HomeMy WebLinkAboutAgenda Report - August 18, 2010 D-04•
AGENDA ITEM
• CITY OF LODI
COUNCIL COMMUNICATION
• ' TM
AGENDA TITLE: Accept Quarterly Report of Purchases Between $5,000 and $20,000
MEETING DATE: August 18,2010
PREPARED B Y Purchasing Technician
RECOMMENDED ACTION: Accept quarterly report of purchases between $5,000 and $20,000.
BACKGROUND INFORMATION: During the second calendar quarter of 2010, the following purchaseswere
Exh
Date
awarded. Background information for each purchase is attached as Exhibits
A through N.
Contractor Project Award Amt.
A
4/5/10
Staples Technoloqv
Toners
$13,578.62
B
4/15/10
Keystone Ridge Designs Inc.
East Lodi Avenue Street Furnishings
$9,308.42
C
4/26/10
All -Phase Electric Supply Co.
Electric Inventory
$6,965.44
D
4/15/10
Western Pacific Signal LLC
Microwave Vehicle Motion & Presence
$5,225.25
Sensor
E
4/19/10
Jensen Precast
Electric Inventory
$17,231.44
F
4/19/10
Ferguson Enterprises Inc.
Water Inventory
$8,675.57
G
5/4/10
Stephens McCarthy &
Electric Inventory
$10,802.66
Landcaster
H
5/13/10
Vision Technology Design &
W/WW Div. Mini Sewer Lateral Camera
$6,957.83
Mfg. Inc.
1
5/21/10
VMI Broadcast& Professional
Cable TV Peg Equipment
$12,368.21
Video
J
5/21/10
Vitale Electric
Grape Bowl Sports Lighting Wiring
$11,268.00
Replacement
K
5/24/10
Allied Machine &Welding Inc.
Grape Bowl Sports Lighting Wiring
$11,520.95
Replacement
L
5/24/10
Y & C Transportation
Lodi Avenue Signal Re -Timing
$7,000.00
Consultants Inc.
M
6/18/10
Ingersoll Rand Technologies
White Slough Security Gate
$9,127.42
N
6/28/10
The Acorn Group Inc.
Lodi Lake Mokelumne River Watershed
$19,988.09
Interpretive Panels
FISCAL IMPACT: Varies by project. All purchaseswere budgeted in the 2009-2010 Financial
Plan.
FUNDING: Fundir�g as iLicatedon exhibits.
4=20
Ayers, Deputy City M ager
JA/sm
Attachments
APPROVED:
Konradt Bartlam, Interim City Manager
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
BIDS OR PROPOSALS RECEIVED:
Staples Technology
Office Depot
OfficeMax
Toner
Various Departments
Staples Technology
$13,578.62
April 5, 2010
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
This is a routine purchase for toners for various departments.
FUNDING: Multiple Accounts
Prepared by: Sherry R. Moroz
Title: Purchasi6g Technician
Reviewed by:
Purchase Order No. 19421
EXHIBIT A
$13,578.62
unable to bid on all items
unable to bid on all items
EXHIBIT B
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
East Lodi Avenue Street Furnishings
PUBLIC WORKS, STREETS & DRAINAGE
Keystone Ridge Designs
$9,308.42
April 8, 2010
BIDS OR PROPOSALS RECEIVED:
Keystone Ridge Designs (sole supplier)
"NO BID" or NO RESPONSE RECEIVED:
$9,308.42
BACKGROUND INFORMATION & BASIS FOR AWARD:
These items are part of the East Lodi Avenue street improvements design but are not part of
the construction contract. The funding for this purchase will come from Measure K grant and
Proposition 42.
FUNDING:
Purchase Order No. 19433
Split between Measure K - 325034, and Prop. 42 - 337010.
Prepared by: Curtis Juran
Title: „ Streets & Drainage Superintendent
Reviewed by:
RAGROLIMSTREEME LODI AVE\Recommendation_for_award E Lodi Furn 3.doc
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
Electric Inventory
EUD
All -Phase Electric Supply
$6,965.44
DATE OF RECOMMENDATION: April 09, 2010
BIDS OR PROPOSALS RECEIVED:
All -Phase Electric Supply
"NO BID" or NO RESPONSE RECEIVED:
GEXPRO
Rexel
General Pacific
Kortick Mfg
Platt Electric Supply
WESCO Distribution
HD Supply Benicia
HD Supply Portland
One Source Distribution
$6,965.44
EXHIBIT c
BACKGROUND INFORMATION & BASIS FOR AWARD:
These items are for the Electric Inventory. The will be used in both new construction
and replacement of damaged boxes. The responsible low bidder was All -Phase
Electric Supply
FUNDING:
Purchase Order No.: 19435
160.1496
Prepared by: Randy Lipelt
Title:
Reviewed
by:
I at
EXHIBIT D
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: MICROWAVE VEHICLE MOTION & PRESENCE SENSOR
DEPARTMENT: PUBLIC WORKS, STREETS & DRAINAGE
CONTRACTOR WESTERN PACIFIC SIGNAL, LLC
AWARD AMOUNT: $5,225.25
DATE OF RECOMMENDATION: APRIL 15, 2010
BIDS OR PROPOSALS RECEIVED:
Western Pacific Signal, LLC, (sole supplier) $5,225.25
"NO BID" or NO RESPONSE RECEIVED:
Sole supplier
BACKGROUND INFORMATION & BASIS FOR AWARD:
This is a sole supplier for a new type of vehicle motion and presence tracking sensor for
controlling traffic signals. This is new technology and has only been installed in a few Cities in
California. The advantages of this new technology are: non invasive, the pavement doesn't
have to cut for loops, this type of detector is not affected by weather or poor pavement quality.
Streets has been trying to find detectors that are not installed in the pavement because of the
damage caused to the wire by construction and maintenance actions that require any type of
excavation to the pavement.
FUNDING: Streets & Drainage Fund, Traffic Signal Maintenance 325051.7706
Prepared by
Curtis Juran
Title: Streets & Drainage Superintendent
Reviewed by:
Purchase Order No. 19442-000
EXHIBIT E
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
CONTRACTOR
AWARD AMOUNT:
Electric Inventory
Electric
Jensen Precast
$17,231.44
DATE OF RECOMMENDATION: April 19, 2010
BIDS OR PROPOSALS RECEIVED:
Jensen Precast $17,231.44
"NO BID" or NO RESPONSE RECEIVED:
Utility Vault Company (see attached letter)
BACKGROUND INFORMATION & BASIS FOR AWARD:
The lids will be used to replace existing lids that are damaged in the field. The adapter
plates are used to convert our current vaults to a module enclosure. This will get the
electrical parts out of the water/mud filled vaults. Jensen Precast is the low responsible
bidder.
FUNDING:
Purchase Order No.; 19449
160.1496
Prepared by: Randy Lipelt
Title:
Reviewed
by:
Bu
UTILITY VAULT"
Randy
City of Lodi
P.O. Box 3006
Lodi, CA 95241
As aur PhOm conversation, Utility Vault will not supply a cover that will possibly
,go on another mamtfacmmrs rault ar box. The reason for this has to do with liability. if
another manufacu s vault happens to fail do to faulty ertginecxirt Utility Vault world.
end up bang 'WvoIW:d in a lawauit aver tltwir product defect. We.pricy our vaults and.
cow as a package ro protect the inter�cst of am olves and our cvstamers. Therefore, we
would be happy now, or in the future to g1:01M product packages oa ttew projects, or
boweRVIRcxnc a able to for Utility Vault pray acts currently in the field. We will not
however, be able to parcel out Pled t on .-j a rice quotes. How we rice is
consideredProprietary.. adkag p R p
information. %f you bavc questions or comments, please don't
hesitate -to call me at925 38 %15.
'Thank you,
Chad Crocker
TOO (a H 9HI.L99v 1111VA L MILL LCOb8 M6T XVd C6:6T mi 60/LZ/60
EXHIBIT F
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
Water Inventory
Public Works
Ferguson Enterprises
$8,675.57
DATE OF RECOMMENDATION: April 19, 2010
BIDS OR PROPOSALS RECEIVED:
Ferguson Enterprises
$8,675.57
Groeniger
$11,545.66
Corix Water Products
$10,559.14
Pace Supply
$10,455.27
"NO BID" or NO RESPONSE RECEIVED:
Center State Pipe
BACKGROUND INFORMATION & BASIS FOR AWARD:
These items are for the Water Inventory. A large amount of the Water Inventory had to
be replaced because the parts contained lead. California passed a law that said as of
January 2010, all new parts for a domestic water system could not contain any lead
parts.
FUNDING:
Purchase Order No.: 19449
`E:1ii W-1 06Z:1
Prepared by.- Randy Lipelt
Title: Buyer
Reviewed
by:
EXHIBIT G
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
Electric Inventory
EUD
Stephens McCarthy & Landcaster
$10,802.66
May 4, 2010
BIDS OR PROPOSALS RECEIVED:
Stephens McCarthy & Landcaster $10,802.66
HD Supply Benicia $12,428.03
"NO BID" or NO RESPONSE RECEIVED:
Intraline Inc
HD Supply -Portland
WESCO
GEXPRO
GENERAL PACIFIC
One Source Distribution
BACKGROUND INFORMATION & BASIS FOR AWARD:
These items are for the Electric Inventory. These items will be used in both new
construction and replacement of damaged equipment. The responsible low bidder was
Stephens McCarthy & Landcaster.
FUNDING:
Purchase Order No,: 19498
160.1496
Prepared by: Randy Lipelt
Title:
Reviewed
by:
EXHIBIT H
REQUEST FOR CONTRACT AWARD
PROJECT NAME: Water/Wastewater Division Mini Sewer Lateral Camera
DEPARTMENT: Public Works-Water/Wastewater Division
CONTRACTOR Vision Technology Design & Manufacturing
AWARD AMOUNT: $6957.83
DATE OF RECOMMENDATION: May 13, 2010
BIDS OR PROPOSALS RECEIVED:
Vision Technology Design & Manufacturing
3T Equipment Company, Inc.
Ferguson Enterprises, Inc.
Municipal Maintenance Equipment
"NO BID" or NO RESPONSE RECEIVED:
N/A
$6,957.83
$6,999.56
$7,777.05
$8,500.99
BACKGROUND INFORMATION & BASIS FOR AWARD:
The Water/Wastewater Division purchased two existing Mini Sewer Lateral Cameras over
twelve years ago. The newest camera is no longer working and is not worth fixing due to its
outdated technology. The oldest camera is still operable, but has no recording capability.
Vision Technology Design & Manufacturing presented the lowest bid. Vision Technology
Design & Manufacturing's Mini Sewer Lateral Camera has USB recording output, on-screen
footage display and built-in transmitter for line locating, which is compatible with a Locator the
Water/Wastewater Division previously purchased. Vision Technology Design & Manufacturing
is also located locally. Staff's recommendation is to go with Vision Technology &
Manufacturing.
FUNDING: 170401.7359
Prepared by: Charles E. Swimley, Jr.
Title: Deputy Public Works Director -Utilities
Reviewed by:
EXHIBIT I
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: CABLE TV PEG EQUIPMENT
DEPARTMENT: ISD
CONTRACTOR VMI BROADCAST AND PROFESSSIONAL VIDEO
AWARD AMOUNT: 12,368.21
DATE OF RECOMMENDATION: 5/21/2010
BIDS OR PROPOSALS RECEIVED:
VMI 12,368.21
SNADER AND ASSOCIATES 12,372.91
ATV 13, 506.90
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
City Council authorized the expenditure of up to $15,000 in PEG fee funds for the purchase of
equipment that will facilitate broadcasting local programming over ATT UVERSE, Comcast local
channel 26 and Granicus, and to automate program scheduling.
FUNDING:
Purchase Order No. 19523
100246
Prepared by: Steve Mann
Title: IS Manager
Reviewed by:
�S
EXHIBIT J
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: Grape Bowl Sports Lighting Wiring Replacement
DEPARTMENT: Parks and Recreation
CONTRACTOR Vitale Electric
AWARD AMOUNT: $11,268.00
DATE OF RECOMMENDATION: May 21, 2010
BIDS OR PROPOSALS RECEIVED:
Vitale Electric $11,268.00
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
Musco Lighting Company had recently completed the installation of a new sports lighting
system at the Grape Bowl. Just days before the new system would be needed for high school
graduations; someone removed all of the light tower conductors rendering the lighting system
unusable. With the permission of the Parks and Recreation Director, City Attorney and Deputy
City Manager, Vitale was contracted to install new conductors under emergency needs.
FUNDING:
Purchase Order No. 19525
General Fund - Sports Facility account 107521
Prepared by: Steve Dutra
Title: Parks Superintendent
Reviewed by: � l�
EXHIBIT K
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: Grape Bowl Sports Lighting Wiring Replacement
DEPARTMENT: Parks and Recreation
CONTRACTOR Allied Machine and Welding Inc
AWARD AMOUNT: $11,520.95
DATE OF RECOMMENDATION. May 24, 2010
BIDS OR PROPOSALS RECEIVED:
Allied Machine and Welding Inc. $11,520.95
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
Musco Lighting Company had recently completed the installation of a new sports lighting
system at the Grape Bowl. Just days before the new system would be needed for high school
graduations; someone removed all of the light tower conductors rendering the lighting system
unusable. Immediately following the installation of new conductors by Vitale Electric, Allied
Machine and Welding was contracted to fabricate and install vault covers. With the installation
of the new vault covers access to the conductors will be very difficult.
FUNDING:
Purchase Order No. 19527
General Fund - Sports Facility account 107521
Prepared by: Steve Dutra
Title: Parks Su erintend
Reviewed by:
EXHIBIT L
PROJECT NAME: Proposal for Lodi Avenue signal Re -Timing
DEPARTMENT: Public Works Department
CONTRACTOR Y&C Transportation Consultants Inc.
AWARD AMOUNT: $7,000
DATE OF RECOMMENDATION: May 24, 2010
BIDS OR PROPOSALS RECEIVED:
Y & C Transportation Consultants, Inc.
"NO BID" or NO RESPONSE RECEIVED:
$7,000
BACKGROUND INFORMATION & BASIS FOR AWARD:
Y & C Transportation Consultants, Inc. provided the original analysis to determine the signal
timing for the coordinated interconnect system on Lodi Avenue. Given their experience with the
project, we recommend using Y & C Transportation Consultants, Inc. to provide the most cost
effective analysis.
FUNDING:
Purchase Order No. 19529
TDA Streets and Roads (329007.7720)
Prepared by: Paula Fernandez
Title: Transportation Mgr./ Senior Traffic
Engineer
Reviewed by: 7
EXHIBIT M
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
White Slough Security Gate
BIDS OR PROPOSALS RECEIVED:
Ingersoll Rand Technologies
Public Works
Ingersoll Rand Technologies
$9,127.42
June 18, 2010
"NO BID" or NO RESPONSE RECEIVED:
$9,127.42
BACKGROUND INFORMATION & BASIS FOR AWARD:
This project involves augmenting an existing security gate controller at White Slough. The
current unit does not work properly due to the distance between the gate operator and the
control unit in the Operations building. Additionally the new system will be tied to the City's
network for the access security systems to improve functionality of the unit. No other bids were
pursued as Ingersoll Rand was the supplier of other City systems and is familiar with our
process.
FUNDING:
Purchase Order No. 19561
172029.1836.1800
Prepared by: Del Kerlin QJ"
Title: Wastewater Treatment Supt.
Reviewed by:
FIN
EXHIBIT N
REQUEST FOR CONTRACT AWARD --
PROJECT NAME: Lodi Lake- Mokelumne River Watershed Interpretive Panels
DEPARTMENT: Public Works
CONTRACTOR: The Acorn Group, Inc., Tustin, CA
AWARD AMOUNT: Option B- $19,988.09
DATE OF RECOMMENDATION: June 21, 2010
BIDS OR PROPOSALS RECEIVED:
Option A Option B
(Not Selected) (Selected)
The Acorn Group, Inc., Tustin, CA- $ 19,389.12 $ 19,988.09
2. Great Exhibits, Sacramento, CA
3. S2 Associates, Napa, CA
* Denotes unopened, sealed bid was returned to bidder.
"NO BID" or NO RESPONSE RECEIVED:
None
BACKGROUND INFORMATION & BASIS FOR AWARD:
The City of Lodi recently requested proposals to design and manufacture educational
interpretive panels to be used outdoors at Lodi Lake. The panels will address a variety of issues
including watershed awareness, riparian restoration and enhancement, and wildlife habitat. The
education and outreach on these important issues will benefit both the City's stormwater program
and the surface water treatment plant that is scheduled to be online in 2012.
Consultant procurement was based on the professional services selection process. The
Acorn Group, Inc. was chosen because of their responsiveness, understanding of the Mokelumne
River Watershed and reputation with other agencies having done similar work. Sealed bids from the
two firms not chosen were returned unopened.
The CALFED Grant, Agreement #4600007913, is due to expire in late Fall, 2010. This project
will complete Task 3.3, "Lodi Lake Interpretive Panels". The CALFED Watershed Grant provides a
1:1 funding match, therefore, the City expects to be reimbursed in full as City staff time, services,
and supplies satisfy the necessary match requirements.
FUNDING:
Prepared by: Kathy Grant
Title: Watershed Education
Coordinator
Reviewed by: Charles E. Swimley, Jr.
Deputy Public Works Director -Utilities
Purchase Order No.
CADocuments and Settings\cswimley\Local Settings\Temporary Internet Files\Content.Outlook\70LTDWIY\Request_for_Award - Lodi Lake Panels Project- Final
(062110).doc 06/22/2010