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HomeMy WebLinkAboutAgenda Report - July 17, 1991 (119)CVOFCITY OF LODICOUNCIL COMMUN ICATlON AGENDA TITLE: Council of Governments (COG) 1991-92 Operating Budget M[EIING DATE: July 17, 1991 PREPARED BY: City Manager RECOMMENDED ACTION: That the City Council adopt Resolution Na 91-136 ratifying approval of the 1991-92 San Joaquin County Council of Governments Operating Budget. BACKGROUND MRMATION The City Council has been requested by the Board of Directors of the San Joaquin County Council of Governments to ratify COG's budget previously approved by the COG Board of Directors. This is being done in compliance with the terms and conditions of the Joint Powers Agreement between COG and each member agency. A copy of the cover letter and budget is attached (Exhibit A). FUNDING: None required Respectfully submitted, Thomas A. Peterson City Manager TAP: br Attachment CCCOM252/TXTA.07A RESOLUTION NO. 91-136 A RESOLUTION OF THE LODI CITY OOLN 7[, RATIFYING APPROVAL OF THE PROPOSED 1991-92 SAN JOAQUN COUNTY OOLMIL OF GOVERNMENTS' BUDGET RESOLMD, that the City Council of the City of Lodi, following review, does hereby ratify the approval of the San Joaquin County Council of Governments' proposed budget for Fiscal Year 1991-92, a copy of which is attached hereto as Exhibit A, and thereby made a part hereof. Dated: duly 17, 1991 I hereby certify that Resolution No. 91-136 was passed and adopted by the City Council of the City of Lodi in a regular meeting held July 17, 1991 by the following vote: Ayes : Council Members - Pennino, Pinkerton, Sieg 1 oc k , Snider and Hinchman (Mayor) Noes : Council Members - Nome Absent: Council Members - None A" lit, 4,,,Z Alice M. Reimche City Clerk 91-136 RES9i136JTXTA.0IV f I I : a ULJ ` � N ;1 of Joaquin County, C©u *aers 0fft re {btcmhcr Agcnctca: Cittcs of Escalon. Lathrop. L.xli_ Ntantcca. Ripon. Stockton. Tracy. County of San Joaquin June 4, 1991 Mr. Thomas Peterson City Manager City of Lodi 221 W. Pine Street Lodi, CA 95240 Dear Mr. Peterson: Attached is 1) a memorandum from me to your Council, 2) a copy of the COG adopted budget, 3) and two graphics depicting the changes that have occurred over the past year. I request that you agendize this for your Council's approval. I will be happy to attend any meeting to answer any questions you or your policymakers may have on this matter. However, I will not be available during the week of June 17, as I will be on vacation singing with the Stockton Chorale in Carnegie Hall. During that week there will be no one able to attend a Council meeting to speak on this matter. Please let me know when you will be placing this on your agenda. Thank you for your assistance. Sincerely yours ANDREW T. CHESLEY Interim Executive Director Regional Transportation Planning Agency, Local Transportation Authority. Congestion Management ARency, Airport Land Use Commission 1860 E. Hazelton Avcnuc • Stocktgn. California 95205 0 (309) 468-3913 • FAX: (209) 468-3330 �an Joaquin County' Coun cf Governments Member Agencies Cities of Escalon. Lathrop. Lodi. >tanteca. Ripon. Stockton. Tracy. County of San huyutn /O M E M n R A N D 11 M TO: The San Joaquin Board of Supervisors and the City Councils of Lodi, Stockton, Manteca, Lathrop, Tracy, Ripon and Escalon FROM: Andrew Chesley, COG Interim Executive Director SUBJECT: COG's 1991-92 Adopted Budget. DAM: June 4, 1991 Attached is the San Joaquin County Council of Governments (COG) budget for 1991-92 adopted May 29 by the COG Board. Our Joint Powers Agreement stipulates that this budget must be sent to all our County's local governing boards for their ratification. The budget must be approved by a majority of our local jurisdictions (5) representing over 55% of the county's population to go into effect. With the passage of Measure K and an expanded commitment for ridesharing from the State of California, COG's budget looks markedly different from last year. o Measure K expenses for salaries, consultant contracts, overhead and other related expenses totals $475,000. Last year this program did not exist. a The SanJoaquin/Stanislaus Rideshare program operated by San Joaquin County COGwill receive $273,000 in 1991-92 as compared to $165,0()0 in 1990-9 L a COG's on-going transportation planning activitieswill actually diminish somewhat from roughly $780,000 to $730,000. o In sum, COG's budget expands from $973,000 to $1,550,000, a 59% increase. The major components ofthis increase are: Total of all 100 line items: + An 11 % increase over last year's budget for COG salaries and benefits. The increase covers 3 projected cost of living increase, promotions, the new Executive Director's salary, and three new staff positions. The increase is small, because last year several new positions were budgeted but not filled, two planner positions were vacant for a total offivemonths, and the retirement buyout for the Executive Director inflatedlast year's budget. Regional Transportation Planning Agency, Local Transportation Authority. Congestion Management Agency, Airport Land Use Commlwiw 1860E. Hazelton Avenue • Stockton. California 95205 • (209) 468.3913 • FAX: (209) 468-3330 Line Item 264 A 141%increase in rent is due to the expected move to the County Human Services Building. The building rent of S 1.05 a square foot plus parking costs is included in this amount. This compares to similar downtown rental costs of 5130 to 51.45 a square foot. Presently COG rents space from the County at $.50 a square foot. The move will increase our officespace from 1,700 square feet to 4.150 square feet. Line Item 220 Due to COG's Measure K responsibilities, our Professions and Special Services (contracts) budget has gone up 133%. Many of these contracts are one time only et forts mandated by Measure K Line Item 217 • This increases approximately$9,000 or 52%. This is in line with the total budget increase. This item covers both staff, and avert' Iittuted amount of Board travel. The new Measure K responsibilities account for most of this increase. Line Item 201 Our office expenses will go up 40%. This is roughly comparable with the increase in the total budget minus some discounting for the professional services increase. Line Item 45 41 Fixed Assets have decreased by almost 40% from last year. This is due to the fact we have completely computerized our office and are generally only enhancing or upgrading that equipment. Also the new lease with the County includes some furniture. Line Item 206 Our communication budget will decrease by 18%. This is due to a variety of factors, but themailo or one being that the leasing of new phone equipment r our new office space did not occur in 1990-91 as anticipated. We are carrying that expense over with some cost savings due to our location in the County's H:iman Services Building. SUMMARY The COG Board requests the ratification of this budget by the cities and the County. The Board recognizes that with the agency's expanded efforts and a new Executive Director this budget may have to be revisited during the year, but feels comfortable enough in the budget to recommend your adoption. SAN JOAQU_:r cc[:.rT•� CCU-IC:r OF GOVE_Mrt-_NTS pre!_=.L.^.ary - 1991-92 L21 --t 17TE ! BUCGET AND TUSTi=TCATIOU (0346010) The fallowing are the salaries and fringe benefits for the staff of ;.~e San Jcacuin count./ Ccun cil of Gover=ents for the 1991-92 Fiscal Year and i^cl;:de any step increases that the staff are entitled to. All fringe benefits are programmed at the rate anticipated 'v -.:ie County for the coming year. 1 90-9 Hi6il�zVP 101 SALARIES - C1FETE'RiA 511,500 $ 15,000 131 SALARIZES - EXT11U HZELP Extra help is used during the su=e-,;. months for the traffic counts and other needed tasks, This will cover the costs for an occasional intern. 141 SALARIES This item includes all'COG's fulltime positions. The calcul= atsd salaries allow for normal step increases and any salary adjustments that may be approved. The following provides a break- down Qf classifications currently within the COG and anticipated positions during the fiscal year. This w i 11 add two new positions to COG staff. 1 Executive Director 1 Deputy Direr-cr 2 Senior Planners I Financial Manager 4 Associats Planners I Assistant Planner . 1 Financial Assistant 1 Senio. Sacretar,! 1 Off'_ce Assistant II Office Assistant 1 $ 8,000 10,000 $502,506 $572,784 SAN JOAQUIN C^MN77^'f COU.JC-_rL OF GOVERIRMENTS Preliminary - 1991-92 =tTE ITEM BUDGET AND JUSTIFICATION (03-6010) The following are the salar las and fringe benefits for the staf f of t:ae San Joacuin Count-: Ccun cil of Governrents for the 1991-92 F fiscal. Year and include any stag increases that the stat: are entitled to. Ail fringe bane -its are programed at the rate anticipated by the County for the coming year. LINE BUCGZTED REQUESTED ITEM DESCRIPTION 1990-9I 1991-92 101 SAZ. RTES - CAFETERIA $ 11,500 $ 15,000 131 SaL?.RT_E S - EXTRA HELP $ 8,000 10,000 Extra help is used during the summer months for the traffic counts and other needed tasks. This w i 11 cover the costs for an occasional intern. 143. SALARIES $502,506 $572,784 This item includes all COG's fulltime aositions. The calcul- at26 salaries allow for normal sten increases and any salary adjustments that may be approved, The following proviies a break- down of-lassifications currently within the COG and anticipated positions during the fiscal year. This will add two new positions to COG staff. 1 Executive Director I Deputy Director 2 Senior Planners 1 Financial Manager 4 Associate Planners 1 Assistant Planner 1 Financial Assistant 1 Senior Secretary 1 Or==ce Assistant r= 2. Office Assistant LING. BUDGETED REQUESTED T'E`EM DES CRT? T f0'tT 1990-9i 991-92 om♦ i 189 �TT"1 S 971 S 1,271 191 RET1R_EEMEll T S 57,639 $ 66,108 193 OASDI (Soc. Sec.) $ 14,542 $ 6,622 193- piE0ICA RE S 2,309 S 7,388 003 194 LIFE INSURANCE S 338 S 429 195 HF.ALT'r: INSURANCE S 39,595 S 33,805 196 DENTAL I'NSliRANCE $ 3,432 S 4,342 199 VISION CARE $ 687 S 832 TOTAL SALARIES AND EMPLOYEE $651,519 $724,381 BENEFITS 201 OFFICS EXPENSE - GENERAL $ 20,000 S 23,000 Included are all regular office supplies essential to the oper- ation of the COG as a Planning Agency. Including printing. Although me have reduced the amount of outside printing being done, there are some special publications requiring a printers expertise. These documents can be costly. A Portion of this cost also reflects supplies for the Ridesharing Program and Local Transportation Authority. Some of the expense also includes computer software upgrades. S LINE BUDGETED R QUESTED ITEM DESCRIP'T'ION 1990-111 1991-97 202 OFFICE EX- SENSE - POSTAGE Mail rates hzve increased by 16%. The ccst for ocs:age reflects the volume of :.Tai? generated by the COG and the heavy reliance u -con the mail srs:.ena by the Ridesharinq Program. 203 SUBSCRIr'L'IONS AND PERIODICALS This budget item is used to purchase technical docunents published by the Federal Department of Transportation and other agencies. These documents and other periodicals provide the current technical library support that is helpful in the preparation of transPorration reports, plans, and in keeping abreast of the state of the art. 206 COMiIWICATIONS The telephone plays a major role in carrying out the coordination of COG's Trans- portation Planning functions with local, state, and federal agencies. The COG's coordination efforts require a considerable amount of long distance calling. A signifi- cant portion of t -he overall operating cost results from maintaining a toll free ride - sharing number. Also included is a portion of the cost of setting up a new phone system as part or COG's relocation. S 7,200 S 10,000 S 250 S 21,500 S 500 S 17, 0'00 LINE BUCCE:ED RIEQUESTED Tru DESCRT_PT:CN i990 -9i 1991-92 209 MMMBERSHIPS Included in me^.vers hips are COG's membershiws in Ca?COG (53,900) and in tte Cali-fornia Association of Coordinated Transpor--ation (CALAc - $30) . Lz addition there are sta,_ memberships for zte professional planners iz t:le American Planning Association (APS. - 5300) . The in- crease in CXLCCG dues was a gradu- al increase approved by the general membership several years ago. The COG is also considering member- ship in the Self -Help Coalition, an organization consisting of those counties which passed a half cent sales tax ($1,300). 211 EQUIPMENT MAINTENANCE This line item includes funds for the maintenance and repair of the office equipment, primarily the computers and printers. During the current year -COG has been fortunate in that few repairs have been required. Our equipment has held up quite well though some of it is getting old. We will begin a program of replacing obsolete equipment this year. $ 3,500 S 2,500 S 6,C50 S 3,000 BUDGETED REQUESTZ0 1990-0, , go, _42 2 :3 RENTS AND L :+ScS - =QL'I 'IT S 6,000 Th® cost lt:iin t."._s Zi::e iter is pr'_::ar'ly for the CCG's c0 -V Mac:li.^.e which is used to publish Almost all of COG's documents. 211 TRANSPORTATION AND TRAVEL S 17,590 CCG's are for the most paw inter- �governmenta1 in nature. r'recruent interaction with other agencies out- side the County is essential. Trips outside of the County are for those essential meetings and for training And/or special educational purposes which enable staff to conduct their duties in a more knowledgeable fashion. Changes in the transpor- tation planning profession occur frequently and rapidly, and the opportunity to attend conferences, workshops, and training courses will greatly assist staff to provide technical assistance to local overnments as well as provide irection for the preparation and implementation of transportation plans. In keeping with COG's travel policy the COG Board has authorized the attendance of up to four COG Board members at the CALCOG annual conference. The basis for the budget estimate includes= Ridesharing travel, training and outreach - S2,500 1 workshop sponsored by the Inati_:ste of Transo_ortst:on 5t :dies - $1,50 7,50o S 26,760 LINE BUDGE_ZED REQUESTS:^, Tr.w OESCRIP T IC'N i990 -9i i i99i-92 I Training Course sponsored by Federal COT - $400 worsts: ccs or czchnical sem-;-,ars soonscred� by Caltrans (usually in San Trancisco or Sacramento) - S500 . Mileage reimbursements for use of personal cars - $6,500 . Meal reimbursements far required attendance at meetings - $1,200 . 8 meetings of the Calif. COG Directors (statewide, usually N. California) - $1,500 . 1 national conference or business meeting of significant importance $1,400 . Attendance for two at the annual Intermodal Planning Group Conference - $1,250 . 4 dinner meetings of the COG Executive Committee - $160 . COG Board and staff attendance at CALCOG - $4,000 . Staff participation in RTPA $2,500 . . Meetings with other self-help counties - $1,500 . Attendance for two at the Western Leadership Training $3,000. 213 MOTOR POOL S 1,000 S 1,000 The costs shown are for COG use of motor cool vehicles for tr:cs gen- erally outside the Czunty. � Mcst of staff travel is by use of their personal car for which %ev are reimbursed an a mileage basis. LINE BUCGETED REQUESTD rTcT' •,r DESCRIPTON i990 -9T 1991-92- 220 PROFESSIONAL AND SPECIAL SERVICES $220,380 $583,600 ' Funds _nc? uded i^ this line item are used c:" e�ly to carnr our. can- tzaetsal aor!c and special tasks spelled out in the CCG Overall Work Program. The tasks include: annual financial and compliance audits - $20,630; performance audits - $23,900; Ridesh�.rinq Program contracts - $115,600; Legislative bill service - $2,500; A revised EIR for the updated Regional Transportation Plan - $40,000. Recalibrate the model utilizing the latest census data - $30,000; and an update of the Airport Land use Plan - $12,000; TMA support $2,000; LTA Financial Plan - $50,000. LTA Strategic Plan - $120,000. LTA Transit Plan - $40,000. LTA Bicycle Plan - $15,000. LTA Bonding Services - $50,000. Transit studies for cities of Tracy and Lodi - $27,000. T--4-- County ;i- County I-5 Corridor Study $30,000. 220 SPECIAL DISTRICT ACCOUNT REPORTS 0010 Reports prepared by the County Auditor for the COG. 220- SMTD CONTRACTUAL CHARGES 0083 These are UMTS. grant funds that COG passes through to SMTD to perforce certain transit planning functions. The grant for the 1991-92 FY has Seen increased slightly to $23,300. $ 60 S 60 5 21,600 $ 23,800 LINE BUCGETED REQUESTED IZFIX DESCRIPTION 1990-91 7991-9; 220- 0200 ALLOCATED SERVICE C:?ARTMENT COSTS S 3,019 S 5,325 223 232 ( 236 260 264 This flcure represents t:,4e test a'-- locaticn o'an and reflects t o est -4 - mated charges for services rendered by the County to the COG during the fiscal year. At the end of the year they calculate the precise charge and nake an adjustment or roll forward on the following year's billing. PUBLICATIONS AND L :GAL NOTICES S 1,700 It is necessary to advertise public hearings. As a Local Transportation Authority we will be filing considerably more legal notices - INSURANCE - WORKER'S COMPENSATION This figure is based on estimates prepared by the County. INSURANCE - CASUALTY Exact figures for this cost center are derived by the County. BUILDING MAINTENANCE This item has been increased to cover costs involving minor office renovations, const--Ucting cabinets or shelves, etc. RENTS - STRUCTURES AND GROUNDS The dramatic increase in rents re- flect three things: 1) The need for space for COG's added respon- sibilities, and 2) The relocation to neer of °ices within the Human Services Buj A 4.rg, 3) xkls,� included, in this f;gure is a one �7ae mcv_nc ex,e:nse or S12,C00. S 4,000 S 645 S 523 $ 62 $ 1.43 S 500 S 5,000 S 30,000 $72,300 1.992-92 OWP REVEiJUE SOURCES state Subvention 100,389 PL Funds 239,852 L-XTA Section 3 1990-91 Allocation 23,300 Transportation Develcpaent Act Funds 325,671 FAP Rideshare 273,000 SAAG FAP Matc:-1 (In -Kind) 5,800 S.J. County Airport Land Use support 6,000 S%3TD-U:2TA Sec_ 8 Match 5,300 Section 8 Di.scret_3nary 27,000 Local Match (Lodi x Tracy) 5,150 Measure K - Sales Tax Funds (Salaries & Benefits) 200,000 Maasure K - Program Funds 275,000 Fees 5,000 STA Planning Funds 10,000 TOTAL REVENUES 1,552,962 L;:IE BUDGETED REQUES7=2 r...^,f DFSCRT�TTON 1990-91 1991-92 TOTAL SERVICES AND SUPPLI-S $795,061 452 FT_XED ASSETS A. Computer Belated Equipment $ 21,050 3. 386 Desktop Computers 16,000 3 Laser Printers 6,000 3 Electronic Switchboxes 1,000 1 9600 Band Modem 600 1 Fax Machine 1,000 3 Printer Stands 450 B. Office Furniture $3,010 TOTAL, FIXED ASSETS $47,315 $28,060 BUDGET TOTALS Total Salaries Toral Services and Supplies Total Fixed Assets TOTAL Budgeted Reaueszed 1990-91 1991-92 $616,223 $724,081 $324,969 5795,061 S 32,065 S 28,060 $973,257 51,547,202 COG BUDGET FY 91 TO FY 92 MEAS. K COG PASS THRU RIDESHARE BY PROGRAM a7 COG BUDGET FY 91 TO FY 92 BUDGET ITEMS OVER $20,000 CITY COUNCIL DAVID AI HINCHMAN, Mayor LAMES W. PINKERTON, Jr. Mayor Pro Tcmlx?re FHILLIP A. PENNINO JACK A. SIEQOCK JOHN R. (Raredv) SNIDER CITY OF LODI CITY HALL, 221 WEST PINE STREET P.O. BOX 3006 LGDI, CALIFORNIA 95241-1910 (209) 334-5634 FAX til 333-6795 July 19, 1991 Mr. Andrew L. Chesley Interim Executive Director San Joaquin County Council of Governments 1860 East Hazelton Stockton, CA 95205 THOMASA PETERSON City Manager ALICE hl REIMCHE City Clerk BOB MCNATT City Attorney Bear U Chesley: Enclosed herewithplease find a certified copy of Resolution No. 91-136 entitled, "A Resolution of the Lodi City Council Ratifying Approval of the Proposed 1991-92 San Joaquin County Council of Governments' Budget" which was adopted by the Lodi City Council at its regular meeting of July 17, 1991. Should you have any questions, please do not hesitate to call. Very truly yours, Alice M. Reimche City Clerk AMR/imp Enclosure