HomeMy WebLinkAboutAgenda Report - September 1, 2010 D-07AGENDA ITEM , 0
CITY OF LODI
COUNCIL COMMUNICATION
im
AGENDA TITLE: Adopt Resolution Authorizing the City Managerto Enterinto a Professional Services
Agreement for Preliminary Engineering of Westside Substation with Auriga Corporation of
Milpitas, CA ($147,110) (EUD)
MEETING DATE: September 1, 2010
PREPARED BY: Electric Utility Director
RECOMMENDED ACTION: Adopt a resolution authorizing the City Managerto enter into a professional
services agreement for preliminary engineering of Westside Substation
with Auriga Corporation of Milpitas, CA in an amount not to exceed
$147,110.
BACKGROUND INFORMATION: On October 21,2009, the City Council approved the request for proposal
and authorized the advertisementfor bids to perform the preliminary
engineering work on the Westside Substation.
The Electric Utility Department advertised bid documents on May 18, 2010. Six consulting engineering firms asked
for the bid document. On July 14, 2010, staff received bid proposals with the following results:
SANTEC Consulting Services Inc. of Sacramento, CA
$124,000.00*
R.W. Beck, Inc. of Seattle, WA
$247,990.00
Electric Power System, Inc. of Fresno, CA
No Bid Cost*
Pike Electric, Inc. of San Ramon, CA
$87,500.00*
IECCorporation of Folsom, CA
$138,124.00*
Auriga Corporation of Milpitas, CA
$147,110.00
*Note: Proposals were not responsivewith omissions of required materials.
Staff reviewed all six received proposals and found that only the proposals of RW Beck, Inc. (RW Beck) and Auriga
Corporation (Auriga) complied with the requirementsof the Westside Substation Preliminary Engineering Request
for Proposal. RW Becks proposal is approximately 42 percent over the budget, and Auriga's proposal is
approximately 19 percent below the $175,000 budget for this preliminary engineering project. Auriga is experienced
in performing various engineering designs and studies of high voltage substation, transmission and distribution
systems. Auriga also has assembled and organized a well-qualified and experienced projectteam that will be
dedicated to this project. EUD has previously utilized Auriga's services, expertise and skills in evaluating the 60 kV
Power Line Projectto the west.
The projectcost for this Westside Substation Preliminary Engineering Projectwill be recovered from developers
underthe City's Transmission and Substation System impactfee program as provided by Lodi Electric's Rules and
Regulations Resolution No. 2007-22.
FISCAL IMPACT: Not to exceed $147,110 and will be recovered through the City's Transmission and
Substation System impactfee as per Resolution No. 2007-22.
Konradf Bartlam, Interim Citv Manager
Adopt Resolution Authorizing the City Manager to Enter Into a Professional Services Agreement for Preliminary Engineering of
Westside Substation with Auriga Corporation of Milpitas, CA ($147,110) (EUD)
September 1,2010
Page 2 of 2
FUNDING: Included in the EUD FY 2010/11 BudgetAccount No. 161677.
J o Cd A Ayers
Deputy City Manager/Internal Services Director
4Erabe6thk Kirkley
Electric Utility Director
Prepared By: Demy Bucaneg, Jr., P.E., Assistant Electric Utility Director
Weldat Haile, P.E., Senior Power Engineer
EAK/DB/Ist
AGREEMENT FOR PROFESSIONAL SERVICES
ARTICLE 1
PARTIES AND PURPOSE
Section 1.1 Parties
THIS AGREEMENT is entered into on , 2010, by and between the
CITY OF LODI, a municipal corporation (hereinafter "CITY"), and Auriga Corporation
(hereinafter "CONSULTANT).
Section 1.2 Purpose
CITY selected the CONSULTANT to provide the services required in accordance
with attached Scope of Services, Attachment A, attached and incorporated by this
reference.
CITY wishes to enter into an agreement with CONSULTANT for Preliminary
Engineering for the New Westside Substation (hereinafter "Project") as set forth in the
Scope of Services attached here as Attachment A. CONSULTANT acknowledges that it
is qualified to provide such services to CITY.
ARTICLE 2
SCOPE OF SERVICES
Section 2.1 Scope of Services
CONSULTANT, for the benefit and at the direction of CITY, shall perform the
Scope of Services as set forth in Attachment A.
Section 2.2 Time For Commencement and Completion of Work
CONSULTANT shall commence work pursuant to this Agreement, upon receipt
of a written notice to proceed from CITY and shall perform all services diligently and
complete work under this Agreement based on a mutually agreed upon timeline or as
otherwise designated in the Scope of Services.
CONSULTANT shall submit to CITY such reports, diagrams, drawings and other
work products as may be designated in the Scope of Services.
CONSULTANT shall not be responsible for delays caused by the failure of CITY
staff to provide required data or review documents within the appropriate time frames.
The review time by CITY and any other agencies involved in the project shall not be
counted against CONSULTANT's contract performance period. Also, any delays due to
weather, vandalism, acts of God, etc., shall not be counted. CONSULTANT shall remain
CA:072010 1
in contact with reviewing agencies and make all efforts to review and return all
comments.
Section 2.3 Meetings
CONSULTANT shall attend meetings as may be set forth in the Scope of
Services.
Section 2.4 Staffing
CONSULTANT acknowledges that CITY has relied on CONSULTANT's
capabilities and on the qualifications of CONSULTANT's principals and staff as identified
in its proposal to CITY. The Scope of Services shall be performed by CONSULTANT,
unless agreed to otherwise by CITY in writing. CITY shall be notified by CONSULTANT
of any change of Project Manager and CITY is granted the right of approval of all
original, additional and replacement personnel at CITY's sole discretion and shall be
notified by CONSULTANT of any changes of CONSULTANT's project staff prior to any
change.
CONSULTANT represents it is prepared to and can perform all services within
the Scope of Services (Attachment A) and is prepared to and can perform all services
specified therein. CONSULTANT represents that it has, or will have at the time this
Agreement is executed, all licenses, permits, qualifications, insurance and approvals of
whatsoever nature are legally required for CONSULTANT to practice its profession, and
that CONSULTANT shall, at its own cost and expense, keep in effect during the life of
this Agreement all such licenses, permits, qualifications, insurance and approvals, and
shall indemnify, defend and hold harmless CITY against any costs associated with such
licenses, permits, qualifications, insurance and approvals which may be imposed against
CITY under this Agreement.
Section 2.5 Subcontracts
Unless prior written approval of CITY is obtained, CONSULTANT shall not enter
into any subcontract with any other party for purposes of providing any work or services
covered by this Agreement.
ARTICLE 3
1
Section 3.1 Compensation
CONSULTANT's compensation for all work under this Agreement shall conform
to the provisions of the Fee Proposal, attached hereto as Attachment B and incorporated
by this reference.
CA:07.2010 2
CONSULTANT shall not undertake any work beyond the scope of this
Agreement unless such additional work is approved in advance and in writing by CITY.
Section 3.2 Method of Payment
CONSULTANT shall submit invoices for completed work on a monthly basis, or
as otherwise agreed, providing, without limitation, details as to amount of hours,
individual performing said work, hourly rate, and indicating to what aspect of the Scope
of Services said work is attributable. CONSULTANT's compensation for all work under
this Agreement shall not exceed the amount of the Fee Proposal.
Section 3.3 Costs
The Fee Proposal shall include all reimbursable costs required for the
performance of the Scope of Services. Payment of additional reimbursable costs
considered to be over and above those inherent in the original Scope of Services shall
be approved in advanced and in writing, by CITY.
Section 3.4 Auditing
CITY reserves the right to periodically audit all charges made by CONSULTANT
to CITY for services under this Agreement. Upon request, CONSULTANT agrees to
furnish CITY, or a designated representative, with necessary information and assistance
needed to conduct such an audit.
CONSULTANT agrees that CITY or its delegate will have the right to review,
obtain and copy all records pertaining to performance of this Agreement.
CONSULTANT agrees to provide CITY or its delegate with any relevant information
requested and shall permit CITY or its delegate access to its premises, upon reasonable
notice, during normal business hours for the purpose of interviewing employees and
inspecting and copying such books, records, accounts, and other material that may be
relevant to a matter under investigation for the purpose of determining compliance with
this requirement. CONSULTANT further agrees to maintain such records for a period of
three (3) years after final payment under this Agreement.
ARTICLE 4
MISCELLANEOUS PROVISIONS
n 4.1 Nondiscrimination
In performing services under this Agreement, CONSULTANT shall not
discriminate in the employment of its employees or in the engagement of any sub
CA;07.2010 3
consultant on the basis of race, color, religion, sex, sexual orientation, marital status,
national origin, ancestry, age, or any other criteria prohibited by law.
Section 4.2 ADA Compliance
In performing services under this Agreement, CONSULTANT shall comply with
the Americans with Disabilities Act (ADA) of 1990, and all amendments thereto, as well
as all applicable regulations and guidelines issued pursuant to the ADA.
Section 4.3 Indemnification and Responsibility for Damage
CONSULTANT to the fullest extent permitted by law, shall indemnify and hold
harmless CITY, its elected and appointed officials, directors, officers, employees and
volunteers from and against any claims, damages, losses, and expenses (including
reasonable attorney's fees), arising out of performance of the services to be performed
under this Agreement, provided that any such claim, damage, loss, or expense is
caused by the negligent acts, errors or omissions of CONSULTANT, any subcontractor
employed directly by CONSULTANT, anyone directly or indirectly employed by any of
them, or anyone for whose acts they may be liable, except those injuries or damages
arising out of the active negligence of the City of Lodi or its officers or agents.
Section 4.4 No Personal Liability
Neitherthe City Council, nor any other officer or authorized assistant or agent or
City employee shall be personally responsible for any liability arising under this
Agreement.
Section 4.5 Responsibility of CITY
CITY shall not be held responsible for the care or protection of any material or
parts of the work described in the Scope of Services prior to final acceptance by CITY,
except as expressly provided herein.
Section 4.6 Insurance Requirements for CONSULTANT
CONSULTANT shall take out and maintain during the life of this Agreement,
insurance coverage as set forth in Attachment C attached hereto and incorporated by
this reference.
Section 4.7 Successors and Assigns
CITY and CONSULTANT each bind themselves, their partners, successors,
assigns, and legal representatives to this Agreement without the written consent of the
others. CONSULTANT shall not assign or transfer any interest in this Agreement
without the prior written consent of CITY. Consent to any such transfer shall be at the
sole discretion of CITY
CA:07.2010 4
Section 4.8 Notices
Any notice required to be given by the terms of this Agreement shall be in writing
signed by an authorized representative of the sender and shall be deemed to have been
given when the same is personally served or upon receipt by express or overnight
delivery, postage prepaid, or three (3) days from the time of mailing if sent by first class
or certified mail, postage prepaid, addressed to the respective parties as follows:
To CITY: City of Lodi
221 West Pine Street
P.O. Box 3006
Lodi, CA 95241-1910
To CONSULTANT: Auriga Corporation
Attn: Parkash Daryani
890 Hillview Court, Suite 130
Milpitas, CA 95035
Section 4.09 Cooperation of CITY
CITY shall cooperate fully and in a timely manner in providing relevant
information it has at its disposal relevant to the Scope of Services.
Section 4.10 CONSULTANT is Not an Emplovee of CITY
CONSULTANT agrees that in undertaking the duties to be performed under this
Agreement, it shall act as an independent contractor for and on behalf of CITY and not
an employee of CITY. CITY shall not direct the work and means for accomplishment of
the services and work to be performed hereunder. CITY, however, retains the right to
requirethat work performed by CONSULTANT meet specific standards without regard to
the manner and means of accom pi ish ment thereof.
Section 4.11 Termination
CITY may terminate this Agreement, with or without cause, by giving
CONSULTANT at least ten (10) days written notice. Where phases are anticipated
within the Scope of Services, at which an intermediate decision is required concerning
whether to proceed further, CITY may terminate at the conclusion of any such phase.
Upon termination, CONSULTANT shall be entitled to payment as set forth in the
attached Attachment B to the extent that the work has been performed. Upon
termination, CONSULTANT shall immediately suspend all work on the Project and
deliver any documents or work in progress to CITY. However, CITY shall assume no
liability for costs, expenses or lost profits resulting from services not completed or for
CA:07.2010 5
contracts entered into by CONSULTANT with third parties in reliance upon this
Agreement.
Section 4.12 Confidentiality
CONSULTANT agrees to maintain confidentiality of all work and work products
produced under this Agreement, except to the extent otherwise required by law or
permitted in writing by CITY. CITY agrees to maintain confidentiality of any documents
owned by CONSULTANT and clearly marked by CONSULTANT as "Confidential" or
"Proprietary", except to the extent otherwise required by law or permitted in writing by
CONSULTANT. CONSULTANT acknowledges that CITY is subject to the California
Public Records Act.
Section 4.13 Applicable Law, Jurisdiction. Severabilitv, and Attornev's Fees
This Agreement shall be governed by the laws of the State of California.
Jurisdiction of litigation arising from this Agreement shall be venued with the San
Joaquin County Superior Court. If any part of this Agreement is found to conflict with
applicable laws, such part shall be inoperative, null, and void insofar as it is in conflict
with said laws, but the remainder of this Agreement shall be in force and effect. In the
event any dispute between the parties arises under or regarding this Agreement, the
prevailing party in any litigation of the dispute shall be entitled to reasonable attorney's
fees from the party who does not prevail as determined by the San Joaquin County
Superior Court.
Section 4.14 City Business License Reauirement
CONSULTANT acknowledges that Lodi Municipal Code Section 3.01.020
requires CONSULTANT to have a city business license and CONSULTANT agrees to
secure such license and pay the appropriate fees prior to performing any work
hereunder.
Section 4.15 Captions
The captions of the sections and subsections of this Agreement are for
convenience only and shall not be deemed to be relevant in resolving any question or
interpretation or intent hereunder.
Section 4.16 Intenration and Modification
This Agreement represents the entire understanding of CITY and CONSULTANT
as to those matters contained herein. No prior oral or written understanding shall be of
any force or effect with respect to those matters covered hereunder. This Agreement
may not be modified or altered except in writing, signed by both parties.
CA:07.2010 6
Section 4.17 Contract Terms Prevail
All exhibits and this Agreement are intended to be construed as a single
document. Should any inconsistency occur between the specific terms of this
Agreement and the attached exhibits, the terms of this Agreement shall prevail.
Section 4.18 Ownership of Documents
All documents, photographs, reports, analyses, audits, computer media, or other
material documents or data, and working papers, whether or not in final form, which
have been obtained or prepared under this Agreement, shall be deemed the property of
CITY. Upon CITY's request, CONSULTANT shall allow CITY to inspect all such
documents during CONSULTANT's regular business hours. Upon termination or
completion of services under this Agreement, all information collected, work product and
documents shall be delivered by CONSULTANT to CITY within ten (10) calendar days.
CITY agrees to indemnify, defend and hold CONSULTANT harmless from any
liability resulting from CITY's use of such documents for any purpose other than the
purpose for which they were intended.
Section 4.19 Authority
The undersigned hereby represent and warrant that they are authorized by the
parties to execute this Agreement.
IN WITNESS WHEREOF, CITY and CONSULTANT have executed this
Agreement as of the date first above written.
ATTEST:
By
RANDIJOHL
CITY CLERK
APPROVED AS TO FORM:
D. STEPHEN SCHWABAUER, City Attorney
CITY OF LODI, a municipal corporation
QI
By By:
Janice D. Magdich
Deputy City Attorney ' Its:
CA:07.2010 7
KONRADT BARTLAM
INTERIM CITY MANAGER
Attachments:
Attachment A — Scope of Services
Attachment B — Fee Proposal
Attachment C — Insurance Requirements
CA:07.2010
ATTACHMENT A
SCOPE OF WORK
The complete build -out of the Westside Substation facility is described in the `PROJECT
DESCRIPTION' Section above. It shall be noted that the substation yard will be constructed
two feet (2 ftp below existing grade. The scope of work for this RFP for Preliminary Engineering
Services of Westside Substation is itemized below and is shown on the following Figure and
Exhibits:
Exhibits
Exhibit 1— Project Site
Exhibit 2 — Substation Layout
Exhibit — Substation Isometric View
Exhibit —One -Line Drawing
Figure
Figure 1 — Soil Resistivity Testing Layout
1. Soil ResistivityTest and Geotechnical Study
a. Soil Resistivity Test — Soil resistivity data will be used for substation
ground grid design and ground potential rise study. Conduct soil
resistivity measurements in five (5) areas of the substation project site.
Two (2) along the lengths, two (2) along the widths, and one (1)
diagonally through the center as shown in Figure 1: Soil Resistivity
Testing Layout. Resistivity test shall be done using the Wenner Four
Point method and shall be in accordance with ASTM G57-06, IEEE
Standards 442, 142, 81 and 80. Perform calculations and build a soil
resistivity profile of the project site in tabular and graphical format.
b. Geotechnical Study — The geotechnical report will be the reference for
project design, grading, foundations, seismic design, perimeter block
wall fence, underground utilities, excavations, pavements, construction
and other geotechnical aspects of the project. Services shall include the
following:
i. Compile and review available geotechnical and geologic data
pertinent to the project vicinity;
ii. Conduct field exploration and investigation that consist of drilling
borings within the area of the proposed development to explore
subsurface conditions at the project site;
iii. Perform laboratory testing of samples obtained during the field
investigation to evaluate relevant physical and engineering
parameters of the subsurface soils; and,
iv. Analyze data to develop geotechnical conclusions and
recommendations.
2. Preliminary Ground Grid Design as per IEEE Standard 80
a. The switchyard area of the substation will be covered with approximately
4 inches of crushed rocks and other areas will be covered with asphalt.
ATTACHMENT A
A paved driveway will be constructed around the switchyard area to
access power equipment. Three major factors that influence substation
grounding system design are: Soil Resistivity, Fault Clearing Time and
Ground Fault Current. This task shall include the following:
L Conduct line -to -ground short circuit calculation separately with -
the PG&E Lockeford Substation (East Power Source), the 230kV
NCPA Substation (West Power Source), and the combination of
both power sources;
ii. Prepare three-dimensional ground grid design;
iii. Calculate relevant ground grid factors (Reflection, Decrement,
Surface Layer Derating, etc.), Ground System Resistance, step,
touch and absolute potentials inside and outside ground grid;
and,
iv. Prepare three-dimensional potential plots (step, touch &
absolute), color -coded contour plots, conductor segments and
graphical display of over -limit voltages.
b. Ground grid design, calculation and plots shall be in accordance with
IEEE 80 & 665, and the Finite Element Method; and,
c. Prepare a comprehensive list of materials and cost estimate.
3. Ground Potential Rise Study
a. Calculate and analyze the ground potential rise (GPR) applying results,
design and data from Items 1.a. and 2 above;
b. Determine the zone of influence of the calculated GPR; and,
c. Prepare three-dimensional potential plots, color -coded contour plots and
graphical display of over -limit voltages.
4. Preparation of Preliminary Substation Layout, Design Criteria and
Cost/Benefit Analysis
a. Evaluatevarious substation layouts like: Double -Bus
i. Double -Bus, Double -Breaker for the 60kV, Main & Transfer Bus
for the 12kV, outdoor -low profile configuration;
ii. Ring Bus for the 60kV, Main & Transfer Bus for the 12kV,
outdoor -low profile configuration;
iii. Radial Bus for the 60kV, Radial Bus for the 12kV, outdoor -low
profile configuration;
iv. Outdoor for the 60kV low profile, Indoor Switchgear for the 12kV
configuration;
v. Application of Gas -Insulated System (GIS) for the substation;
vi. Ring Bus for 60kV, Radial Bus for 12kV, outdoor -low profile
configuration; and,
vii. Any combination of the above configurations.
ATTACHMENT A
b. Prepare design criteria and cost/benefit analysis of the first two (2)
alternatives of the recommended substation layout; and,
c. Prepare a comprehensive bill of materials, project task list & schedule,
and cost estimate.
5. Engineering& Design cf Perimeter Block Wall Fence and Landscape
a. The substation facility will be constructed two feet (2 ft) below existing
grade. A block wall fence and landscape will be built around the
perimeter of the facility. Perimeter fencing shall be ten feet (10 ft) high
from the existing grade. Plans and specifications will be used to
advertise for bids and construction. Services for this task shall include
the following:
i. Engineer, design and prepare complete plans, drawings and
specifications for the construction of perimeter blockwall fence;
ii. Design and specify a 20 -foot wide sliding gate in the south wall
that is electrically -operated with key operator pedestal mounted
inside and outside, loop detection to prevent gate from closing on
a vehicle, and gate shall be solid;
iii. Design a recessed area on block wall south side for station
name;
iv. Design and specify a 42 -inch wide personnel gate in the south
wall;
v. Specify graffiti coating on the exterior of the perimeter block wall;
vi. Design and specify a 20 -foot wide manual swinging gate in the
south wall for access to the Public Works Well 28 area; and,
vii. Design and specify a 10 -foot high wire mesh (chain link) fence
with slats to separate Well 28 area from the electric utility area.
b. Design and specify complete landscaping around the substation facility
with automatic irrigation system in accordance with the requirements of
City of Lodi; and,
c. Prepare a comprehensive bill of materials, project task list & schedule,
and cost estimate separately for the block wall and landscaping.
All tasks as identified in this scope of work shall be completed within six (6) months
from the date of issuance of Notice to Proceed.
or ` CITY OF LODI
ELECTRIC UTILITY DEPARTMENT
EXHIBIT 1
PROJECT SITE
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"`- CITY OF LODI Af FROVE[ TITLE: EXHIBIT 3
ELECTRIC UTILITY DEPARTMENT SLUE NTS
s -lo -lo os RT WE3TSIDE SUBSTATION ISOMETRI6
�..c neelr.,cn ne.,.., r"crvrn ec mmT SnEET 1 al 1
of CITY OF LODI EXHIBIT 4
ELECTRIC UTILITY DEPARTMENT ONE LINE D IAG RAM
60kV 60kV 60kV 60kV 60kV
WHITE SLOUGH WHITE SLOUGH INDUSTRIAL-WESTSIDE HENNINGWESTSIDE M.LANE-WESTSIDE
WESTSIDE LINEfl WESTSIDE LINEA LINE LINE LINE
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WESTSIDE SUBSTATION
2800 WEST KETTLEMAN LANE
NOTE:
* ALL BANK TRANSFORMERS ARE
18.75/25/31.25 MVA.
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OF FIGURE I
CITY OF LODI SOIL RESISTIVITY TESTING
ELECTRIC UTILITY DEPARTMENT LAYOUT
KETTLEMAN LN / HWY 12
WESTSIDE SUBSTATION BOUNDARY
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FEE PROPOSAL ATTACHMENT B
Task Description Amount : Labor Sub-: Other Totals
totals € Direct Costs
Task 0 — Project Kick-off $ 8,625: $
8,625; $ 1,500: $ 10,125
Resistivity Test Geotechnical StudY
Task #,1 Soil and ................... .......... .............................................. ............................i...........................
Site Reconnaissance, Boring Mark out: Mobilization and Permitting $ 4;200 ...... 625:
.....................
Task #I a Soil Resistivit...Test...................................................................................$..........9: 00' ......................
..X............................................................
...........1.500€ ....................
Task # 1 b Geotechnical Study
......................................................................................................................................................... .............................:........
Field Exploration
$
....................................................................$...........4..,2...0..0...1. .................................1,500. .........
Laboratory Testi°g.. ...................... $ ...........5..00..:V;
.................................................................$............I2,425.
Report(0
.. ...
........500;
..EneineerinS .................................................I........ .$...........:..:9 .................
.. .... .. ... ;.......
Task # I Total. : $
...
2.;,835 $ 4,6251; $ 28' 460
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Task # 3 Ground'Potentia Rise Study
Task # 3a Calculate GPR $ 71575 $ 350r
- ....
... - ......n.................. .._ L -. )
$V.1,680
4 _ 4
$ 100
Task #3b Detemtine Zone of Influence
,
Task:# 3c prepare 3 D Potential Plots and over limit voltages $ 21760 q $ 100h
Task#3_Total $
12015. $ 550€ $ l 565
Task # 4 Preparation of Preliminary Substation Layout, Design
Criteria and CostIBenefit Analysis....................................................................................................................................................
.
..................................... .....................................
Task # 4a Evaluate various substation laxouts $ 251600:
500:
............................................................................................................... . . .
Task.# 4b Prepare Design Criteria and Cost/Benefit Analysis s 121500; , .$ 250:
................... ........ . . ......I... . . .$„ „„
Task # 4c Prepare Bill of Materials, Project Task List and Schedule and € $ 9,500:
: $ 400:
Cost Estimates ` ..............................................................................'
.................................................................................................................... �... ...;....... .. . ..;
Task # 4 Total: : $ 47,600: $ 1,150' $ 48,750
T k#-5J9I";'_I_I1sig�otT"
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' - f•.1�1-`?x" # �� �l� _.
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�' ; 4" Y _ 1 � -moi ���qq� �.. � .f
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'to Tasks 0 - 5':
$ 147;110
Total Project Cost: $147,110
Team Member & Position
Hourly Rate
Parkash Da ani Principal -in -Charge
$175,00
Krishna Shah P.E., Project Manager
150.00
Ashish Sen u ta, P.E. Principal Electrical Engineer
150.00
Dilip Shah Substation Transformer Specialist
135.00
Athar Taha E.I.T. Project Engineer
115.00
Bansi Tikku P.E. OA/OC
150.00
Peter Connolly P.E. G.E. Geotcchnial Engineer
150.00
Dustin Rath. P.E. Proiect Geologist
140.00
Steve Pechin, P.E. Civil Engineer Task Leader
152.00
Joshua Elson, P.E. Civil Engineer
126.00
.Tustin Ware L.A. Landscape Architect
150.00
ATTACHMENT C
INSURANCE REQUIREMENTS
5-409 Responsibility for Damage The City of Lodi, its elected and appointed
boards, commissions, officers, agents and employees shall not accept responsibility for
any loss or damages that occur during the scope of work to the work or any part thereof;
or for any material or equipment used in performing the work; or for injury or damage to
any person or persons, either work personnel or the public; for damage to adjoining
property arising from or related to Contractor's negligence or willful misconduct during
the progress of the work or any time before final acceptance. The Contractor shall
indemnify and save harmless the City of Lodi, its elected and appointed boards,
commissions, officers, agents and employees from any suits, claims or actions brought
by any person or persons for or on account of any injuries or damages sustained or
arising out of Contractor's negligent acts, errors or omissions in the performance of the
work or in consequence thereof. The City of Lodi may retain as much of the money due
the Contractor as shall be considered necessary in City's sole judgment until disposition
has been made of such suits or claims for damages as aforesaid.
5-413 Insurance Reauirements for Contractor The Contractor shall provide proof
of insurance to be maintained during the life of this contract as listed under General
Liability and Automobile Liability coverage listed below. These insurance policies shall
protect the Contractor and any subcontractor performing work covered by this contract
from claims for damages for personal injury, including accidental death, as well as from
claims for property damages, which may arise from Contractor's operations under this
contract, whether such operations be by Contractor or by any subcontractor or by
anyone directly or indirectly employed by either of them, and the amount of such
insurance shall be as follows:
COMMERCIAL GENERAL LIABILITY
LIABILITY
Per Occurrence
$3,000,000 Property Damage
Personal & Adv Injury
$6,000,000 General Aggregate
2. COMPREHENSIVE AUTOMOBILE
$1,000,000 Combined Single Limits
NOTE: Contractor agrees and stipulates that any insurance coverage provided to the
City of Lodi shall providefor a claims period following termination of coverage which is at
least consistent with the claims period or statutes of limitations found in the California
Tort Claims Act (California Government Code Sections 810 et seq.).
A copy of the certificate of insurance with the following endorsements shall be furnished
to the City of Lodi:
(a) Additional Named Insured Endorsementwith Primary Wording
Such insurance as is afforded by this policy shall also apply to the City of Lodi, its
elected and appointed Boards, Commissions, Officers, Agents, Employees, and
Volunteers as additional named insured, insofar as work performed by the insured
underwritten contract with the City of Lodi.
(This endorsement shall be on a form furnished to the City of Lodi and shall be
includedwith Contractor's policies.)
ATTACHMENT C
Wording: Such insurance as is afforded by the endorsement for the Additional
Insureds shall apply as primary insurance. Any other insurance maintained by the
City of Lodi or its Officers Agents, Employees, and Volunteers shall be excess only
and not contributing with the insurance afforded by this endorsement.
(c) Severability of Interest Clause
The term "insured" is used severally and not collectively, but the inclusion herein of
more than one insured shall not operate to increase the limit of the company's
liability.
(d) Notice of Cancellation or Change in Coveraae Endorsement
This policy may not be canceled nor the coverage reduced by the company without
30 days' priorwritten notice of such cancellation or reduction in coverage to the City
Attorney, City of Lodi, P.O. Box 3006, Lodi, CA 95241.
(e) Contractor agrees and stipulates that any insurance coverage provided to the City
of Lodi shall provide for a claims period following termination of coverage which is
at least consistent with the claims period or statutes of limitations found in the
California Tort Claims Act (California Government Code Section 810 et seq.).
"Claims made" coverage requiring the insureds to give notice of any potential
liability during a time period shorter than that found in the Tort Claims Act shall be
unacceptable.
5-414 Workers' Compensation Insurance The Contractor shall provide proof of
and maintain during the life of this contract, Worker's Compensation Insurance for all
Contractor's employees employed at the site of the project and, if any work is
Subcontracted, Contractor shall require the subcontractor similarly to provide Worker's
Compensation Insurance for all of the latter's employees unless such employees are
covered by the protection afforded by the Contractor. In case any class of employees
engaged in hazardous work under this contract at the site of the project is not protected
under the Worker's Compensation Statute, the Contractor shall provide and shall cause
each subcontractor to provide insurance for the protection of said employees. This
policy may not be canceled nor the coverage reduced by the company without 30 days'
prior written notice of such cancellation or reduction in coverage to the City Attorney,
City of Lodi, P.O. Box 3006, Lodi, CA 95241.
RESOLUTION NO. 2010-153
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING
THE CITY MANAGER TO ENTER INTO A PROFESSIONAL
SERVICES AGREEMENT FOR PRELIMINARY ENGINEERING
OF WESTSIDE SUBSTATION
WHEREAS, in answer to notice duly published in accordance with law and the order of
this City Council, sealed bids were received and publicly opened on July 14, 2010, at 11:00 a.m.
for the preliminary engineering on Westside Substation as described in the request for
proposals therefore approved by the City Council on October 21, 2010; and
WHEREAS, said bids have been compared, checked, and tabulated and a report thereof
filed with the City Manager as follows:
Pike Electric, Inc., of San Ramon, CA
$ 87,500.00*
SANTEC Consulting Services Inc., of Sacramento, CA
$124,000.00*
IEC Corporation, of Folsom, CA
$138,124.00*
Auriga Corporation, of Milpitas, CA
$147,110.00
R.W. Beck, Inc., of Seattle, WA
$247,990.00
Electric Power System, Inc., of Fresno, CA
No Bid Cost*
*Note: Proposalswere not responsive with omissions of required materials.
WHEREAS, staff found that only the proposals of RW Beck, Inc. (RW Beck) and Auriga
Corporation (Auriga) are fully compliant with the requirements of the Westside Substation
Preliminary Engineering Requestfor Proposal; and
WHEREAS, the cost proposal of RW Beck is 42% over the budget and Auriga is 19%
below the $175,000 budget for this Project.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the City Manager to enter into a Professional Services Agreement for preliminary
engineering of Westside Substation with Auriga Corporation at a cost not to exceed $147,110.
Dated: September 1, 2010
---------------------
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hereby certify that Resolution No. 2010-153 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held September 1, 2010, by the following vote:
AYES: COUNCIL MEMBERS — Hansen, Hitchcock, Johnson, Mounce, and
Mayor Katzakian
NOES: COUNCIL MEMBERS —None
ABSENT: COUNCIL MEMBERS — None
ABSTAI N: COUNCIL MEMBERS — None
OHL
City Clerk
2010-153