HomeMy WebLinkAboutAgenda Report - September 1, 2010 D-04AGENDA ITEM b4A
CITY OF LODI
,. COUNCIL COMMUNICATION
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AGENDA TITLE: Adopt Resolution Authorizing Procurementof Two Padmounted Liquid Insulated Vacuum
Switchgearwith Fault Interruptersfrom Trayer Engineering Corporation of San Francisco,
California ($72,000) (EUD)
MEETING DATE: September 1,2010
PREPARED BY: Electric Utility Director
RECOMMENDED ACTION: Adopt a resolution authorizing procurementof two padmounted, liquid
insulated, vacuum switchgearwith fault interrupters from Trayer
Engineering Corporation of San Francisco, California in an amount not to
exceed $72,000.
BACKGROUND INFORMATION: The Reynolds Ranch Development Project requiresthe installation of two
padmounted, liquid -insulated, vacuum switchgear with fault interruptersfor
the Costco site. Switchgear is not an inventory item and is purchased on
an as -needed basis. The equipmentallows the utilityto complete the line extension in Reynolds Ranch
Development Project for Costco construction.
On May 5, 2010, the City Council awarded the procurement of three padmounted switchgear to Trayer Engineering
Corporation for the DeBenedetti Park Project Phase 1 with one as a spare. The proposal by Trayer complied with
the technical specifications and was the only bid received.
The Electric Utility Department (EUD) has been using Trayer padmounted switchgear in the City's electrical
distribution system for more than 10 years. According to EUD's construction division, the equipment has proven
easy and safe to operate with minimum maintenance. Staff considers Trayer's July 2010 price quotes reasonable
and within the estimated budget. Lodi Municipal Code §3.20.070 authorizes dispensing with bids for purchases of
supplies, services, or equipment when certain criteria are met. Cost savings are realized when EU D's inventory can
be kept to a minimum by utilizing one manufacturerfor switchgear.
Due to the long -lead time of this equipment, staff recommends City Council approval of a resolution to award the
procurement of two padmounted, liquid—insulated, vacuum switchgear with fault interruptersto Trayer in an amount
not to exceed $72,000 including tax and shipping.
FISCAL IMPACT: Procurement cost will be recovered from future developmentthrough the City's Full Cost
Recovery Rule in accordance with Resolution No. 2006-234, resulting in no net cost to
EUD.
FUNDING: Included in FYA10/11 Budget Account No. 161652.
Jordan Ayers
Deputy City Manager/Internal Services Director
i et A. irkiey
Electric Utility Director
PREPARED BY: Demy Bucaneg,Jr., P.E.,Assistant Electric Utility Director
APPROVED:
Konradt Bartlam interim City Planager
RESOLUTION NO. 2010-150
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING
THE PURCHASE OF TWO PADMOUNTED LIQUID INSULATED
VACUUM SWITCHGEAR WITH FAULT INTERRUPTERS FROM
TRAYER ENGINEERING CORPORATION
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WHEREAS, the Reynolds Ranch Development Project requires the installation of two
padmounted, liquid -insulated, vacuum switchgearwith fault interruptersfor the Costco site; and
WHEREAS, on May 5, 2010, the City Council awarded the procurement of three
padmounted switchgear to Trayer Engineering Corporation (Trayer) for the DeBenedetti Park
Project Phase (with one as a spare; and
WHEREAS, the proposal by Trayer was compliant with the technical specifications
without exception and the only bid received; and
WHEREAS, Lodi Municipal Code §3.20.070 authorizes dispensing with bids for
purchases of supplies, services, or equipmentwhen it is in the best interest of the City to do so;
and
WHEREAS, procurement cost will be recovered through the City's Full Cost Recovery
Rule in accordance with Resolution No. 2006-234, resulting in no cost to EUD; and
WHEREAS, staff recommends that the two padmounted, liquid -insulated, vacuum
switchgear with fault interrupters be purchased sole source from Trayer Engineering
Corporation, of San Francisco, California, which is the same company that successfully bid for
switchgear for the DeBenedetti Park Project.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby approve
the purchase of two padmounted, liquid -insulated, vacuum switchgear with fault interrupters for
the Reynolds Ranch Development Project at the Costco site from Trayer Engineering
Corporation, of San Francisco, California, in an amount not to exceed $72,000 including tax and
shipping.
Dated: September 1, 2010
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I hereby certify that Resolution No. 2010-150 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held September 1, 2010, by the following vote:
AYES: COUNCIL MEMBERS —Hansen, Hitchcock, Johnson, Mounce, and
Mayor Katzakian
NOES: COUNCIL MEMBERS— None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS—Non
&OHL
City Clerk
2010-150