HomeMy WebLinkAboutAgenda Report - August 21, 1991 (76)4� r or
CITY OF LODI
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AGENDA TITLE: Approve Purchase of Equipment Management Software for Equipment
Maintenance D i v i s i on
MEETING DATE: August 21, 1991
PREPARED BY: Publ is Works Director
RECOMMENDED ACTUN- That the City Council adopt the attached resolution to approve
the purchase of Equipment Management Software for the Public
Works Equipment Maintenance Division from Prototype
Incorporated in the amount of $9,545.00.
BACKGROUND ll4URMA M In fiscal year 1989-90, computer hardware and software for
the City's Equipment Maintenance Division was approved and
$14,210.00 allocated. Die to delays in purchasing and
installation, the hardware was not received until spring of
1991.
A computerized Equipment Management Information Systemwill be utilized to maintain
preventative maintenance schedules , coordinate work orders , track repairs, improve
and reduce inventory, document equipment costs, identify warranties, manage staff,
predict major repair needs, and determine life cycles of equipment and vehicles.
Equipment Management Software will provide immediate information on all pieces of
equipment, -reduce paperwork and downtime, track expense and repair history, schedule
motor pool vehicles, keep fuel accounts, and provide better labor and vehicle
analysis than available through current record keeping.
Several software systems have bezn evaluated over the past two years. Equipment
Maintenance personnel have attended trade shows, software demonstrations, and
received written information on numerous software packages. W have visited and
talked with other cities and public agencies for their recommendations and
experience. VIS have experimented with several software packages on our own
microcomputer, and conducted conference call demonstrations/training sessions , as
well. Four systems were evaluated in detail.
Although formal proposzls were not solicited due to the variety of systems and
features available, adequate comparisons have been completed in order for us to
recommend purchase of a software system that meets all current needs, allows for
future growth, and includes standard features that other vendors list as additional
cost options.
APPROVED:
THOMAS A. PETERSON
.errckee.o.,
City Manager
cc -1
CCSOFTWR/TXTW.OIL (CO.COM) August 14, 1991
i
Approve Purchase of Equipment Management Software for Equipment Maintenance Division
August 21, 1991
Page 2
The Equipment Management System (EMS) from Prototype Incorporated will cost
$7,000.00, plus tax, for the single -user version. $1,500.06 for one and one-half (1
1/2) days of on-site training and associated expenses shall be allocated, plus
approximately $500.00 for miscellaneous expenses.
EMS/PC single user
$7,000.00
7.75% sales tax
545.00
Training
1.500.00
Miscellaneous
500.00
TOTAL
$9,545.00
It is also requested that the balance of budgeted funds (approximately $800.00 after
software purchase is complete) be transferred to the Equipment Maintenance
Administration account to help provide for temporary secretarial salary for initial
data input.
FUNDING: Originally Budgeted: 1989-90
Budgeted Fund: 12.0-012.45 (500)
Current Appropriation: $10,321.52
Total Project Estimate: $ 9,545.00
li Jack L. Ronsko
Public Works Director
Prepared by Dennis J. Callahan, Building and Equipment Maintenance Superintendent
JLR/DC/lm
Attachment
cc: Purchasing Officer
Bldg. and Equip. Maint. Supt.
Equipment Supervisor
City Attorney
CCSOFTWR/TXTW.01L (CO.COM) August 14, 1991
RESOLUTION NO. 91-155
A RE90LIJHCN OF THE IM CITY CC NCL
ARFOVM THE PURCHASE OF BQUIlMENTMANAGEMENT
SOFTWARE FOR EQUIPMENT MAINTENANCE DIVISION
WHEREAS, Lodi Municipal Code, Section 3.20.070, authorizes
dispensing with bidding procedures for purchases of supplies or
property when the City Council determines that the purchase or method
of purchase would be in the best interests of the City; and
WHEREAS, comparisons made indicate that Prototype, Incorporated
equipment management software meets all current needs, allows for
future growth, and includes standard features that other vendors list
as additional cost options;
NOW, THEREFORE, BE IT RESOLVED, that the Lodi City Council hereby
approves the purchase of equipment management software for the Public
Works Equ i pmc, F t Maintenance Division from Prototype, Incorporated in
the amount of $9,545.00; and
FURTHER RESOLVED, Council authorizes that the approximate $800.00
amount remaining from the 1989-90 budgeted $10,321.52 be transferred to
the Equipment Maintenance Administration account to help provide for
temporary secretarial salary for initial data input.
Dated: August 21, 1991
I hereby certify that Resolution Na 91-155 was passed and
-adopted by the City Council of the City of Lodi in a regular meeting
held August 21, 1991 by the following vote:
Ayes: Council Members - Pennino, Pinkerton, Sieglock, Snider
and Hi nchman (Mayor)
Noes: Council Members - None
Absent: Council Members - None
kw fit- )�
Alice M. Reimche
City Clerk
91-155
RES91155/TXTA.02J