HomeMy WebLinkAboutAgenda Report - July 17, 1991 (135)OF
CITY OF LODI COUNCIL COMMUNICATION
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AGENDA TITLE: Contract Award for Kofu Parl, Sports Lighting, 1145 South Ham Lane
MEETING DATE: July 17, 1991
PREPARED BY: Public Works Director
RECOMMENDED ACTION: That the City Council waive the bid informality and adopt the
attached resolution awarding the contract for the above project
to Central Sierra Electric Company in the amount of $50,953.00.
BACKGROUND INFORMATION: This project includes the installation of City -furnished
lighting equipment from Musco Lighting, Inc. The time
frame specified for the installation is August 25 through
September 30, 1991 to avoid park scheduling conflicts.
Plans and specifications for this project were approved on May 15, 1991. The City
received the following eight bids for this project:
Bidder Location
Central Sierra Electric
Jackson
Overhead Electric Co.
Elverta
Cabar Electric
Sacramento
Richard Heaps
Sacramento
Van Alt Co.
Lodi
Grason Electric
Sacramento
Tri -Technic Inc.
Jamestown
Commercial Systems Electric San Mateo
Bid
$50,953.00*
$54,027.00
$61,878.00
$62,568.00
$64,100.00
$64,456.00
$65,750.00
$88,750.00
*Did not include receipt of addendum
During the bidding, an addendum to the pians and specifications was issued. All the
bidders except the low bidder returned the receipt of the addendum with their
proposal. The low bidder has stated that he was aware of the addendum and simply
failed to include the receipt in the proposal. A letter and the receipt are
attached.
The addendum included four items:
1) Delivery Arrangement - The specifications stated that the Contractor was to pick
up the City -furnished poles and lights at the Municipal Service Center. The
addendum allowed the Contractor to make separate delivery arrangements directly
with Musca. This could have no affect on the bid or save a few hundred dollars
in handling costs depending on how the Contractor planned to do the work.
APPROVED:
THOMAS A. PET
City Manager
CC-:
11-KOFU4/TXT'd.02M (CO.COM) July 2, 1991
Kofu Park Sports Lighting
July 17, 1991
Page 2
2) Pole Removal - The specifications required that the old poles were to be cut off
one foot below grade and the holes backfilled. The addendum required them to be
removed completely but also indicated if the Contractor cut off the poles seven
feet above ground, the City would pull out the pole stub. The Contractor would
fill the holes. Again, depending on how the Contractor planned to do the work,
this could add a few hundred dollars in labor costs.
3) Enclosures - The addendum clarified the latching and padlock requirements for
the service and switch panel door; no cost impact.
4) Plans - The control wiring diagram was clarified and a requirement that the
electric service and lighting contacters be in the same enclosure or in matching
enclosures was added- This could have added up to $1,000 depending on luw the
Contractor planned to order and assemble the equipment.
in contacting the other bidders, those who could be reached felt the addendum was of
a minor nature with no substantial cost. One indicated the bid price with the
addendum was $3,500 lower than it would have been.
Since the addendum was of a minor nature in relation to the project cost, it is
reasonable for the Counci? to waive the informality and award the bid to the low
bidder. Alternately, the Council could reject the bid and award to the second
bidder. In order to meet the construction schedule, it is recommended that the
project not be rebid since the Contractor still must order a service and switch
panel which will take some time.
FUNDING: Originally Budgeted:
Budgeted Fund :
Current Appropriation :
Total Project Estimate
Bid Opening Date:
Prepared by Richard C. Prima Jr.,
JLR/RCP/mt
Attachment
1990/91
General Fund, Capital Outlay
$130,400
$130,400
June 19, 199
(rJackL.nsko
ks Director
Assistant City Engineer
cc: Purchasing Officer
Parks and Recreation Director
CKOFU4/TXTW.02M (CO.COM) July 2, 1991
CENTR L SIERRA ELECTRIC CO., INC.
Afff
PC BOX 698, JACKSON, CA 95642
(201 223-3363 - FAX. (209) 267-0307
Lic. # 434207
a JA
June 27, 1991 ',-C
r, 1991
MD)
City of Lodi
221 West Pine Street
Lodi, CA 95241-1910
ATTN; Richard Prima
RE: Kofu ?ark Proposal
Dear Mr. Prima,
0
Attached please find the signed acknowledgement of receipt of
addendum number 1. This acknowledgement was inadvertently left out
of our bid proposal dated June 19, 1991. Central Sierra Electric
assures the City of Lodi that the addendum and the modifications
make by the addendum were in fact incorporated into our written
proposal for the Kofu Park Project,
If you or your staff have further questions, please contact the
writer at (209) 223-3363.
CITY OF LODI
PUBLIC WORKS DEPARTMENT RECEIPT OF ADDENDUM
PROJECT: KOFU PARK SPORTS LIGHTING
Received from the City of Lodi ADDENDUM NO. 1 to the plans and
specifications for the above referenced project.
Date:_, jv"t q—/ qq-1—
Central Sierra Electric
By
Estimator
NOTE: This acknowledgement must be submitted with the Bid Proposal.
K0FU.A/TXTE.02M
RESOLUTION NO. 91-128
A RESOLUTION OF THE LOD! CITY COUNCIL
AWARDING THE CJONMCT FOR KOFU PARK SPORTS LIGHTING
1145 SOUTH HAM LANE
WHEJZM in answer to notice duly published in accordance with
law and the order of this City Council, sealed bids were received and
publicly opened on June 19, 1991 at 11:00 am. for the contract for
Kofu Park Spurts Lighting, described in the specifications therefor
approved by the City Council on May 15, 1991; and
WHatM said bids have been compared, checked, and tabulated and
a report thereof filed with the City Manager as follows:
Bidder Location Bid
Central Sierra Electric Jackson $50,953.00*
Overhead Electric Co. Elverta $54,027.00
Cabar Electric Sacramento $61,878.00
Richard Heaps Sacramento $62,568.00
Van A 1 t Co. Lodi $64,100.00
Grason Electric Sacramentc $64,456.00
Tri -Technic Inc. Jamestown $65,750.00
Commercial Systems Electric San Mateo $88,750.00
*Did not include receipt of addendum
WHEJZM the City Manager recommends that award of the contract
for Kofu Park Sports Lighting, be made to the low bidder, Central
Sierra Electric Company, and the bid informality be waived;
NOW, THEREFORE, BE IT RESOLVED by the Lodi City Council that
award of contract for Kofu Park Sports Lighting be and the same is
hereby awarded to Central Sierra Electric, the low bidder, in the
amount of $$50,953.00; and
BE IT FURTHER RESOLVED, that the bid informality of not including
receipt of addendum is hereby waived.
Dated: July 17, 1991
RES91128/TXTA.02J
Resolution No. 91-128
I hereby certify that Resolution No. 91-128 was passed and
adopted by the City Council of the City of Lodi in a regular meeting
held July 17, 1991 by the following vote:
Ayes: Council Mcmbers - Pennino, Pinkerton, Sieglock, Snider
and Hinchman (Mayor)
Noes: Council Members - None
Absent: Council Members - None
&"') �4"6L'-'
Alice M. Reimche
City Clerk
91-128
RES91128/TXTA.42J