HomeMy WebLinkAboutAgenda Report - September 1, 2010 D-05>V %5
AGENDA ITEM 1(a
CITY OF LODI
COUNCIL COMMUNICATION
M
AGENDA TITLE: Adopt Resolution Authorizing the Purchase of Hewlett Packard (HP) Mass Storage
Device from Entisys Solutions, Inc. of Concord, CA, and Appropriating Funds
($35,000)
MEETING DATE: September 1,2010
PREPARED BY: Electric Utility Director
RECOMMENDED ACTION: Adopt a resolution authorizing the purchase of Hewlett Packard
(HP) Mass Storage Device from Entisys, of Concord, CA, and
appropriating funds in the amount of $35,000.
BACKGROUND INFORMATION: As part of the City's electric and water meter installation program
currently underway, new computer hardware and software will be
needed to accommodate automated meter reads from a fixed
network. Part of the required equipment is mass data storage.
Information Systems Division (ISD) has researched various brands and models and recommends the
purchase of two HP StorageArea Network (SAN) devices that are certified by HP as meeting the
required performance specifications, and are compatible with the City's server equipment.
HP indicates a new model of the device is twice the price of the one it replaced. HP further informed staff
that a limited number, perhaps as few as four, of the earlier models are still available at half the price of
the new model if purchased from its designated reseller, Entisys. Staff sees no compelling reason to
purchase the new model and recommends buying the older model at half the price. HP confirms the
older model meets or exceeds the performance requirements for the fixed network.
Lodi Municipal Code 3.20.070, Option 5, allows the dispensing of bids when a purchase is in the best
interest of the City. Time is of the essence in this purchase as there are only four units remaining at half
the price of the new model, saving the City approximately $30,000. Staff recommends the purchase of
two HP P4500 3.6TB SAS Storage Rmkt Systems at $15,283 each, plus one year support and related
taxes and shipping costs.
APPROVED: cv _� -----
KonradfBartlam, Interim City Manager
Adopt Resolution Authorizing the Purchase of Hewlett Packard (HP) Mass Storage Devicefrom Entisys
Solutions, Inc. of Concord, CA, and Appropriating Funds ($35,000) (EUD)
September 1,2010
Page 2 of 2
FISCAL IMPACT: Purchasing at this time will realize a 50 percent cost savings over the cost of a
comparative new model.
FUNDING: Included in FY 2010/11 Capital Budget as follows:
EUD Capital Account No. 161000.1820 - $17,500
Water Capital Account No. 1811201- $17,500
Jordan Ayers
Deputy City Manager/Internal Services Director
r
c
EIit,abdMWC Iirkley (/
Electric Utility Directofi
F. Wally Sardelin
PublicWorks Director
Prepared by: Steve Mann, Information Systems Manager
Date: 07/12/2010 Quote #: CofL-P4500 2x 3.6TB SAS -07122010
Entisys Solutions, Inc.
Doug Kirsten
Jaro Simek City of Lodi
1855 Gateway Blvd, Suite 730
Concord, CA 94520 Ship to:
dougk0entisys.com TBD
0aros0entisys.com
Description
2 AT005AR HP P4500 3.6TB SAS Storage Rmkt System $15,283.00 $30,566.00
Includes:
15K SAS or D16 SATA HDDs
2GB RAM
Redundant hot swap power supplies
512 MB battery backed cache
Support for RAID 5, 6, 10
Dual port 1Gbit NIC
Integrated DVD/CD-Rom
1 year 9x5 software phone support &software
updates
- 1 year hardware maintenance on-site, next business
day
OPTIONAL ITEMS:
HA110A1 HP 1y Support Plus 24 SVC (support uplift to 24x7, 4 h $550.05 $1,100.10
Hardware Total: $30,566.00
Software Total:
$0.00
HP Support Total:
$1,100.10
Installation Total:
$0.00
Sub Total:
$31,666.10
Shipping & Handling (Estimate):
$129.14
Tax (estimate):
TBD
Grand Total:
$31,795.24
Price and availability subject to change.
RESOLUTION NO. 2010-151
A RESOLUTION OF THE LODI CITY COUNCIL
AUTHORIZING THE PURCHASE OF TWO HEWLETT
PACKARD MASS STORAGE DEVICES FROM ENTISYS
SOLUTIONS, INC.
WHEREAS, new computer hardware and software will be needed to accommodate
automated meter reads from a fixed network as part of the City's electric and water meter
installation program currently underway; and
WHEREAS, part of the needed equipment is for mass data storage; and
WHEREAS, the manufacturer (Hewlett Packard) has indicated that a new model of the
device is now available, but is twice the price of the one it replaced; and
WHEREAS, staff does not see a compelling reason to purchase the new model and
recommends buying the older model at half the price; and
WHEREAS, Lodi Municipal Code 3.20.070, Option 5, allows the dispensing of bids
when City Council determines it is the best method of purchase, and staff recommends the
purchase of two Hewlett Packard P4500 3.6TB SAS Storage Rmkt Systems at $15,283 each,
plus one year support and related taxes and shipping costs.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
approve the purchase of two Hewlett Packard P450 Storage Rmkt Systems from Entisys
Solutions, Inc., of Concord, California, in an amount not to exceed $35,000 including tax and
shipping.
Date: September 1, 2010
hereby certify that Resolution No. 2010-151 was passed and adopted by the Lodi City
Council in a regular meeting held September 1 2010, by the following vote:
AYES: COUNCIL MEMBERS— Hansen, Hitchcock, Johnson, Mounce, and
Mayor Katzakian
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS— None
HL
City Clerk
2010-151