HomeMy WebLinkAboutAgenda Report - August 15, 1990 (44)COUNCIL COMMUNICATION
TO: THE CITY COUNCIL COUNCIL MEETING DATE NO.
FROM: THE CITY MANAGER'S OFFICE I AUGUST 15, 1990
SUBJECT: PURCHASE OF OFFICE COPIERS
RECOMMENDED ACTION: That the City Council authorize the purchase of
two Minolta copiers, one for Hutchins Street Square and one for the
Finance Department at City Hall, from Business Office Systems of
Stockton, in the amount of $11,770.38.
BACKGROUND INFORMATION: Last fiscal year the City purchased two
Minolta EP4300 copiers, one for the Fire Department and one for Parks
and Recreation, from Business Office Systems of Stockton. These _
machines carried the lowest bid price and -the lowest projected
five-year cost of operation compared to three other comparable copiers
proposed. After eight months of operation, both Minolta copiers have
received high marks from users, with the level of service support from
Business Office Systems getting high marks as well.
Additionally, the City's experience with the copier in Administration
illustrates the risks inherent in bids for copiers, and the merits of
buying equipment with which we've had good operational results and
received good service support.
Also, with supplies such as toner currently being stocked in inventory
to support the two existing Minolta copiers, little or no additional
investment in supplies would be needed to support the two new machines.
Lodi Municipal Code Section 3.20.070 allows for bidding to be dispensed
with when it is in the best interests of the City to do so. Considering
the apparent risks involved with bidding for copiers, and the good
experience the City has had with Minolta copiers and Business Office
Systems of Stockton, it is recommended that the City purchase two
Minolta copiers from Business Office Systems without going to bid.
Business Office Systems has agreed to offer to the City two Minolta
copiers as described on attachment 1. Except for exclusion of the
automatic duplexing capability on the EP4301, the base machines are
identical to the copiers purchased last year. The prices represent a
half -percent increase over October, 1989, bid prices, with service and
supplies costs unchanged.
Both copiers have been budgeted in the 1990/91 Equipment Fund.
.l eX E. Harris
P chasing Officer
cc: Community Center Director
Finance Director
COPIER MODEL NO.:
BASE PRICE:
AUTO. DOC. FEED:
10 -BIN SORTER:
LG. CAP. PAPER TRAY:
COLOR UNIT:
SUBTOTAL:
SALES TAX:
TOTAL:
BUDGETED AMOUNT:
ATTACHMENT 1
CITY COUNCIL COMMUNICATION
MINOLTA COPIER/COST DETAIL
HUTCHINS ST. SQ. FINANCE DEPT.
---------------- ----------------
EP4300 EP430I
$3,956.00
53,485.00
1,065.00
1,065.00
787.00
--
575.00
--
145.00
--
6,528.00
4,550.00
408.00
284.38
$6,936.00
54,834.38
$7,000.00
S5,000.00
RESCLUIION NO. 90-126
RESOIUDON AUIHOIUZNC' THE PURCHASE OF TWO MINOLTA PHOTO00PI RS
5
W ER A� Lodi Municipal Code Section 3.20.070 allows for bidding to be
dispensed with when it is in the best interests of the City tc do so; and
W ER A$, Hutchins Street Square and the Finance Department each have need
for a photocopier, and these items have been budgeted for;
NOW, THEREFORE, BE IT RESOLVED, that the Lodi City Council hereby
authorizes the purchase of two Minolta photocopiers from Business Office
Systems of Stockton, in the amount of $11,770.38, as shown on Attachment 1,
attached hereto.
Dated: August 15. 1990
I hereby certify that Resolution No. 90-126 was passed and adopted by the Lodi
City Council in a regular meeting held August 15, 1990 by the following vote:
Ayes: Council Members - Hinchman, Olson, Pinkerton, Reid and
Snider (Mayor)
Moes : Council Members - None
Absent: Council Members - None
Alice M. Reimche
City Clerk
90-126
RES90126/TXTA.02J