HomeMy WebLinkAboutAgenda Report - July 21, 2010 D-03AGENDA ITEM
&1. 1% CITY OF LODI
COUNCIL COMMUNICATION
Im
AGENDA TITLE: Adopt Resolution Awarding Contractfor Asphalt Materialsfor Fiscal Year 2010/11
to George Reed, Inc., of Lodi ($27,785)
MEETING DATE: July 21, 2010
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt a resolution awarding the contractfor asphalt materials for
Fiscal Year 2010/11 to George Reed, Inc., of Lodi, in the amount of
$27,785.
The asphalt material purchase is as follows:
Item A. 100 Tons 3/8" Max Medium Type A, PG 64-16 $5,601
Item B. 400 Tons 1/2" Max Medium Type A, PG 64-10 $22,184
BACKGROUND INFORMATION: This contract provides asphalt materials for various street
maintenance projects carried on throughout the City during the fiscal
year.
Specifications for this projectwere approved on June 16, 2010. Bid packets were mailed out to three
vendors. On June 30, 2010, the City received two bids for the asphalt materials (bid tab attached). This
year's contract prices decreased by an average of 3.5 percent over last year's prices. The quantities of
asphalt will be commensurate to funding available.
FISCAL IMPACT: This budget expense will assist the Streets and Drainage Division in its
continuing effort to maintain the City of Lodi's asphalt paving.
FUNDING AVAILABLE: Measure K Fund (325)
Jordali Ayers
Deputy City Manager/Internal Services Director
Aazz,,- Jaf 1106�
F. Wally andelin
PublicWorks Director
Prepared by Curt Juran, Street and Drainage Superintendent
FWS/CJ/dsg
Attachment
cc: Curt Juran, Streets and Drainage Superintendent
APPROVED: l<!�—�-�®
Konradt Bartlam, Interim City Manager
KAWMCOUNCIL\2010WsphaltAward.doc 7/6/2010
13dder F.O.B. Plant per ton Tax Plus Er Sunft ge / Total penton plusTaosand
/ W MMionW Costs
NW Mdtional Costs
%Inaeaee-
100 TONS (3/91 Max Median Type A PG 6416
deaeasefor FY
differetwe
200Sx2010
2009/2010
Granite C Etnx#ion C njDany $60.00 $5.25
$0.00
$65.25
$6.80
$58.45
12%
George Reed $51.50 $4.51
$0.00
$56.01
$2.44
$58.45
-40/6
400 TONS (11ZI Max Median Type A PG 6410
Granite C Etnx#ion Company $58.00 $5.08
$0.00
$63.08
$5.71
$57.37
100/0
George Reed $51.00 $4.46
$0.00
$55.46
$1.91
$57.37
-30/6
K:\W P\COUNCIL\2010\AsphaltPurchase_Attachment.xls
BID PROPOSAL --ASPHALT MATERIALS
CITY OF LODI, CALIFORNIA
201012011
ITEM 1. 9.6mm (3/8") Max Medium Type A, PO 64-16 or 64-10
F.O.B. Plant
Estimated Annual Quantity 100 Tons
PRICE PERTON:
TAX:
ADDITIONAL COSTS
(fuel surcharge, energy
adjustments, etc., if any)
TOTAL COST PER TON
*To bid Item 1, you must own or operate an asphalt supply plant.
ITEM 2. 12.5m (1/2") Max Medium Type A, PG 64-10
F.O.B. Plant
Estimated Annual Quantity 400 Tons
PRICE PER TON:
TAX:
ADDITIONAL COSTS
(fuel surcharge, energy
adjustments ,etc. if any)
TOTAL COST PER TON
$ 1l,4
*To bid Item 2, you must own or operate an asphalt:supply plant
Loads may be six (6), twelve (12) or twenty-five (25) tons.
R:IGROUPISTREETSIASPHALT12010-2011tAsphalt Specs 2010-11.doc 06/16/2010
Plant Location: r)
(Street address)
(City, Zip Code)
151' " -1
(Telephone Number)
(FAX number)
The following information is requested for those bidding:
Fee for Asphalt Recycling,$ fjO- -perton. If No Charge write NC.
R:XGROUP\STREETS\ASPHALM010-20111Asphalt Specs 2010-11.doc 06/16/2010
DECLARATION OF BIDDER
The undersigned declares that the specifications in the attached Notice Inviting Bids and this Bid
Proposal have been examined and submits,the above schedule of prices as undersigned's bid. All
representations made herein are true and are made under penalty of perjury.
BIDDER'S COMMENTS:
Dater - 2010
Contractor
Authorized S"nature
Title
TYPE OF 613GANIZATION
Individual, Partnership, or Corporation
Address
o
Telephone
CITY OF LODI,
A Municipal Corporation
Konradt Bartlam
Interim City Manager
Attest:
Randi Johl
City Clerk
Approved as to Form:
D. Stephen Schwabauer,
City Attorney
R:IGROUP\STREETS"SPHAIT\2010-2011 Asphalt Specs 2010-11.doc 08/18/2010
RESOLUTION NO. 2010-118
A RESOLUTION OF THE LODI CITY COUNCIL
AWARDING THE CONTRACT FOR ASPHALT MATERIALS
FOR FISCALYEAR 2010/11
WHEREAS, in answer to notice duly published in accordance with law and the order of
this City Council, sealed bids were received and publicly opened on June 30, 2010, for asphalt
materials for fiscal year 2010/11, described in the specifications therefore approved by the City
Council on June 16,2010; and
WHEREAS, said bids have been checked and tabulated and a report thereof filed with
the City Manager as follows:
Bidder Bid
Granite Construction Company Item A: $ 6,525
Item B: $25,232
George Reed, Inc. Item A: $ 5,601
Item B: $22,184
WHEREAS, staff recommends awarding the contract for asphalt materials for fiscal year
2010/11 to the low bidder, George Reed, Inc., of Lodi, California, in the amount of $27,785.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award
the contract for asphalt materials for fiscal year 2010/11 to the low bidder, George Reed, Inc., of
Lodi, California, in the amount of $27,785.
Dated: July 21, 2010
hereby certify that Resolution No. 2010-118 was passed and adopted by the Lodi City
Council in a regular meeting held July 21, 2010, by the following votes:
AYES:
NOES:
ABSENT:
ABSTAIN:
COUNCIL MEMBERS — Hansen, Hitchcock, Johnson, Mounce, and
Mayor Katzakian
COUNCIL MEMBERS — None
COUNCIL MEMBERS — None
COUNCIL MEMBERS— None
2010-118
ND L
City Clerk