HomeMy WebLinkAboutAgenda Report - August 3, 2011 C-04AGENDA ITEM C-0'
CITY OF LODI
COUNCIL COMMUNICATION
• + TM
AGENDA TITLE: Accept Quarterly Report of Purchases Between $5,000 and $20,000
MEETING DATE: August 3, 2011
PREPARED BY: Purchasing Technician
RECOMMENDED ACTION: Accept Quarterly Report of Purchases between $5,000 and $20,000.
BACKGROUND INFORMATION: During the second calendar quarter of 2011, the following purchases
were awarded. Background information for each purchase is attached as
Exhibits A through L.
Exh
Date
Contractor
Project
Award Amt.
A
4/11/11
Turf Star
Pro Force Debris Blower
$6,815.30
B
4/14/11
Pape Kenworth
Emergency repair of Truck 2051
$6,391.95
C
5/3/11
GreenField
Repair work for the CNG fueling station at MSC
$5,437.44
D
5/4/11
IKON Office Solutions
New B&W Printer/Copier/Scanner for CDD
$5,742.00
E
5/4/11
Industrial Electrical Co.
White Slough Aeration Blower Motor
$11,451.01
F
5/12/11
One Source Distributors
Electric Inventory
$8,727.68
G
5/25/11
HD Supply Portland
Electric Inventory
$9,891.91
H
6/2/11
One Source Distributors
Electric Inventory
$16,171.90
1
6/2/11
L&H Airco
Fire Sta. #4 HVAC Global Controller replacement
$5,917.00
J
6/7/11
View Point Photography
Aerial Photo of Surface Water Treatment Facility
$7,884.38
& WSWPCF Bio -solids Dewatering projects
K
6/13/11
All Phase Electric Supply
Electric Inventory
$5,328.75
L
6/13/11
Stella Jones
Electric Inventory
$15,703.50
FISCAL IMPACT: Varies by project. All purchases were budgeted in the 2010-2011 Financial Plan.
FUNDING: Funding as indicated on Exhibits.
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Attachments
Jordan Ayers, Deputy City Man ger
APPROVED: Z,
Konradt Bartlam, City Manager
EXHIBIT A
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
BIDS OR PROPOSALS RECEIVED:
Turf Star
Agri Metal
Buffalo
Pro Force Debris Blower
Parks, Recreation and Cultural Services
Turf Star
$6,815.30
April 11, 2011
"NO BID".or NO RESPONSE RECEIVED:
$6,815.30
$7,139.09
$7,572.09
BACKGROUND INFORMATION & BASIS FOR AWARD:
The Parks Division continues to find tools and procedures to be more effective and efficient.
This debris blower will assist staff in many ways. Examples include leaf season and cleanup
following special events
FUNDING:
Purchase Order No. 20493
107525.7719, 107531.7719
Prepared by: Steve Dutra
Title: Park Superintendent
Reviewed by:
EXHIBIT B
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: Emergency repair of Truck 2051
DEPARTMENT: Fire
CONTRACTOR Pape' Kenworth
AWARD AMOUNT: $6,391.95
DATE OF RECOMMENDATION: 04/14/11
BIDS OR PROPOSALS RECEIVED:
Emergency repair
"NO BID" or NO RESPONSE RECEIVED:
Emergency repair
BACKGROUND INFORMATION & BASIS FOR AWARD:
Emergency repair
FUNDING: $6,391.95 Acct.#102012.7333
Prepared by: Aimee R. Murry
Title: Division Chief
Reviewed by:
Purchase Order No.
$6,391.95
EXHIBIT C
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: Repair Work for the Compressed Natural Gas (CNG)
Fueling Station at Municipal Service Center
DEPARTMENT: Public Works Department
CONTRACTOR GreenField
AWARD AMOUNT: $5,437.44
DATE OF RECOMMENDATION: May 3, 2011
BIDS OR PROPOSALS RECEIVED:
GreenField $ 5,437.44
**GreenField is Sole -Supplier and is the contracted service provider for CNG
Station Maintenance.
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
This purchase order is being issued for repair work for the Compressed Natural Gas (CNG)
Fueling Station at the Municipal Service Center (MSC), 1331 South Ham Lane, Lodi.
Replacement of Safety Relief Valves. Services to include removal of old parts, installation of
new parts, labor and estimated shipping.
FUNDING: 125057.7331
Prepared by: Dennis Callahan
Title: Fleet & Facilities Manager
Reviewed by:
Purchase Order No. 20511
EXHIBIT D
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
BIDS OR PROPOSALS RECEIVED:
IKON
Xerox
HP
New Black & White Printer/Copier/Scanner for CDD
Community Development
IKON Office Solutions
5742.00
05/04/2011
"NO BID" or NO RESPONSE RECEIVED:
NA
BACKGROUND INFORMATION & BASIS FOR AWARD:
Old printer was not cost effective in maintaining any longer.
5742.00
8405:00
8705.25
FUNDING: 340451.7701 & 340452.7701
Prepared by: Kari Chadwick
Title: Admin. Secretary
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Reviewed by:
Purchase Order No. 20510-003
EXHIBIT E
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
White Slough Aeration Blower Motor
Public Works
Industrial Electrical Co.
$11,451.01
May 4, 2011
BIDS OR PROPOSALS RECEIVED:
Industrial Electrical Co. $11,451.01
"NO BID" or NO RESPONSE RECEIVED:
Insufficient time available to acquire bids
BACKGROUND INFORMATION & BASIS FOR AWARD:
This project involves the repair of a motor for an aeration blower at White Slough. This motor is
used to drive a blower, which supplies air to the aeration system. The aeration system is critical
in maintaining aerobic bacteria, which are integral to the activated sludge process. If proper air
is not maintained the bacteria would die, the process would fail, and the Facility would be in
violation of its permit. This motor is one of four units installed in 2003. The immediate repair is
necessary due to the condition of the other units. This blower motor failure leaves only one fully
operational unit which does not provide the needed redundancy to assure process compliance.
Staff dispensed with a formal bid process and sent the motor to Industrial Electrical Company of
Stockton, CA.
FUNDING: 170403.7331
Prepared by: Del Kerlin
Title: W.T. Superintendent
Reviewed by: `Ci
Purchase Order No. 20518
WADel1CM_R0AICM RA_lndustrial Electrical 4-1 1.doc 5/5/2011
EXHIBIT F
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
Electric Inventory
Electric Utility
One Source Distributors
$8,727.68
5/12/11
BIDS OR PROPOSALS RECEIVED:
One Source Distributors $8,727.68
See attached sheet
"NO BID" or NO RESPONSE RECEIVED:
See attached sheet
BACKGROUND INFORMATION & BASIS FOR AWARD:
These items are for the Electric Inventory. They will be used in new construction, and also
replacement of failed items in the system. One Source Distributors is the low responsible
bidder and was awarded the Purchase Order
FUNDING:
Prepared by: Randy. Lipelt
Title: Buyer _^
Reviewed by:
Purchase Order No.: 20527
EXHIBIT G
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
Electric Inventory
Electric Utility
HD Supply Portland
$9,891.91
05/25/11
BIDS OR PROPOSALS RECEIVED:
HD Supply Portland
Sole Supplier See Attached Letter
"NO BID" or NO RESPONSE RECEIVED:
$9,891.91
BACKGROUND INFORMATION & BASIS FOR AWARD:
These items are for the Electric Inventory. They will be used in new construction, and also
replacement of failed items in the system. HD Supply Portland is the only authorized Cooper
Products Vendor and was awarded the Purchase Order.
FUNDING: 160.1496
Prepared by: Randy Lipelt
Title: Buyer
Reviewed byres : 'J
Purchase Order No.: 20554
EXHIBIT H
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
BIDS OR PROPOSALS RECEIVED:
One Source Distribution
HD Supply Benicia
HD Supply Portland
Wesco
Electric Inventory
Electric Utility
One Source Distribution
$16,171.90
06/02/11
"NO BID" or NO RESPONSE RECEIVED:
GEXPRO
General Pacific No Bid 2 Items on Quote
Gen Pac was high on the 2 Items quoted.
$16,171.90
$16,626.24
$17,943.75
$18,015.42
BACKGROUND INFORMATION & BASIS FOR AWARD:
These items are for the Electric Inventory. They will be used in new construction, and also
replacement of failed items in the system. One Source Distribution is'the low responsible
bidder and was awarded the Purchase Order.
FUNDING: 160.1496
Prepared by: Randy Lipelt
Title: Buyer
Reviewed by: �� )
Purchase Order No,: 20559
EXHIBIT I
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: Fire Station # 4 HVAC Global Controller replacement
DEPARTMENT: Public works
CONTRACTOR L&H Airco
AWARD AMOUNT: $5,917.00
DATE OF RECOMMENDATION: June 6, 2011
BIDS OR PROPOSALS RECEIVED:
L&H Airco
(Sole supplier)
"NO BID" or NO RESPONSE RECEIVED:
N/A
BACKGROUND INFORMATION & BASIS FOR AWARD:
$5,917.00
The existing Alerton IBEX Controller is no longer working and just to replace the controller is
$4001.16. To update to a new Alerton BACtalk Global Controller instead to match the Police
Dept., Library and new City Hall HVAC systems will cost $5,917.00. Therefore it is cost effective
to update to a new system now because of the price difference and to have all the City
buildings on the same HVAC control systems. The reason we recommend L&H Airco is
because they are the sole supplier for Northern California.
FUNDING: 103511. 7331
Prepared by: John Munoz
J
Title: Facility Supervisor
EXHIBIT J
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: Aerial Photo documentation of construction progress for the
Surface Water Treatment Facility and WSWPCF Bio -solids
Dewatering projects
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
BIDS OR PROPOSALS RECEIVED:
Public Works Department
View Point Photography
$7,884.38
June 7, 2011
View Point Photography $ 7,884.38
"View Point Photography is Sole -Supplier in the Lodi and Stockton area for aerial
photography
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
This purchase order is being issued for professional service to provide aerial photo
documentation of construction progress for the Surface Water Treatment Facility and the
WSWPCF Bio -solids Dewatering projects.
FUNDING:
Purchase Order No. 20568
172016.1825.2300 & 181011.1825.2300
Prepared by: Gary Wiman
Title: Construction Project Manager
Reviewed by:
EXHIBIT K
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
BIDS OR PROPOSALS RECEIVED:
All Phase Electric Supply
General Pacific
Electric Inventory
Electric Utility
Ail -Phase Electric Supply
$5,328.75
06/13/11
"NO BID" or NO RESPONSE RECEIVED:
$5,328.75
$5,411.43
GEXPRO
HD Supply Portland
HD Supply Benicia
WESCO
Platt Electric Supply
One Source Distribution
BACKGROUND INFORMATION & BASIS FOR AWARD:
These items are for the Electric Inventory. They will be used in new construction, and also
replacement of failed items in the system. All Phase Electric Supply is the low responsible
bidder and was awarded the Purchase Order.
FUNDING: 160.1496
Prepared by: Randy Lipelt
Title: Buyer
Reviewed by: (,,j-
�0 G
Purchase Order No.: 20573
EXHIBIT L
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
BIDS OR PROPOSALS RECEIVED:
Electric Inventory
Electric Utility
Stella Jones
$15,703.50
06/13/11
Stella Jones $15,703.50
The Oeser Company $16,704.00
Bell Lumber & Pole Company $22,233.94
Bridgewell Resources $16,334.25
"NO BID" or NO RESPONSE RECEIVED:
McFarland Cascade
Nevada Wood Preserving
BACKGROUND INFORMATION & BASIS FOR AWARD:
These poles are for the Electric Inventory. They will be used in new construction, and also
replacement of failed poles in the system. Stella Jones is the low responsible bidder and was
awarded the Purchase Order.
FUNDING: 160.1496
Prepared by: Randy Lipelt
Title: Buyer
Reviewed by: (�-)� w t
Purchase Order No.: 20574