenue and collection fimctionsof the
Finance Department.
Establish and maintain financial systems;
Supervise, train and evaluate subordinates;
Prepare clear, concise and complete Financial dcxuments, reports, and correspondence;
Communicate clearly and concisely;
Perform under stressful conditions.
Make effective public presentations to City Council and nnanagennent staff.
e
CITY OF LODE
Revenue Manager
Ability to: c nt'd
Page 3 of 3
Establish and maintain effective working relationships those contacted in the course of
work;
Use automated information systems, including personal comixiter word-processing and
spreadsheet applications:
Perform complex and technical financial procedures-,
Establish priorities;
Develop administr•,ttive prmtedures and operations ane} evaluate their efficiency and
effectiveness, and make recommendations;
Compile, interpret, and analyze financial data.
Any combination equivalent to experience and education that would likely provide the
required knowledgeand abilities would be qualifying. A typical combination is:
Bachelor of Arts degrees in accounting. finance, business administration, economics, public
administration, or relatexl field.
Experience:
Three years of increasingly responsible professional work experience in accounting, revenue
management, or investment operations, one year of which shall have been in a lead or
supervisory capacity.
In addition, increasingly responsible experience in revenue and collection which would have
provided the knowledge and skills outlined above may be substituted for the college
education at the discretion of the appointing authority.
CITY OF LODI September 2, 1992
ACCOUN'T'ING MANAGER
DEFINITION:
Under general direction, the Accounting Ivi:►nager performs highly responsible and
professional work in planning, organizing, directing, and reviewing programs and activities
related to the management of the City's accounting and financial reporting systems.
Responsible for management of the City's interim and annual financial reporting needs,
internal and external audits, budget development process, cost accounting programs,
accounting operations, and other related duties.
SUPERVISION RECEIVED AND [ XE'RCiSED:
Receives general direction froin the Director of Finance. Exercises supervision over
professional, technical and clerical start' as assigned.
EXAMPLES OF DUTIES:
Duties may include, but are not limited to, the following:
Administers the Finance Departinent's accounting prograin.
Coordinates internal and external audit progran►s and activities.
Manages cost accounting p ro g ra n i s i rt c h i d i n g the preparation of cost allocation plans,
preparation of cost of service studies, and design and implementation of fee programs.
Reviews claims vouchers and designs accounting procedures that comply with current
accounting practices, legal mandates, and special grant funding.
Directs the preparation of interinn and annual financial reports in accordance with generally
accepted accounting principles.
Prepares analytical, accounting, and nianagein nt reports as required.
Prepares and implen►ents policies, proQedt)res, and systems for efficient and effective
accountingand financial reporting operations.
Reviews internal financial reports 1'or discrelr►ncies or budgetary problems and takes
appropriate action.
CITY OF LORI
Accounting Manager
EXAMPLES OF DUTIES tCont.}
Page 2 cf 3
Directs, trains, and evaluates Finance Department staff regarding the City's financial
accounting and reporting policies, procedures, and capabilities.
Assists with and performs It variety of personnel actions including selection, training,
promotion, performance evaluations, disciplinary measures, and dismissals.
Plans, assigns, directs, and reviews the work of personnel.
Assists in the preparation of the City's Budget.
Provides assistance to departments in developing respective budgets.
Assists in the preparation and implementation of the Finance Deparirnent's budget.
Assists in the development and implementation of goals, objectives, policies, and priorities
for the Finance Department.
Acts as Director ofFinance in his/her absence.
Performs related duties as required.
MINIMUM QUALIFICATIONS:
Knowledge of:
Principles and procedures of government accounting ant! budgeting;
Accounting and financial reporting policies, principles, and standards;
Methods cf preparing and implementing of cwt allocation plans;
Budgetary systems and procedures;
Financial planning practices.
Principles and practices of analysis, problem solving, and deeis:on-making.
Principles and practices of supervision, training, and perforntanct -valuation.
Automated financial systems.
Plan, organize, and supervise the activities of the accounting functions of the Finance
Department.
Establish and maintain financial. and accounting systems;
FINAN(W-AM
CITY OF LODI
Accounting Manager
Ability to: (cont'd)
Page 3 of 3
Supervise, train and evaluate subordinates;
Prepare clear, concise and co►npictc twancial doctia nts, reports, and correspondence;
Commonicate clearly and concisely;
Use automated inturniation systenis, including personal cwnputer word-processing and
spreadsheet applications;
Compile, interpret, and analyze financial data;
Perform complex technical accounting procedures;
Establish priorities;
Develop administrative procedures raid operations and evaluate their efficiency and
effectiveness, and make recommendations.
Establish and maintain effectiveworking relationships with those contacted during the course
of work.
Make effective public presentations to City Council and management staff.
EDUCATION AND EXPERIENCE
Any combination equivalent to experience and education that would likely provide the
required knowledge and abilities would be qualifying. A typic.) combination is:
Education:
&achelor of Arts degree in accounting, linance, business adininistration, economics, public
administration, or related field.
Three years of increasingly responsible professional work experience in financial
management operations, one year of which shall have been in a lead or a supervisory
capacity.
In addition, increasingly responsible exp erienc, in accuttnting which would have provided the
knowledge and skills outlined above may be substituted for the: coNege education at the
discretion of the appointing at-thority.
CITY OF LODI
REVENUE MANAGER
DEFINITION:
L _A
September 2, 1992
Under general direction, the Itevem►e Manager performs highly responsible and professional
work in planning, organizing, directing, and reviewing programs and activities related to the
managetpent of revenue sources. Responsible for management of the City's investment
portfolio, debt financing activities, banking services, revenue collection and forecasting,
customer service activities. and oilier related duties.
SUPERVISION RECEIVED AND EXERCISED:
Receives general direction from the Finance Direcaor. Exercises supervision over technical
and clerical staff as assigned.
EXAMPLES OF DU'T'IES:
Duties may include, but are not limited to, the following:
Manages the City's investment portfolio, including the development and implvinentation of
investment policies, strategies, procedures, and reporting practices.
Establishes effectivebainking service relationships with the; City's operating banks and the
general banking community.
Manages the City's collection and debt service activities including the scheduling of debt
payments, ►maintenance of outstanding debt obligations, reporting as required to various
regulatory agencies, and administration of trustee and paying agent contracts.
Prepares revenue forecasts and monitors the performance of key revenue sources such as
sales taxes, business taxes, transient occupancy taxes, and various service charges and
development impact fees.
Administers the Finance Department's customer services programs.
Interprets, directs and evaluates the CI(Y s tax and fee collection operations.
HIV iNc r: -10f
CITY OF LODI
Revenue Mwiuer Page 2 of 3
EXAMPLES OF DUTIES (Cont.)
Prepares analytical, accounting, and rnanageinent reports as required.
Directs, trains, and evaluates Finance Delmi-tmc:nt staff regarding the City's revenue and
collection policies, procedure's and practices.
Prepares and implements policies and procedures for revenue management operations.
Assists in the preparation of the City's Budget.
Perforins related duties as required.
MINIMUM QUALIFICATIONS:
Principles and procedures of guvernment ,recounting and budgeting;
Accounting and financial reporting policies, principles, and standards;
Investment management practices;
Revenue forecasting methods;
Debt management principles.
Principles and practices ul' supervisiun, training, and performance evaluation.
Automated financial systems.
Abilitv to:
Plan, organize, and supervise the activities of the revenue and collection functions of the
Finance Department.
Establish and maintain tinancial systems;
Stiaper0m, train and evaluate subordinates;
Prepare clear, concise and complete tinattcial documents, reports, and correspondence;
Communicate clearly and concisely;
Perform under stressful condiIions.
Make effective public presentations to City Council and management staff.
FINANCE: 01
CITY OF LODE
Revenue Manager
Ability to: (cont'd)
Page 3 of 3
Establish and maintain effective working relationships with those contacted in the course cE
work;
Use automated information systems. including personal computer word-processing and
spreadsheet applications;
Perform complex acid technical financial procedures;
Establish priorities;
Develop administrative procedures and oln:ratiuns arzd evaluate their efficiency and
effectiveness, and make recommendatiuns;
Compile, interpret, and analyze financial dma.
EDUCATION AND EXPERIENCE;
Any combination equivalent to experience and education that would likely provide the
required knowledge and abilities would be gt►alit'ying• A typical combination is:
Education:
Bachelor of Arts degree in accounting,, finance, business administration, economics, public
administration, or related Iield.
Experience,,
Three years of increasingly responsible professional wcrk experience in accounting, revenue
management, or investment operations, one year of which shall have been in a lead or
supervisory capacity.
In addition, increasingly responsible experience in revenue and collection which would have
provided the knowledge and skills ou t I i ned above ma.; be substituted for the college
education at the discretion of the appointing authunly.
1-71VANCE ILW