HomeMy WebLinkAboutAgenda Report - August 4, 2010 D-10AGENDA ITEM D'040
• CITY OF LODI
COUNCIL COMMUNICATION
AGENDA TITLE: Adopt Resolution Accepting Improvements Under Contractfor Grape Bowl ADA
Construction Project and Appropriating Funds ($89,700)
MEETING DATE: August 4, 2010
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt a resolution accepting the improvements under the contract
for the Grape Bowl ADA Construction Project and appropriating
funds in the amount of $89,700.
BACKGROUND INFORMATION: The contract for this projectwas executed with ICE Builders, Inc., of
Rancho Cordova, on July 15, 2009, in the amount of $283,039.
This project removed barriers to access and provided some, although limited, improved functionality of
the facilities. The initial steps of the Phase I improvements were the removal of facilities that were in the
way of improving handicapped accessibility and/orwere obsolete. The work consisted of demolishing
two restroom/concession stand buildings, miscellaneous other structures, concrete flat work, concrete
footings, and wood pole light standards, followed by backfilling of footings, site grading, the installation of
limited Americans with DisabilitiesAct (ADA) seating (the new seating area accommodates disabled
seating for eight) and access improvements, and other incidental and related work, all as shown on the
plans and specification for the project. The attached ExhibitA shows the new improvements constructed
with this project.
The final contract price was $374,460.64. The difference between the contract amount and the final
contract price was due to three contract change orders which revised the scope of work. Contract Change
Order No. 1 provided engineering calculations for foundation bracing on the portions of the buildings that
were not demolished, the design of an ADA path of travel from the south side of the concourse level to the
north side, and the redesign of an ADA access ramp. Contract Change Order No. 1 increased the
contract by $25,657.04. Contract Change Order No. 2 added $57,694.97 in cost to the project and
compensated the contractorfor addressing Community Development Department conditions which were
placed on the building permit. These included the costs to install bracing for those portions of the
restroom/concession buildingsthat were not demolished, additional widening of concourse areas to
provide for fire vehicle access, and the construction of a retaining wall below the ADA access ramp.
Contract Change Order No. 3 added another $7,681.70 for the installation of an additional 30 lineal feet of
retaining wall.
The City received $323,000 from San Joaquin County discretionaryfunds to assist in the funding for this
project. Staff is recommending the appropriation of $89,700 from the Park Impact Fees Fund to cover
these contract change order costs and other costs associated with this project. These additional costs
include permit fees ($11,382.54), a geotechnical report ($8,600), printing and advertising costs
($3,279.98) and work done by the Parks and Recreation Department Maintenance Division ($14,956.63).
APPROVED:
KonladMartlam, Interim City Manager
K;\WP\PROJECTS\PARKS\GrapeBowl\Phase 1 Improvements\caccpt.doc
07/26/2010
Adopt Resolution Accepting Improvements Under Contract for Grape Bowl ADA Construction Project and
Appropriating Funds ($89,700)
August 4, 2010
Page 2
The Parks Department costs include $10,772.20 for tree removal and hydroseeding at the west end of
the stadium, $3,143 for fencing work and $1,041.43 for irrigation parts and repairwork.
Original Contract $283,039.00
Contract Change Order No. 1 $25,357.04
Contract Change Order No. 2 $57,694.97
Contract Change Order No. 3 $7,881.70
Quantity Adjustments in Contract Items $488.03
Total Contract
$ 374,460.74
City Costs
Permit Fees $11,382.54
Geotechnical Report $8,600.00
Printing & Advertising Costs $3,279.98
Work by Parks & Recreation $14,956.63
Total City Costs
$ 38,219.15
Original Appropriation $ 323,000.00
Requested Appropriation $ 89,700.00
412,679.89
Following acceptance by the City Council, as required by law, the City Engineerwill file a Notice of
Completion with the County Recorder's office. The notice serves to notify vendors and subcontractors
that the project is complete and beginstheir 30 -day period to file a stop notice requiring the City to
withhold payments from the prime contractor in the event of a payment dispute.
FISCAL IMPACT: The completed projectwill result in reduced maintenance costs and
reduced City liability related to ADA access and path of travel issues.
FUNDING AVAILABLE: Requested Appropriation:
Parks Impact Fees Fund (1217) $89,700
*.,,* W. ��C
Jordan yers
Deputy City Manager/Internal Services Director
James M. Rodem
interim Parks and Recreation Director
Prepared by Wesley Fujitani, Senior Civil Engineer
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Attachment
cc: City Attorney
Interim Parks and Recreation Director
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PublicWorks Director
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Supplemental Information
Agenda Item D-10
Staff requests the item be placed on the Regular Calendar for the following information to be
presented to the City Council.
Following is supplemental information regarding Change Order No. 2.
Change Order No. 2 modifies the construction contract of Western Engineering Contractors, Inc.,
to address exit requirements of the Building Code and access requirements of ADA. Staff is
recommending an alternate Change Order No. 2 that would cost $116,793.40 (an increase of
$22,193.40). This work would include concrete stairs and concrete ramp/stairs at locations
shown on the attached Exhibit C.
As background to the recommended alternative, Public Works, Parks and Building division staff
met to review the seating capacity assumption and exiting requirements for the stadium. It was
determined to be reasonable to reduce the capacity assumption from 10,000 to 7,000 within the
bleacher stands areas The present ADA -compliant seating capacity is approximately 4,600.
Based upon revised exiting calculations, the number of exit locations to the field could be
reduced from six to four, as shown in Exhibits A and C, respectively.
Upon further discussion with Western Engineering Contractors and the steel stairway fabricator, it
was determined that the access improvements could not be completed until September 15, 2010.
At present, there are eight events currently scheduled at the Grape Bowl between now and
September 27, 2010, that would have to be cancelled. Steel stairways were selected because
they could be constructed at a lower cost than concrete.
Staff is requesting the City Council consider changing the design of stairs and stairs/ramp
facilities to poured -in-place concrete that would cost approximately $22,000 more and the
improvements could still be substantially completed by September 15, 2010, with the provision
of temporary handrails.
The recommended improvements are compatible with long-term growth at the Grape Bowl. The
mid -field location of the ramps is a better design for providing convenient ADA access to all
areas of the field as compared to the east end ramps that only direct users to the ADA parking
area. The concrete stairs/ramps require less maintenance over the long term and are
aesthetically superior to steel stairs/ramps.
The revised summary of costs for Change Orders No. 1, 2, and 3 is presented below.
K:\WP\PROJECTS\PARKS\GrapeBowl\AII Weather Surface\C_AppropriationXtras_BlueSheet.doc
Supplemental Information
Agenda Item D-10
Page 2
Original Contract
Contract Change Order No. 1
Field Groomer $ 8,200.00
Modify Quick Coupler Installation $ 2,400.30
Electrical/Water Main Work $ 32,997.10
Extra Subgrade Work $ 21,800.00
Modify Irrigation System (est.) $ 2,700.00
Field Signage (est.) $ 1,400.00
Contract Change Order No. 1
Contract Chanee Order No. 2
Concrete Stairs, Ramps and Railing $ 80,193.40
Concrete Walks (est.) $ 16,600.00
Disabled Parking (est.) $ 20,000.00
Contract Change Order No. 2
Contract Change Order No. 3
11 -Foot Walkway $ 48,612.00
Protective Railing (est.) $ 9,000.00
Contract Change Order No. 3
Original Appropriation $680,000.00
Requested Appropriation for CCO1, CCO2 $ 98,965.80
Requested Appropriation for CCO1, CCO2, CC03 $156,577.80
K:\WP\PROJECTS\PARKS\GrapeBowl\AII Weather Surface\C_AppropriationXtras_BlueSheet.doc
$592,675.00
$ 69.497.40
$116,793.40
$ 57,612.00
RESOLUTION NO. 2010-131
A RESOLUTION OF THE LODI CITY COUNCIL ACCEPTING
IMPROVEMENTS UNDER CONTRACT FOR GRAPE BOWL
AMERICANS WITH DISABILITIESACT CONSTRUCTION
PROJECTAND FURTHER APPROPRIATING ADDITIONAL
FUNDS FORTHE PROJECT
WHEREAS, the project was awarded to ICE Builders, Inc., of Rancho Cordova, on
July 15, 2009, in the amount of $283,039; and
WHEREAS, the contract has been completed in substantial conformance with the plans
and specifications approved by City Council; and
WHEREAS, this project consisted of demolishing two restroom/concession stand
buildings, miscellaneous other structures, concrete flat work, concrete footings, and wood pole
light standards, followed by backfilling of footings, site grading, the installation of Americans with
Disabilities Act (ADA) seating and access improvements, and other incidental and related work,
all as shown on the plans and specification for the project; and
WHEREAS, due to contract change orders, which added unforeseen work to the
contract, additional funds are necessary.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby accept
the improvements under the contract for the Grape Bowl ADA Construction Project and direct
the City Engineerto file a Notice of Completionwith the County Recorder's Office; and
BE IT FURTHER RESOLVED that additional funds in the amount of $89,700 be
appropriated from the Parks Impact Fees Fund for this project. These additional funds are
needed to pay for contract change order revisions, permit fees, and work performed by the
Parks and Recreation Department Maintenance Division. The contract change order revisions
included engineering calculations and design work for foundation bracing and an ADA path of
travel, revised work for foundation bracing, additional work to provide fire vehicle access on the
concourse, and revisions to the construction of an ADA access ramp.
Dated: August 4, 2010
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I hereby certify that Resolution No. 2010-131 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held August 4, 2010, by the following vote:
AYES: COUNCIL MEMBERS — Hansen, Hitchcock, Johnson, and
Mayor Katzakian
NOES: COUNCIL MEMBERS— None
ABSENT: COUNCIL MEMBERS— Mounce
ABSTAIN: COUNCIL MEMBERS— None
&NO
City Clerk
2010-131