HomeMy WebLinkAboutAgenda Report - August 4, 2010 D-08AGENDA ITEM
(P CITY OF LODI
COUNCIL COMMUNICATION
TM
AGENDA TITLE: Adopt Resolution Awarding Contract ror Traffic Signs Preventive Maintenance and
Repair Program to Republic ITS, of Novato ($17,819) and Authorizing City Manager
to Negotiate and Execute One -Year Contract Extension
MEETING DATE: August 4,2010
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt a resolution awarding the contractfor the Traffic Signal
Preventive Maintenance and Repair Program to Republic ITS, of
Novato, in the amount of $17,819, and authorizing City Manager to
negotiate and execute one-year contract extension.
BACKGROUND INFORMATION: The project includes providing preventive maintenance and repair
services for the 48 City -maintained traffic signal and lighting
systems. The specifications requirethe contractorto provide signal
maintenance inspections at 120 -day intervals and annually test the
traffic signals and spare monitors.
Plans and specifications for this project were approved on June 16, 2010. The City received the
following two bids for this project on July 8, 2010. The contract will be in effect for one year, beginning
August 1,2010.
Bidder Location Bid
Republic ITS Novato $17,819
Econolite Santa Clara $17,884
Signal repairs are performed by City staff. If the City's electricians are unable to perform the signal repair
work, the contract includes a bid item for unscheduled repair work. In addition, staff recommends the
City Manager be authorized to extend the contract for one year, if it is mutually agreed upon by both
parties and advantageous to the City, at the end of the one-year term.
FISCAL IMPACT: Regular maintenance of the City's traffic signal and lighting systems
reduces the City's exposure to liability claims.
FUNDING AVAILABLE: Street Operating Budget, Measure K Funds (325)
Jordan /Niers
Depift City Manager/Internal Services Director
0� Jav,_ do " a44,
F. Wally S delin
Public Works Director
Prepared by Curtis Juran, Streets and Drainage Superintendent
FWS/CJJ/dsg
cc: Streets and Drainage Superintendent
Transportation Manager/Senior Traffic Engineer
APPROVED:
Konradt Bartlam, Interim City Manager
K:\WP\PROJECTS\SIGNALS\PreventiveMaintenance\AwardTrafficSignal2010.doc 7/26/2010
TRAFFIC SIGNAL PREVENTIVE MAINTENANCE
AND REPAIR PROGRAM 2010/2011 CONTRACT
CITY OF LODI, CALIFORNIA
THIS CONTRACT made by and between the CITY OF LODI, State of California, herein referred
to as the "City," and REPUBLIC ITS, herein referred to as the "Contractor."
WITNESSETH:
That the parties hereto have mutually covenanted and agreed, and by these presents do
covenant and agree with each other, as follows:
The complete Contract consists of the following documents which are incorporated herein by
this reference. to -wit:
Notice Inviting Bids
Information to Bidders
General Provisions
Special Provisions
Bid Proposal
Contract
Contract Bonds
Plans
The July 2002 Edition,
Standard Specifications,
State of California,
Business and Transportation Agency,
Department of Transportation
All of the above documents, sometimes hereinafter referred to as the "Contract Documents," are
intended to cooperate so that any work called for in one and not mentioned in the other is to be
executed the same as if mentioned in all said documents.
ARTICLE I - That for and in consideration of the payments and agreements hereinafter
mentioned, to be made and performed by the City and under the condition expressed in the two
bonds bearing even date with these presents and hereunto annexed, the Contractor agrees with
the City, at Contractor's cost and expense, to do all the work and furnish all the materials except
such as are mentioned in the specifications to be furnished by the City, necessary to construct
and complete in a good workmanlike and substantial manner and to the satisfaction of the City
the proposed improvements as shown and described in the Contract Documents which are
hereby made a part of the Contract.
ARTICLE II - The City hereby promises and agrees with the Contractor to employ, and does
hereby employ, the Contractor to provide all materials and services not supplied by the City and
to do the work according to the terms and conditions for the price herein, and hereby contracts
to pay the same as set forth in Section 5.600, "Measurement, Acceptance and Payment," of the
General Provisions, in the manner and upon the conditions above set forth; and the said parties
for themselves, their heirs, executors, administrators, successors and assigns, do hereby agree
to the full performance of the covenants herein contained.
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ARTICLE III - The Contractor agrees to conform to the provisions of Chapter 1, Part 7, Division
2 of the Labor Code. The Contractor and any Subcontractor will pay the general prevailing
wage rate and other employer payments for health and welfare, pension, vacation, travel time,
and subsistence pay, apprenticeship or other training programs. The responsibility for
compliance with these Labor Code requirements is on the prime contractor.
ARTICLE IV - And the Contractor agrees to receive and accept the following prices as full
compensation for furnishing all materials and for doing all the work contemplated and embraced
in this agreement; also for all loss or damage arising out of the nature of the work aforesaid or
from the action of the elements, or from any unforeseen difficulties or obstructions which may
arise or be encountered in the prosecution of the work until its acceptance by the City, and for
all risks of every description connected with the work; also for all expenses incurred by or in
consequence of the suspension or discontinuance of work and for well and faithfully completing
the work, and the whole thereof, in the manner and according to the Plans and Contract
Documents and the requirements of the Engineer under them, to -wit:
Perform the work necessary to maintain up to 48 City traffic signal and lighting systems and other
incidental and related work in accordance with these specifications. An additional bid item for
traffic signal repair is a separate bid. This item may be awarded for the full year, a partial year or
not at all. The intersections to be maintained are shown in the Appendix of the Specifications for
Traffic Signal and Lighting Systems 2010/2011.
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TRAFFIC SIGNAL MAINTENANCE SERVICES
Project includes a total of three (3) inspections per year at 120 -day intervals as described
below.
BID A: PREVENTIVE MAINTENANCE/INSPECTION
Inspect each site and perform necessary preventive maintenance as described in Traffic Signal
Inspection procedures. The bid item Unit Price A is for one inspection, based on three (3)
inspections per year at 120 -day intervals. The First inspection and preventive maintenance
shall be done in July 2010 and include conflict monitor testing (considered Bid B as described
below). The second inspection and preventive maintenance only, shall be done in November
2010. The third inspection and preventive maintenance only, shall be done in March 2011.
BID B: PREVENTIVE MAINTENANCE INSPECTION AND MONITOR TESTING
Inspect each site as described in BID A as well as test and calibrate conflict monitor. To
be done in conjunction with first inspection and preventative maintenance in July.
BID C: TEST SPARE TRAFFIC MONITORS
Test and calibrate eight spare conflict monitors at contractor's testing facility.
BID D: OPTIONAL BID ITEM - DETECTOR LOOP TESTING
These items will not be a part of the bid tabulation for award purposes, but must
be completed for the bid to be considered.
Loop testing shall be performed as specified in Caltrans Standard Specifications
Section 86-2.14. Testing at Intersections (48) as described in BID A.
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Location
Unit Price A
Preventive Maintenance
Inspection,
Price Per Inspection
Unit Price B
Inspection and Monitor
Testing & Calibration, Price
Per Inspection
Unit Price Optional Bid Unit
Price D
Test Traffic Loops
1.
Beckman Road/Kettleman Lane
$89.00
$90.00
$1,600.00
2.
Central Avenue/Lodi Avenue
$89.00
$90.00
$ 1,600.00
3.
Century Boulevard/Hutchins Street
$89.00
$90.00
$1,600.00
4.
Century Boulevard/Lower Sacramento Road
$89.00
$90.00
$1,600.00
5.
Century Boulevard/Ham Lane
$89.00
$90.00
6.
Cherokee Lane/Hale Road
$89.00
$90.00
$1,600.00
7.
Cherokee Lane/Lockeford Street
$89.00
$90.00
$1,600.00
8,
Cherokee Lane Lodi Avenue
$89.00
$90.00
$1,600.00
91
Cherokee Lane/Pine Street
$89.00
$90.00
$1,600.00
10.
Cherokee Lane/Tokay Street
$89.00
$90.00
$ 1,600,00
I].
C ero ee Lane Victor Road
$89.00
$90.00
$1,600.00
12.
Church Street/Elm Street
$89.00
$90.00
$ 1,600.00
13.
Church Street/Lodi Avenue
$89.00
$90.00
$1,600.00
14.
Church Street/Oak Street
$89.00
$90.00
$ 1,600.00
15.
Church Street/Pine Street
$89.00
$90.00
$1,600.00
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Location
Unit Price A
Preventive Maintenance
Inspection,
Price Per Inspection
Unit Price B
Inspection and Monitor
Testing & Calibration, Price
Per Inspection
UnitPrice Optional Bial Unit
Price
Test Traffic Loops
16.
Church Street/Turner Road
$89.00
$90.00
$1,600.00
17.
Church Street/Walnut Street
$89.00
$90.00
$1,600.00
18.
Crescent Avenue/Lodi Avenue
$89.00
$90.00
$1,600.00
19.
Elm Street/Ham Lane
$89.00
$90.00
$1,600.00
20.
Elm Street/Lower Sacramento Road
$89.00
$90.00
$1,600.00
21.
Fairmont Avenue/Lodi Avenue
$89.00
$90.00
$1,600.00
22.
Ham Lane/Lockeford Street
$89.00
$90.00
$1,600.00
23.
Ham Lane/Lodi Avenue
$89.00
$90.00
$1,600.00
24.
Ham Lane/Tokay Street
$89.00
$90.00
$1,600.00
25.
Ham Lane/Turner Road
$89.00
$90.00
$1,600.00
26.
Ham Lane/Vine Street
$89.00
$90.00
$1,600.00
27.
Harney Lane/Hutchins Street
$89.00
$90.00
$1,600.00
28.
Harney Lane/Lower Sacramento Road
$89.00
$90.00
$1,600.00
29.
Harney Lane/Stockton Street
$89.00
$90.00
$1,600.00
30.
Hutchins Street/Lodi Avenue
$89.00
$90.00
$1,600.00
31.
Hutchins Street/Tokay Street
$89.00
$90.00
$1,600.00
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Location
Unit Price A
Preventive Maintenance
Inspection,
Price Per Inspection
Unit Price B
Inspection and Monitor
Testing & Calibration, Price
Per Inspection
Unit Price Optional Bid Unit
Price D
Test Traffic Loops
32.
Hutchins Street/Vine Street
$89.00
$90.00
$1,600.00
33.
Lockeford Street/Sacramento Street
$89.00
$90.00
$1,600.00
34.
Lodi Avenue/Lower Sacramento Road
$89.00
$90.00
$1,600.00
35.
Lodi Avenue/Mills Avenue
$89.00
$90.00
$1,600.00
36.
Lodi Avenue/Sacramento Street
$89.00
$90.00
$1,600.00
37.
Lodi Avenue/School Street
$89.00
$90.00
$1,600.00
38.
Lodi Avenue/Stockton Street
$89.00
$90.00
$1,600.00
39.
Lower Sacramento Road/Sunwest Market Place
$89.00
$90.00
$1,600.00
40.
Lower Sacramento Road/Tokay Street
$89.00
$90.00
$1,600.00
41.
Lower Sacramento Road(N)/Turner Road
$89.00
$90.00
$1,600.00
42.
Lower Sacramento Road - Turner Road/Woodhaven Lane
$89.00
$90.00
$1,600.00
43.
Lower Sacramento Road/Vine Street
$89.00
$90.00
$1,600.00
44.
Mills Avenue/Turner Road
$89.00
$90.00
$1,600.00
45.
Pine Street/Sacramento Street
$89.00
$90.00
$1,600.00
46.
Pine Street/School Street
$89.00
$90.00
$1,600.00
47.
Stockton Street/Turner Road
$89.00
$90.00
$1,600.00
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Location
Unit Price A
Unit Price B Unit Price Optional Bid Unit
Preventive Maintenance
Inspection and Monitor Price D
inspection,
Testing & Calibration, Price Test Traffic Loops
Price Per Inspection
Per Inspection
Total of all sites at one inspection each -
SUBTOTAL
$4,183.00
$4,230.00 $75,200.00
SUBTOTAL TOTAL BID A
ONLY ONE TESTING AND
TIMES 3 INSPECTIONS
$12,549.00
CALIBRATION
TOTAL BID A PLUS SUBTOTAL BID B
$16,779.00
BID C: TEST 8 SPARE CITY OWNED TRAFFIC
$1,040.00
$130.00
MONITORS
GRAND TOTAL: BID A PLUS BID B PLUS BID C
$17,819.00
GRAND TOTAL: OPTIONAL BID D
$75,200.00
Labor for repairs beyond Preventive Maintenance as defined in Section 6, Special Provisions. Not to be included in bid tabulations.
Not part of contract award, but
TRAFFIC SIGNAL REPAIR ( LABOR ONLY)
must be completed for bid to be
PRICE PER HOUR
$ 115.00
PER HOUR
considered.
Optional Bid Items
These items will not be a part of the bid tabulation for award purposes,
but must be completed for the bid to be considered.
1. DETECTOR LOOP TESTING
Loop testing shall be performed to the as specified in Caltrans Standard Specifications, Section 86-2.14 Testing
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ARTICLE V - By my signature hereunder, as Contractor, I certify that I am aware of the
provisions of Section 3700 of the Labor Code, which requires every employer to be insured
against liability for workers' compensation or to undertake self-insurance in accordance with the
provisions of that code, and I will comply with such provisions before commencing the
performance of the work of this contract.
ARTICLE VI - It is further expressly agreed by and between the parties hereto that, should there
be any conflict between the terms of this instrument and the Bid Proposal of the Contractor,
then this instrument shall control and nothing herein shall be considered as an acceptance of
the said terms of said proposal conflicting herewith.
ARTICLE VII - The City is to furnish the necessary rights-of-way and easements and to
establish lines and grades for the work as specified under the Special Provisions. All labor or
materials not mentioned specifically as being done by the City will be supplied by the Contractor
to accomplish the work as outlined in the specifications.
ARTICLE VIII - The Contractor agrees to commence work pursuant to this contract as directed
by the City during the 2010/2011 fiscal year.
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WHEN SIGNING THIS CONTRACT, THE CONTRACTOR AGREES THAT THE TIME OF
COMPLETION FOR THIS CONTRACT IS REASONABLE AND THE CONTRACTOR AGREES
TO PAY THE CITY LIQUIDATED DAMAGES AS SET FORTH IN SECTION 6-04.03 OF THE
SPECIAL PROVISIONS. CONTRACTOR AGREES THAT THIS AMOUNT MAY BE
DEDUCTED FROM THE AMOUNT DUE THE CONTRACTOR UNDER THE CONTRACT.
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands the year
and date written below.
CONTRACTOR: CITY OF LODI
By
Title
(CORPORATE SEAL)
By;
Konradt Bartlam
Interim City Manager
Date:
Attest:
Randi Johl
City Clerk
Approved as to form:
D. Stephen Schwabauer
City Attorney
n_�
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RESOLUTION NO. 2010-129
A RESOLUTION OF THE LODI CITY COUNCIL AWARDING
THE CONTRACT FOR TRAFFIC SIGNAL PREVENTIVE
MAINTENANCEAND REPAIR PROGRAMAND AUTHORIZING
CITY MANAGER TO NEGOTIATE AND EXECUTE ONE-YEAR
CONTRACT EXTENSION
WHEREAS, in answer to notice duly published in accordance with law and the order of
this City Council, sealed bids were received and publicly opened on July 8, 2010, at 11:00 a.m.
for the Traffic Signal Preventive Maintenance and Repair Program, described in the
specifications therefore approved by the City Council on June 16, 2010; and
WHEREAS, said bids have been checked and tabulated and a report thereof filed with
the City Manager as follows:
Bidder Bid
Republic ITS $17,819
Econolite $17,884
WHEREAS, staff recommends awarding the contract for the Traffic Signal Preventive
Maintenance and Repair Program to the low bidder, Republic ITS, of Novato, California, in the
amount of $17,819, and authorizing the City Manager to negotiate and execute an extension of
the contract for one year, if mutually agreed upon by both parties and advantageous to the City.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award
the contract for the Traffic Signal Preventive Maintenance and Repair Program to the low
bidder, Republic ITS, of Novato, California, in the amount of $17,819; and
BE IT FURTHER RESOLVED that the City Council does hereby authorize the City
Managerto negotiate and execute a contract extension for one year, if mutually agreed upon by
both parties and advantageous to the City.
Dated: August 4, 2010
hereby certify that Resolution No. 2010-129 was passed and adopted by the Lodi City
Council in a regular meeting held August 4, 2010, by the following votes:
AYES:
NOES:
ABSENT:
ABSTAIN:
COUNCIL MEMBERS— Hansen, Hitchcock, Johnson, and
Mayor Katzakian
COUNCIL MEMBERS— None
COUNCIL MEMBERS — Mounce
COUNCIL MEMBERS — None
2010-129
HL
City Clerk