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HomeMy WebLinkAboutAgenda Report - July 11, 1990 (42)COC I L COMMUN I CAl )0N TO: THE CITY COUNCIL COUNCIL MEETING DATE FROM: THE CITY MANAGER'S OFFICE MAY 17, 1989 SUBJECT: PROPOSED 1989-90 SAN JOAQUIN COUNTY COUNCIL OF GOVERNMENTS BUDGET PREPARED BY: City Manager RECOMMENDED ACTION: That the City Council adopt Resolution No. 89-55 ratifying approval of the 1988-89 San Joaquin County Council 'of Governments Operating Budget. BACKGROUND INFORMATION: The City Council has been requested by the Board of Directors of the San Joaquin County Council of Governments to ratify COG's budget previously approved by the Board. This is being done in compliance with the terms and conditions of the Joint Powers. Agreement between COG and each member agency. A copy of the cover letter and budget is attached (Exhibit A). Respectfully submitted, Thomas A. Peterson City Manager TAP:br lrysy, Attachment COUNC562 C 1869 EAST HAZELTON AVENUE STOCKTON, CALIFORNIA 95205 TELEPHONE (209) 468-3913 May 24, 1990 Mr. Thomas Peterson City Manager 221 W. Pine Street Lodi, CA 95240 Dear Mr. Peterson: MAY 3 p 'gp At their regularly scheduled meeting of May 22nd, 1990 the San Joaquin County Council of Governments took action to review and approve the proposed COG budget for fiscal year 1990-91. After review and a slight modification the Board adopted the budget and directed that it be sent to each of the member govern- ments for their ratification. The COG by-laws state that upon ratification by a majority of the member governments (five) representing over 55% of the population of the County, the budget will automatically go into effect. The following is a brief explanation of major changes in the budget over last year. Line Item 141 Salaries. This increase reflects normal cost of living increases granted to staff, promotions and merit increases within staff and any salary adjustments that may be granted during the year. Line Item 191 Retirement. This amount reflects the cost of pro- viding retirement benefits to all staff members. With the excep- tion of the COG Director and Deputy Director, no retirement bene- fits have been available to staff. Some money was budgeted last year for this purpose but was not expended. Line Item 195-196. The increases noted here are the result of escalating medical costs that everyone is currently experiencing and for which we have little control. Page Two May 24, 1990 Mr. Peterson Line Item 201 Office Expense. The increase reflected here is a result of anticipated computer software acquisitions and COG's participation with Caltrans in F-:-.-.uring the Census Transportation Package. Line Item 202 Postage. These cost increases result from the postal services notice that postage costs will rise thirty per- cent this next year. Line Item 206 Communications. The primary increase reflected here includes the cost of COG's possible relocation and any costs incurred in moving the phone lines or setting up a neW. system. Line Item 209 Memberships. The primary increase here was the result of the increased dues for Calcog membership. They are going to a full time director and will be expanding their acti- vities. This is a graduated increase with another increase due next year. Line Item 220 Professional and Special Services. This line item varies considerably from year to year. It depends upon the COG work load and what tasks will be contracted out or passed through to another agency. Line Item 220-0200. Allocated Service Department Costs. Over the past year the COG utilized more County services than had been budgeted in the previous cost allocation plan. The added cost rolls forward and inflates the next years anticipated costs. Line Item 264 Rents. The dramatic increased reflected here are for one time moving costs and increased rental costs for new offices. It is unlikely we can secure space at our current cost plus we will be needing a significant amount of additional space as we assume additional responsibilities. Line Item 451 Fixed Assets. This line item spells out the equip- ment needs of the COG to carry out our responsibilities and to replace old equipment that is no longer serviceable. Some of the equipment is needed to process the census material_ that will begin coming in to our office this next year. Page Three May 24, 1990 Mr. Peterson Although the budget has increased over the previous year, the overall increase is around 15 percent. Some :of those increases are one time expenses and will not be reoccurring in future years. An item of note is the level of income which still exceeds proposed expenditures. There should not be any diffi- culty in meeting the proposed budget needs. I would urge that you schedule this for Council action as soon as practical. Should you have any questions concerning this matter, please feel free to contact me. ry truly ours, PETER D. VERDOORN Executive Director SAN JOAQUIN COUNTY COUNCIL OF GOVER141ENTS Preliminary - 1990-91 LINE ITEM BUDGET AND JUSTIFICATION (0346010) The following are the salaries and fringe benefits for the staff of the San Joaquin County Council of Governments for the 1989-90 Fiscal Year and include any step increases thaa staff rate entitled to. All fringe benefits are programmed anticipated by the County for the coming year. LINE BUDGETED REQUESTED Tyr. ESCRIPTION 101- SALARIES - CAFETERIA $ 9,500 $ 111500 002 131 SALARIES - EXTRA HELP $ 7,800 8,000 This is to secure extra help during the summer months of the year in undertaking the traffic counts and other needed tasks. This will save considerable monies in not having to utilize COG staff at considerably higher salaries. 141 SALARIES - CONTRACTUAL $391,721 $416,706 This category includes all COG's fulitime positions. The calcul- ated salaries allow for normal step increases and any salary adjustments that may be approved. The following provides a break- down of classifications within COG. 1 Executive Director 1 Deputy Director 2 Senior Planner 2 Associate Planners 2 Assistant Planners 1 Account Technician II 1 Clerk Steno II 1 Clerk Typist II LINE ITEM DESCRIPTION BUDGETED 1989-90 REQUESTED 1990-91 189 UNEMPLOYMENT COMPENSATION $ 1,176 $ 971 191 RETIREMENT $ 47,400 $ 57,639 193 OASDI $ 28,350 $ 14,542 193- MEDICARE $ 1,320 $ 21309 003 194 LIFE INSURANCE $ 135 $ 338 195 HEALTH INSURANCE $ 17,900 $ 27,595 196 DENTAL INSURANCE $ 2,560 $ 3,432 199 VISION CARE $ 561 $ 637 TOTAL SALARIES AND EMPLOYEE $508,423 $543,669 BENEFITS 201 OFFICE EXPENSE - GENERAL $ 15,000 $.20,000 The expenses in this category include all regular office supplies essential to the oper- ation of the COG as a Planning Agency. One cost included in this line item printing. Al- though we have reduced the amount of outside printing being done, there are some special publications requiring a printers expertise. These documents can be costly. A portion of this cost also reflects supplies for the Ridesharing Program. Some of the expense also includes computer software upgrades. Also included this year is the acqui- sition of the Census Transporta- tion package which was recom- mended by the Federal funding agencies ($5,000). 202 OFFICE EXPENSE - POSTAGE $ 60000 $ 71200 One of the functions of the COG is to promote intergovernmental cooperation and coordination. This necessitates a considerable amount of information dissemination through the mails, a major portion of which are referrals of federal grant requests, planning documents, and review materials for the COG Board and other committees. Dail rates are expected to increase approximately 30% this next year and account for the increase in the postage budget. The total cost for postage also reflects the volume of mail generated by the COG and the continually expanding use of the mails by the Ridesharing Program. 203 SUBSCRIPTIONS AND PERIODICALS $ 200 This budget item is used to purchase technical documents published by the Federal Department of Transportation and other agencies. These documents and other periodicals provide the current technical library support that is helpful in the preparation of transportation reports, plans, and in ;peeping abreast of the state of the art. 206 COMMUNICATIONS $ 8,000 Communications, specifically the telephone, play an important part in carrying out the coordination of COG's Transportation Planning fun- ctions with local, state, and federal agencies. The COG's co- ordination efforts require a con- siderable amount of long distance calling. A significant portion of the cost results from maintaining a toll free ridesharing number. $ 250 $ 11,500 MAY � �!� �! • � � This number receives a high volume of calls but is covered from the Rideshare grant. Also included is the cost of setting up a new phone system as part of COG relocation. 209 MEMBERSHIPS $ 1,900 $ 3,500 Included in memberships are COG's memberships in Ca1COG ($2,750) and in the California Association of Coordinated Transportation (CALACT - $50). In addition there are staff memberships for the professional planners in the American Planning Association (APA - $700). 211 EQUIPMENT MAINTENANCE $ 2,500 $ 2,500 This line item includes funds for the maintenance and repair of the office ` equipment, primarily the computers. Service contracts for the computers are extremely costly so all service and repairs will be paid from this fund as needed. Although there'"may not be a need for the full amount, as evidenced in the current year, it is well to have it should it be needed. 214 RENTS AND LEASES - EQUIPMENT $ 5,640 $ 6,000 The cost incurred within this 'Line item reflect COG's copying costs. COG leased a new copy machine last year and now publishes almost all their own documents. Although our rents and leases budget has increased we have cut back considerably on our printing costs. 217 TRANSPORTATION AND TRAVEL $ 17,590 $ 17,590 COG's are for the most part inter- governmental in nature and frequent interaction with other agencies out- side the County is essential. Trips outside of the County are for these essential meetings and for training and/or special educational purposes which enable staff to conduct their duties in a more knowledgeable fashion. Changes in the transpor- tation planning profession occur frequently and rapidly., and the opportunity to attend conferences, workshops, and training courses will greatly assist staff in providing technical assistance to local governments as well as providing direction to the preparation and implementation of transportation plans. In keeping with COG•s travel policy the COG Board authorized the attendance of up to four COG Board members at CALCOG annual conference. Some typical travel needs for the year include: . Ridesharing travel, training and outreach - $2,500 1 Workshop sponsored by the Institute of Transportation Studies - $350 1 Training Course sponsored by Federal DOT - $400 4 workshops or technical seminars sponsored by Caltrans (usually in San Francisco or Sacramento) - $500 . Mileage reimbursements for use of personal cars - $2,000 Meal reimbursements for required attendance at meetings - $1,20.0 . 8 meetings of the Calif. COG Directors (statewide, usually N. California) - $1,500 1 national conference or business meeting of significant importance - $1,400 Attendance for two at the annual Intermodal Planning Group Conference - $1,250 4 dinner meetings of the COG Executive Committee - $160 COG Board and staff attendance at CALCOG - $3,830 Staff participation in RTPA - $2,500 Request - $17,590 218 MOTOR POOL The costs shown are for COG use of motor pool vehicles for trips gen- erally outside the County. Most of staff travel is by use of their personal car for which they are reimbursed on a mileage basis. 220 PROFESSIONAL AND SPECIAL SERVICES Funds included in this line item are used chiefly to carry out con- tractual work and special tasks spelled out in the COG overall Work Program. Some of the tasks include: annual financial and com- pliance audits - $20,000; Ridesharing Program for Stanislaus County - $83,880; Legislative bill service - $2,500; Specialized staff computer training - $2,000; A revised EIR for the updated Regional Transportation Plan - $20,000. A recalibration of COG's transporta- tion model - $20,000; and an up- date of the Airport Land Use Plan - $20,000; TMA support $2000; Rail Studies $25,000. $ 1,000 $174,000 $ 1,000 $195,380 Some costs reflected above are cal- culated estimates and subject to further refinement. 220 SPECIAL DISTRICT ACCOUNT REPORTS $ 60 $ 60 0010 220- SHTD CONTRACTUAL CHARGES $ 25,200 $ 21,600 0083 These are UNTA grant funds that COG passes through to SXTD to perform certain transit planning functions. The grant for the 1990-91 FY has been reduced to $21,600. 220- 0200 ALLOCATED SERVICE DEPARTMENT COSTS $ 972 $ 3,819 This figure represents the cost al- location plan and reflects the esti- mated charges for services rendered by the County to the COG during the fiscal year. At the end of the year they calculate the precise charge and make an adjustment or roll forward on the following year's billing. The major increase this year was the re- sult of staff turnover and the result - and personnel costs. 223 PUBLICATIONS AND LEGAL NOTICES $ 1,700 $ 1,700 In the course of the year, it is necessary to advertise public hearings for the purpose of adopt- ing various plans and plan ele- ments. The funds requested are an estimate of such a need. 232 INSURANCE - WORKER'S COMPENSATION $ 645 $ 645 This figure is based on estimates prepared by the County. 236 INSURtiNCE - CASUALTY $ 62 $ 62 Exact figures for this cost center are derived by the County. LINE BUDGETED REQUESTED ITEM DESCRIPTION 1989-90 1990-91 260 BUILDING MAINTENANCE $ 500 $ 500 This category has been included to cover costs involving office renova- tions, constructing cabinets or shelves, etc. 264 REFITS - STRUCTURES AND GROUNDS $ 9,000 $30,000 The dramatic increase in rents re- flects two things. First the need for added space commensurate with COG•s added responsibilities and secondly, the possibility of having to relocate outside county facilities which is also considerably more. ex- pensive. Also included in this fig- ure is a one time moving expense. 451 Fl= ASSETS A) Office Equipment . One fax machine $2,000 . One small panel table $ 265 . Misc. office equipment $ 250 . Two 42" H, 3 shelves bookcases $ 300 Total Office Equipment $2,815 B) Computer Equipment . One Laptop computer (280) $ 51000 . Two Laser HD2 type printers $ 4,000 . One CD RAM Player $12,000 . Expanded RAM for 3 computers $ 2,000 . Associated cabling and software $ 1,500 Total $24,500 TOTAL FIXED ASSETS $27,315 BUDGET TOTALS Est. Funds Available $965,972 Budgeted Requested 1989-90 1990-91 Total Salaries $409,021 $436,206 Total Fringe Benefits $ 99,402 $107,463 Total Services and Supplies $269,969 $323,306 Total Fixed Assets $ 12,065 $ 27,315 TOTAL $790,457 $8940290 1990-91 OWP REVENUE SOURCES State Subvention 1990-91 Allocation $ 86,500 State Subvention Prior Year Carryover 6,740 PL 1989/90 Allocation (Available 10/1/90) 210,002 PL Prior Year Carryover 161,790 UNTA Section 8 1990-91 Allocation 25,200 TDA Administration (LTF) 39,000 TDA Apportionment (LTF) 199,180 TDA Carryover (LTF) 7,160 FAP Rideshare 209,700 SAAG FAP Match 8,400 S.J.Co. Airport Land Use Support 6,000 SMTD-UMTA Sec. 8 Match 6,300 Est. Funds Available $965,972 SAN JOAQUIN COUNTY COUNCIL OF GOVERNMENTS 1989-90 Line Item Budget Estimated Line Budgeted Actual Requested Item Description 1988-89 1988-89 1989-90 101 Salaries - Cafeteria 131 Salaries - Extra Help 141 Salaries - Contractual 189 Unemployment Comp. 191 Retirement 193 OASDI 193- Motor Pool 003 Medicare 194 Life Insurance 195 Health Insurance 196 Dental Insurance 199 vision Care 201 Office Expense - General 202 Office Expense - Postage 2 0 3 S u b s c r i -0- 7,000 358,659 1,061 12,634 8,198 764 200 16,700 2,113 470 15,000 5,700 p t i 200 5,679 1,900 2,500 4,800 10,510 1,000 177,500 9,500 7,000 346,500 900 12,634 7,523 609 389 16,576 1,872 421 13,000 5,600 o n s 200 8,000 1,900 500 5,640 11,000 600 100,000 9,500 7,800 391,721 1,176 47,400 28,350 1,320 135 17,900 2,560 561 15,000 6,000 a n d 200 8,000 1,900 2,500 5,640 17,590 1,000 174,000 Periodicals 206 Communications 209- Memberships 211 Equipment Maintenance 214 Rents & Leases - Equipment 217 Transportation and Travel 218 Motor Pool 220 Professional and Special Services -0- 7,000 358,659 1,061 12,634 8,198 764 200 16,700 2,113 470 15,000 5,700 p t i 200 5,679 1,900 2,500 4,800 10,510 1,000 177,500 9,500 7,000 346,500 900 12,634 7,523 609 389 16,576 1,872 421 13,000 5,600 o n s 200 8,000 1,900 500 5,640 11,000 600 100,000 9,500 7,800 391,721 1,176 47,400 28,350 1,320 135 17,900 2,560 561 15,000 6,000 a n d 200 8,000 1,900 2,500 5,640 17,590 1,000 174,000 SAN JOAQUIN COUNTY COUNCIL OF GOVERNMENTS Preliminary - 1990-91 LINE ITEK BUDGET AND JUSTIFICATION (0346010) The following are the salaries and fringe benefits for the staff of the San Joaquin County Council of Governments for the 1989-90 Fiscal Year and include any step increases that the staff are entitled to. All fringe benefits are programmed at the rate anticipated by the County for the coming year. LINE BUDGETED -REQUESTED IT _ DESCRIPTION 1989-90 1990-91 101- SALARIES - CAFETERIA 002 131 SALARIES - M(TRA HELP This is to secure extra help during the summer months of the year in undertaking the traffic counts and other needed tasks. This will save considerable monies in not having to utilize COG staff at considerably higher salaries. 141 SALARIES - CONTRACTUAL This category includes all COG`s fulltime positions. The calcul- ated salaries allow for normal step increases and any salary adjustments that may be approved. The following provides a break- down of classifications within COG. 1 Executive Director 1 Deputy Director 2 Senior Planner 2 Associate Planners 2 Assistant Planners 1 Account Technician II 1 Clerk Steno II 1 Clerk Typist II $ 9,500 $ 7,800 $391,721 $ 11,500 8,000 $416,706 LINE ITEM DESCRIPTION BUDGETED 1989-90 REQUESTED 1990-91 189 UNEMPLOYMENT COMPENSATION $ 11176 $ 971 191 RETIREMENT $ 47,400 $ 57,639 193 OASDI $ 28,350 $ 14,542 193- MEDICARE $ 1,320 $ 2,309 003 194 LIFE INSURANCE $ 135 $ 338 ?9S HEALTH INSURANCE $ 17,900 $ 27,595 196 DENTAL INSURANCE. $ 2,560 $ 3,432 199 VISION CARE $ 561 $ 637 TOTAL SALARIES AND EMPLOYEE $508,423 $543,669 BENEFITS 201 OFFICE EXPENSE - GENERAL $ 15,040 $ 20,000 The expenses in this category include all regular office supplies essential to the oper- ation of the COG as a Planning Agency. One cost included in this line item printing. Al- though we have reduced the amount of outside printing being done, there are some special publications requiring a printers expertise. These documents can be costly. A portion of this cost also reflects supplies for the Ridesharing Program. Some of the expense also includes computer software upgrades. Also included this year is the acqui- sition of the Census Transporta- tion package which was recom- mended by the Federal fundinc agencies ($5,000). LINE BUDGETED REQUESTED ITEM DESCRIPT19,N 1989-90 1990-91 202 OFFICE EXPENSE - POSTAGE $ 6,000 $ 7,200 One of the functions of the COG is to promote intergovernmental cooperation and coordination. This necessitates a considerable amount of information dissemination through the mails, a major portion of which are referrals of federal grant requests, planning documents, and review materials .for the, COG Board and other committees. Dail rates are expected to increase approximately 30% this next year and account for the increase in the postage budget. The total cost for postage also reflects the volume of mail generated by the COG and the continually expanding use of the mails by the Ridesharing Program. 203 SUBSCRIPTIONS VID PERIODICALS $ 200 This budget item is used to purchase technical documents published by the Federal Department of Transportation and other agencies. These documents and other periodicals provide the current technical library support that is helpful in the preparation of transportation reports, plans, and in keeping abreast of the state of the art. 206 COMMUNICATIONS $ 8,000 Communications, speificaliy the telephone, play an important part in carrying out the coordination of COG's Transportation Planning fun- ctions with local, state, and federal agencies. The COG's co- ordination efforts requi-e a con- siderable amount of tong distance calling. A significant portion of the cost results from maintaining a toll free ridesharing number. $ 250 $ 21,500 :� r • r Mir r ' •!' ;� • � • This number receives a high volume of calls but is covered from the Rideshare grant. Also included is the cost of setting up a new phone system as part of COG relocation. 209 MEMBERSHIPS $ 1,900 $ 3,500 Included in memberships are.COG's memberships in CalCOG ($2,750) and in the California Association of Coordinated Transportation (CALACT - $50). In addition there are staff memberships for the professional planners in the American Planning Association (APA - $700). 211 EQUIPMENT MAINTENANCE $ 2,500 $ 2,500 This line item includes funds for the maintenance and repair of the office ' equipment, primarily the computers. Service contracts for the computers are extremely costly so all service and -repairs will be paid from this fund as needed. Although there may not be a need for the full amount, as evidenced in the current year, it is well to have it should it be needed. 214 RENTS AND LEASES - EQUIPMENT $ 5,640 $ 61000 The cost incurred within this line item reflect COG's copying costs. COG leased a new copy machine last year and now publishes almost all their own documents. Although our rents and leases budget has increased we have cut back considerably on our printing costs. 217 TRANSPORTATION AND TRAVEL $ 17,590 $ 17,590 COG's are for the most part inter- governmental in nature and frequent interaction with other agencies out- side the County is essential. Trips = ii P_ • 1982-90 outside of the County are for these essential meetings and for training and/or special educational purposes which enable staff to conduct their duties in a more knowledgeable fashion. Changes in the transpor- tation planning profession occur frequently and rapidly, and the opportunity to attend conferences, workshops, and training courses will greatly assist staff in providing technical assistance to local governments as well as providing direction to the preparation and implementation of transportation plans. In keeping with COG's travel policy the COG Board authorized the attendance of up to four COG Board members at CALCOG annual conference. Some typical travel needs for the year include: Ridesharing travel, training and outreach - $2,500 1 Workshop sponsored by the Institute of Transportation Studies - $350 1 Training Course sponsored by Federal DOT - $400 4 workshops or technical seminars sponsored by Caltrans (usually in San Franciscc or Sacramento) - $500 Mileage reimbursements for use of personal cars - $2,000 Meal reimbursements for required attendance at meetings - $1,200 8 meetings of the Calif. COG Directors (statewide, usually N. California) - $1,500 Flo V4 10• . 1 national conference or business meeting of significant importance - $1,400 . Attendance for two at the annual Intermodal Planning Group Conference - $1,250 . 4 dinner meetings of the COG Executive Committee - $160 . COG Board.and staff attendance at CALCOG - $3,830 . Staff participation in RTPA - $2,500 Request - $17,590 218 MOTOR POOL $ 1,000 The costs shown are for COG use of motor pool vehicles for trips gen- erally outside the County. Most of staff travel is by use of their personal car for which they are reimbursed on a mileage basis. 220 PROFESSIONAL AND SPECIAL SERVICES $174,000 Funds included in this line item are used chiefly to carry out con- tractual work and special tasks spelled out in the COG Overall Work Program. Some of the tasks include: annual financial and com- pliance audits - $20,000; Ridesharing Program for Stanislaus County - $83,880; Legislative bili service - $2,500; Specialized staff computer training - $2,000; A revised EIR for the updated Regional Transportation Plan - $20,000. A recalibration of COG's transporta- tion model - $20,000; and an up- date of the Airport Land Use Plan - $20,000; TMA support $2000; Rail Studies $25,G00. $ 1,000 $195,380 LINE BUDGETED REQUESTED TEM n'RSCRIPTION-- 1989-90 1220-91 Some costs reflected above are cal- culated estimates and subject to further refinement. 220 SPECIAL DISTRICT ACCOUNT REPORTS 0010 220- SXTD CONTRACTUAL CHARGES 0083 These are UMTA grant funds that COG passes through to SMTD to perform certain transit planning functions. The grant for the 1990-91 FY has been reduced to $21,600. $ 60 $ 60 $ 25,200 $ 21,600 220- 0200 ALI.=TED SERVICE DEPARTMENT COSTS $ 972 $ 3 , 819 This figure represents the cost al- location plan and reflects the esti- mated charges for services rendered by the County to the COG during the fiscal year. At the end of the year they calculate the precise charge and make an adjustment or roll forward on the following year's billing. The major increase this year was the re- sult of staff turnover and the result - and personnel costs. 223 PUBLICATIONS AND LEGAL NOTICES $ 1,700 $ 1,700 In the course of the year, it is necessary to advertise public hearings for the purpose of adopt- ing various plans and plan ele- ments. The funds requested are an estimate of such a need. 232 INSURANCE - WORKER'S COMPENSATION $ 645 $ 645 This figure is based on estimates prepared by the County. 236 INSURANCE - CASUALTY $ 62 $ 62 Exact figures for this cost center are derived by the County. LINE BUDGETED REQUESTED ITEM DESCRIPTION 1989-90 1990-91 260 BUILDING MAINTENANCE $ 500 $ 500 This category has been included to cover costs involving office renova- tions, constructing cabinets or shelves, etc. 264 RENTS - STRUCTURES AND GROUNDS $ 9,000 $30,000 The dramatic increase in rents re- flects two things. First the need for added space commensurate with COG's added responsibilities and secondly, the possibility of having to relocate outside county facilities which is also considerably more ex- pensive. Also included in this fig- ure is a one time moving expense. 451 FIXED ASSETS A) Office Equipment . One fax machine $2,000 . One small panel table $ 265 . Misc. office equipment $ 250 . Two 42" H, 3 shelves bookcases $ 300 Total Office Equipment $2,815 B) Computer Equipment . One Laptop computer (280) $ 5,000 . Two Laser HD2 type printers $ 4,000 . One CD RAM Player $12,000 . Expanded RAM for 3 computers $ 2,000 . Associated cabling and software $ 1,500 Total $24,500 TOTAL FIXED ASSETS $27,315 1990-91 OWP REVENUE SOURCES State Subvention 1990-91 Allocation $ 86,500 State Subvention Prior Year Carryover 6,740 PL 1989/90 Allocation (Available 10/1/90) BUDGET TOTALS PL Prior Year Carryover 161,790 UMTA Section 8 1990-91 Allocation 25,200 Budgeted Requested TDA Apportionment (LTF) 199,180 1989-90 1990-91 Total Salaries $409,021 $436,206 Total Fringe Benefits $ 99,402 $107,463 Total Services and Supplies $269,969 $323,306 Total Fixed Assets $ 12,065 ------- $ 27,315 ------- TOTAL $790,457 $894,290 1990-91 OWP REVENUE SOURCES State Subvention 1990-91 Allocation $ 86,500 State Subvention Prior Year Carryover 6,740 PL 1989/90 Allocation (Available 10/1/90) 210,002 PL Prior Year Carryover 161,790 UMTA Section 8 1990-91 Allocation 25,200 TDA Administration (LTF) 39,000 TDA Apportionment (LTF) 199,180 TDA Carryover (LTF) 7,160 FAP Rideshare 209,700 SAAG FAP Match 8,400 S.J.Co. Airport Land Use Support 6,000 SMTD-UMTA Sec. 8 Match 6,300 Est. Funds Available $965,972 SAN JOAQUIN COUNTY COUNCIL OF GOVERNMENTS 1989-90 Line Item Budget Line Item . Budgeted Descri1ption 1988-89 Estimated Actual 1988-89 Requested 1989-90' 101 Salaries - Cafeteria -0- 9,500 9,500 131 Salaries - Extra Help 7,000 7,000 7,800 141 Salaries - Contractual 358,659 346,500 391,721 189 unemployment Comp. 1,061 900 10,176 191 Retirement 12,634 12,634 478400 193 OASDI 8,198 7,523 28,350 193- 003 Medicare 764 609 1,320 194 Life Insurance 200 389 135 195 Health Insurance 16,700 160576 17,900 196 Dental Insurance 2,113 1,872 2,560 199 Vision Care 470 421 561 201 Office Expense - General 15,000 130,000 15,000 202 Office Expense - Postage 5,700 5,600 6,000 2 0 3 S u b s c r i p t i o n s a n d Periodicals 200 200 200 206 Communications 5,679 8,000 8,000 209 Memberships 1,900 1,900 1,900 211 Equipment Maintenance 2,500 500 2,500 224 Rents & Leases - Equipment 4,800 5,640 5,640 217 Transportation and Travel 10,510 11,000 17,590 228 motor Pool 1,000 €00 1,000 220 Professional and Special Services 177,500 100,000 174,000 SAN JOAQUIN COUNTY COUNCIL OF GOVERNMENTS Preliminary - 1990-91 LINE ITEM BUDGET AND JUSTIFICATION (0346010) The following are the salaries and fringe benefits for the staff of the San Joaquin County Council of Governments for the 1989-90 Fiscal Year and include any step increases that the staff are entitled to. All fringe benefits are programmed at the rate anticipated by the County for the coming year. 101- SALARIES - CAFETERIA 002 131 SALARIES - EXTRA HELP This is to secure extra help during the summer months of the year in undertaking the traffic counts and other needed tasks. This will save considerable monies in not having to utilize COG staff at considerably higher salaries. 141 SALARIES - CONTRACTUAL This category includes all COG's fulltime positions. The calcul- ated salaries allow for normal step increases and any salary adjustments that may be approved. The following provides a break- down of classifications within COG. 1 Executive Director 1 Deputy Director i Senior Planner 2 Associate Planners 2 Assistant Planners 1 Account Technician II 1 Clerk Steno II 1 Clerk Typist II $ 9,500 $ 7,800 $391,721 $ 11,500 8,000 $416,706 BUDGETED REQUESTED 189 UNMKPLOYMENT COMPENSATION $ 1,176 $ 971 191 RETIRE;CENT $ 47,400 $ 57v639 193 OASDI $ 28,350 $ 14,542 ,193- MEDICARE $ 1,320 $ 2,309 003 194 LIFE INSURANCE $ 135 $ 338 195 HEALTH INSURANCE $ 17,900 $ 27,595 196 DENTAL INSURANCE $ 2,560 $ 3,432 199 VISION CARE $ 561 $ 637 TOTAL SALARIES AND EMPLOYEE - $508,423 $543,669 BENEFITS 201 OFFICE EXPENSE - GENERAL $ 15,000 $ 20,'%00 The expenses in this category include all regular office supplies essential to the oper- ation of the COG as a Planning Agency. One cost included in this line item printing. Al- though we have reduced the amount of outside printing being done, there are some special publications requiring a printers expertise. These documents can be costly. A portion of this cost also reflects supplies for the Ridesharing Program. Some of the expense also includes computer software upgrades. Also included this year is the acqui- sition of the Census Transporta- tion package which was recom- mended by the Federal funding agencies ($5,000). • •. �v • " "Z W • • 4M- • 202 OFFICE EXPENSE - POSTAGE $ 6,000 $ 7,200 One of the functions of the COG is to promote intergovernmental cooperation and coordination. This necessitates a considerable amount of information dissemination through the mails, a major portion of which are referrals of federal grant requests, planning documents, and review materials for the COG Board and other committees. nail rates are expected to increase approximately 30% this next year and account for the increase in the postage budget. The total cost for postage also reflects the volume of mail generated by the COG and the continually expanding use of the mails by the Ridesharing Program. 203 SUBSCRIPTIONS AND PERIODICALS This budget item is used to purchase technical documents published by the Federal Department of Transportation and other agencies. These documents and other periodicals provide the current technical library support that is helpful in the preparation of transportation reports, plans, and in keeping abreast of the state of the art. 206 COMMUNICATIONS C=mtunications, specifically the telephone, play an important part in carrying out the coordination of COG's Transportation Planning fun- ctions with local, state, and federal agencies. The COG's co- ordination efforts require a con- siderable amount of long distance calling. A significant portion of the cost results from maintaining a toll free ridesharing number. A $ 200 $ 8,000 $ 250 $ 11,500 Mir � ' �� � • � � This number receives a high volume of calls but is covered from the Rideshare grant. Also included is the cost of setting up a new phone system as part of COG relocation. 209 MEM]BERSHIPS $ 1,900 Included in memberships are COG Is memberships in CalCOG ($2,750) and in the California Association of Coordinated Transportation (CALACT - $50). In addition there are staff memberships for the professional planners in the American Planning Association (APA -$700). 211 EQUIPMENT MAINTENANCE $ 2,500 This line item includes funds for the saintenance and repair of the office equipment, primarily the computers. Service contracts for the computers are extremely costly so all service and repairs will be paid from this fund as needed. Although there may not be a need for the full amount, as evidenced in the current year, it is well to have it should it be needed. 214 RHNTS AND LEASES - EQUIPMENT $ 5,640 The cost incurred within this line itm reflect COG"s copying costs. COG leased a new copy machine last year and now publishes almost all their own documents. Although our rents and leases budget has increased we have cut back considerably on our printing costs. 217 TRANSPORTATION AND TRAVEL $ 17,590 COG's are for the most part inter- governmental in nature and frequent interaction with other agencies out- side the County is essential. Trips $ 3,500 $ 2,500 $ 6,000 $ 17,590 r - outside of the County are for these essential meetings and for training and/or special educational purposes which enable staff to conduct their duties in a more knowledgeable fashion. Changes in the transpor- tation planning profession occur frequently and rapidly, and the opportunity to attend conferences, workshops, and training courses will greatly assist staff in providing technical assistance to local governments as well as providing direction to the preparation and implementation of transportation plans. In keeping with COG's travel policy the COG Hoard authorized the attendance of up to four COG Hoard members at CALCOG annual conference. Some typical travel needs for the year include: Ridesharing travel, training and outreach - $2,500 2 Workshop sponsored by the Institute of Transportation Studies - $350 . 1 Training Course sponsored by edera OT - $400 4 workshops or technical seminars sponsored by Caltrans (usually in San Francisco or Sacramento) - $500 Mileage reimbursements for use of personal cars - $2,000 Meal reimbursements for required attendance at meetings - $1,200 . 8 meetings of the Calif. COG Directors (statewide, usually N. California) - $1,500 :914 0 • i national conference or business meeting of significant importance - $1,400 Attendance for two at the annual Intermodal Planning Group Conference - $1,250 4 dinner meetings of the COG Executive Committee - $160 COG Board and staff attendance at CALCOG - $3,830 Staff participation in RTPA - $2,500 Request - $17,590 218 MOTOR POOL The costs shown are for COG use of motor pool vehicles for trips gen- erally outside the County. Most of staff travel is by use of their personal car for which they are reimbursed on a mileage basis. 220 PROFESSIONAL AND SPECIAL SERVICES Funds included in this line item are used chiefly to carry out con- tractual work and special tasks spelled out in the COG Overall Work Program. Some of the tasks. include: annual financial and com- pliance audits - $20,000- Aidesharing Program for Stanislaus County - $83,880; Legislative bill service - $2,500; Specialized staff computer training - $2,000; A revised EIR for the updated Regional Transportation Plan - $20,000. A recalibration of COG's transporta- tion model - $20,000; and an up- date of the Airport Land Use Plan - $20,000; TMA support $2000; Rail Studies $25,000. $ 1,000 $ 1,000 $174,000 $195,380 LINE BUDGETED REQUESTED ITEM DESCRIPTION 1989-90 1990-91 Some costs reflected above are cal- culated estimates and subject to further refinement. 220 SPECIAL DISTRICT ACCOUNT REPORTS $ 60 $ 60 0010 220- SWM CONTRACTUAL CHARGES $ 25,200 $ 21,600 0083 These are UMTA grant funds that COG passes through to SMTD to perform certain transit planning functions. The grant for the 1990-91 FY has been reduced to $21,600. 220- 0200 ALLOCATED SERVICE DEPARTMENT COSTS $ 972 $ 3,819 This figure represents the cost al- location plan and reflects the esti- mated charges for services rendered by the County to the COG during the fiscal year. At the end of the year they calculate the precise charge and make an adjustment or roll forward on the following year's billing. The major increase this year was the re- sult of staff turnover and the result - and personnel costs. 223 PUBLICATIONS AND LEGAL NOTICES $ 1,700 $ 1,700 In the course of the year, it is necessary to advertise public hearings for the purpose of adopt- ing various plans and plan ele- ments. The funds requested are an estimate of such a need. 232 INSURANCE - WORKER'S COMPENSATION $ 645 $ 645 This figure is based on estimates prepared by the County. 236 INSURANCE - CASUALTY $ 62 $ 62 Exact figures for this cost center are derived by the County. LINE BUDGETED REQUESTED ,STEM DESCRIPTION 1989-90 1990-91 260 BUILDING MAINTENANCE S 500 $ 500 This category has been included to cover costs involving office renova- tions, constructing cabinets or shelves, etc. 264 RENTS - STRUCTURES AND GROUNDS $ 9,000 $30,000 The dramatic increase in rents re- flects two things. First the need for added space commensurate with COG•s added responsibilities and secondly, the possibility of having to relocate outside county facilities which is also considerably more ex- pensive. Also included in this fig- ure is a one time moving expense. 451 P=D ASSETS A) Office Equipment . One fax machine $2,000 . one small panel. table $ 265 . Misc. office equipment $ 250 . Two 42" H, 3 shelves bookcases $ 300 Total Office Equipment $2,815 B) Computer Equipment . One Laptop computer (280) $ 5,000 . Two laser HD2 type printers $ 4,000 . One CD RAM Player $12,000 . Expanded RAM for 3 computers $ 2,000 . Associated cabling and software $ 1,500 Total $24,500 TOTAL FIXED ASSETS $27,315 BUDGET TOTALS 1990-91 OWP REVENUE SOURCES State Subvention 1990-91 Allocation State Subvention Prior Year Carryover PL 1989/90 Allocation (Available 10/1/90) PL Prior Year Carryover UMTA Section 8 1990-91 Allocation TDA Administration (LTF) TDA Apportionment (LTF) TDA Carryover (LTF) FAP Rideshare SAAG FAP Match S.J.Co. Airport Land Use Support SMTD-UMTA Sec. 8 Match $ 86,500 6,740 210,002 161,790 25,200 39,000 199,180 7,160 209,700 8,400 6,000 6,300 Est. Funds Available $965,972 Budgeted Requested 1989-90 1990-91 Total Salaries $409,021 $436,206 Total Fringe Benefits $ 99,402 $107,463 Total Services and Supplies $269,969 $323,306 Total Fixed Assets $ 12,065 $ 27,315 TOTAL $790,457 $894,290 1990-91 OWP REVENUE SOURCES State Subvention 1990-91 Allocation State Subvention Prior Year Carryover PL 1989/90 Allocation (Available 10/1/90) PL Prior Year Carryover UMTA Section 8 1990-91 Allocation TDA Administration (LTF) TDA Apportionment (LTF) TDA Carryover (LTF) FAP Rideshare SAAG FAP Match S.J.Co. Airport Land Use Support SMTD-UMTA Sec. 8 Match $ 86,500 6,740 210,002 161,790 25,200 39,000 199,180 7,160 209,700 8,400 6,000 6,300 Est. Funds Available $965,972 SAN JOAQUIN COUNTY COUNCIL OF GOVERNMENTS 1989-90 Line Item Budget Estimated Line Budgeted Actual Requested Item Description 1988-89 1988-89 1989-90 101 131 141 189 191 193 193- 003 194 195 196 199 201 202 2 0 3 206 209 211 214 217 218 220 Salaries - Cafeteria -0- 9,500 9,500 Salaries - Extra Help 71,000 7,000 7,800 Salaries - Contractual 358,659 346,500 391,721 Unemployment Comp. 1,061 900 1,176 Retirement 12,634 12,634 47,400 OASDI 8,198 7,523 28,350 Medicare Life Insurance Health Insurance Dental Insurance Vision Care Office Expense - General Office Expense - Postage S u b s c r i Periodicals Communications Memberships Equipment Maintenance Rents & Leases - Equipment Transportation and Travel Motor Pool Professional and Special Services 764 609 1,320 200 389 135 16,700 16,576 17,900 2,113 1,872 2,560 470 421 561 15,000 13,000 15,000 5,700 5,600 6,000 p t i o n s a n d 200 200 200 5,679 8,000 8,000 1,900 1,900 1,900 2,500 500 2,500 4,800 5,640 5,640 10,510 11,000 17,590 1,000 600 1,000 177,500 100,000 174,000 SAN JOAQUIN COUNTY COUNCIL OF GOVERNMENTS Preliminary - 1990-91 LINE ITEM BUDGET AND JUSTIFICATION (0346010) The following are the salaries and fringe benefits for the staff of the San Joaquin County Council of Governments for the 1989-90 Fiscal Year and include any step increases that the staff are entitled to. All fringe benefits are programmed at the rate anticipated by the County for the coming year. lam BUDGETED REQUESTED M- DESCRIPTION 1989-90 1990-91 101- SALARIES - CAFETERIA $ 9,500 $ 11,500 002 131 SALARIES - EXTRA HELP $ 7,800 8,000 This is to secure extra help during the summer months of the year in undertaking the traffic counts and other needed tasks. This will save considerable monies in not having to utilize COG staff at considerably higher salaries. 141 SALARIES - CONTRACTUAL $391,721 $416,706 This category includes all COG's fulltime positions. The calcul- ated salaries allow for normal step increases and any salary adjustments that may be approved. The following provides a break- down of classifications within CUG. 1 Executive Director 1 Denuty Director 2 Senior Planner 2 Associate Planners 2 Assistant Planners 1 Account Technician II 1 Clerk Steno II 1 Clerk Typist II LINE BUDGETED REQUESTED ITEM DESCRIPTION 1989-90 1990-91 189 UNEMPLOYMENT COMPENSATION $ 1,176 $ 971 191 RETIREMENT $ 47,400 $ 57,639 193 OASDI $ 28,350 $ 14,542 193- MEDICARE $ 1,320 $ 2,309 E 194 LIFE INSURANCE $ 135 195 HEALTH INSURANCE $ 17,900 196 DENTAL INSURANCE $ 2,560 199 VISION CARE $ 561 TOTAL SALARIES AND EMPLOYEE $508,423 BENEFITS 201 OFFICE EXPENSE - GENERAL $ 15,000 The expenses in this category include all regular office supplies essential to the oper- ation of the COG as a Planning Agency. One cost included in this line item printing. Al- though we have reduced the amount of outside printing being done, there are some special publications requiring a printers expertise. These documents can be costly. A portion of this cost also reflects supplies for the Ridesharing Program. Some of the expense also includes computer software upgrades. Also included this year is the acqui- sition of the Census Transporta- tion package which was recom- mended by the Federal fmnding agencies ($5,000). $ 338 $ 27,595 $ 3,432 $ 637 $543,669 $ 20,000 202 OFFICE EXPENSE - POSTAGE $ 6,000 $ 7,200 One of the functions of the COG is to promote intergovernmental cooperation and coordination. This necessitates a considerable amount of information dissemination' through the mails, a major portion of which are referrals of federal,. grant requests, planning documents, and review materials for the COG Board and other committees. Mail rates are expected to increase approximately 30% this next year and account for the increase in the postage budget. The total cost for postage also reflects the volume of mail generated by the COG and the continually expanding use of the mails by the Ridesharing Program - 203 SUBSCRIPTIONS AND PERIODICALS This budget item is used to purchase technical documents published by the Federal Department of Transportation and other agencies. These documents and other periodicals provide the current technical library support that is helpful in the preparation of transportation reports, plans, and in keeping abreast of the state of the art. 206 COMMUNICATIONS Communications, specifically the telephone, play an important part in carrying out the coordination of COG's Transportation Planning fun- ctions with local, state, and federal agencies. The COG's co- ordination efforts require a con- siderable amount of long distance calling. A significant portion of the cost results from maintaining a toll free ridesharing number. $ 200 $ 250 $ 8,000 $ 11,500 LINE BUDGETED REQUESTED ITEM DESCRIPTION _ 1989-90 1990-91 This number receives a high volume of calls but is covered from the Rideshare grant. Also included is the cost of setting up a new phone system as part of COG relocation. 209 MEMBERSHIPS $ 1,900 $ 3,500 Included in memberships are COG's memberships in Ca1COG ($2,750) and in the California Association of Coordinated Transportation (CALACT - $50). In addition there are staff memberships for the professional planners in the American Planning Association (APA $760). 211 EQUIPMENT MAINTENANCE $ 2,500 $ 2,500 This line item includes funds for the maintenance and repair of the office ` equipment, primarily the computers. Service contracts for the computers azo extremely costly so all service ar�,a repairs will be paid from this fmnd as needed. Although there may not be a need for the full amount, &.a evidenced in the current year, it i well to have it should it be needed. 214 RENTS AND LEASES - EQUIPMENT The cost incurred within this line item reflect COG's copying ccsts. COG leased a new copy machine last year and now publishes almost all their own documents. Although our rents and ":.aases budget has increased we have .;ut back considerably on our printing costs. 217 TRANSPORTATION AND TRAVEL COG's are for the most part inter- governmental in nature and frequent interaction with other agencies out- side the County.is essential. Trips $ 5,640 $ 6,000 $ 17,590 $ 17,590 LINE BUDGETED REQUESTED ITEM DESCRIPTION 1989-90 1990-91 outside of the County are for these essential meetings and for training and/or special educational purposes which enable staff to conduct their duties in a more knowledgeable fashion. Changes in the transpor- tation planning profession occur frequently and rapidly, and the opportunity to attend conferences, workshops, and training courses will greatly assist staff In providing technical assistance to local governments as well as providing direction to the preparation and implementation of transportation plans. In keeping with COG's travel policy the COG Board authorized the attendance of up to four COG Board members at CALCOG annual conference. Some typical travel needs for the year include: Ridesharinq travel, training and outreach - $2,500 . 1 workshop sponsored by the Institute of Transportation Studies - $350 1 Training Course sponsored by Federal DOT - $400 . 4 workshops or technical seminars sponsored by Caltrans (usually in San Francisco or Sacranento` - $500 Mileage reimbursements for use of personal cars - $2,000 Meal reimbursements for required attendance at meetings - $1,200 . 8 meetings of the Calif. COG Directors (statewide, usually N. California) - $1,500 . 1 national conference or business meeting of significant importance - $1,400 Attendance for two at the annual Intermodal Planning Group Conference - $1,250 . 4 dinner meetings of the COG Executive Committee - $160 COG Board and staff attendance at CALCOG - $3,830 Staff participation in RTPA - $2,500 Request - $17,590 218 MOTOR POOL The costs shown are for COG use of motor pool vehicles for trips gen- erally outside the County. Most of staff travel is by use of their personal car for which they are reimbursed on a mileage basis. 220 PROFESSIONAL AND SPECIAL SERVICES Funds included in this line item are used chiefly to carry out con- tractual work and special tasks spelled out in the COG overall Work Program. Some of the tasks include: annual financial and com- pliance audits - $20,000; Ridesharing Program for Stanislaus County - $83,880; Legislative bill service - $2,500; Specialized staff computer training - $2,000; A revised EIR for the updated Regional Transportation Plan - $20,000. A recalibration of COG's transporta- tion model - $20,000; and an up- date of the Airport Land Use Plan - $20,000; TMA support $2000; Rail Studies $25,000. $ 1,000 $ 1,000 $174,000 $195,380 LINE BUDGETED REQUESTED ITEM DESCRIPTION 1989-90 1990-91 Some costs reflected above are cal- culated estimates and subject to further refinement. 220 SPECIAL DISTRICT ACCOUNT REPORTS $ 60 $ 60 0010 220- SMTD CONTRACTUAL CHARGES $ 25,200 $ 21,600 0083 These are UNTA grant funds that COG passes through to SMTD to perform,. certain transit planning functions. The grant for the 1990-91 FY has been reduced to $21,600. 220- 0200 ALLOCATED SERVICE DEPARTMENT COSTS $ 972 $ 3,819 This figure represents the cost al- location plan and reflects the esti- mated charges for services rendered by the County to the COG during. the _ fiscal year. At the end of the year they calculate the precise charge and make an adjustment or roll forward on the following year's billing. The major increase this year was the re- sult of staff turnover and the result - and personnel costs. 223 PUBLICATIONS AND LEGAL NOTICES $ 1,700 $ 1,700 In the course of the year, it is necessary to advertise public hearings for the purpose of adopt- ing various plans and plan ele- ments. The funds requested are an estimate of such a need. 232 INSURANCE - WORKER'S COMPENSATION $ 645 $ 645 This figure is based on estimates prepared by the County. 236 INSURANCE - CASUALTY $ 62 $ 62 Exact figures for this cost center are derived by the County. LINE BUDGETED REQUESTED ITEM DESCRIPTION 1989-90 __ 1990-91 260 BUILDING MAINTENANCE $ 500 $ 500 This category has been included to cover costs involving office renova- tions, constructing cabinets or shelves, etc. 264 RENTS - STRUCTURES AND GROUNDS $ 9,000 $30,000 The dramatic incr=ase in rents re- flects two things. First the need for added space commensurate with COG•s added responsibilities and secondly, the possibility of having to relocate outside county facilities which is also considerably more ex- pensive. Also included in this fig- ure is a one time moving expem-ie. 451 FIND ASSETS A) Office Equipment . One fax machine $2,000 . One small panel table $ 265 . Misc. office equipment $ 250 . Two 42" H, 3 shelves bookcases $ 300 Total Office Equipment $2,815 U) Computer Equipment . One Laptop computer (280) $ 5,000 . Two Laser HD2 type printers $ 4,000 . One CD RAM Player $12,000 . Expanded RAM for 3 computers $ 2,000 . Associated cabling and software $ 1,500 Total $24,500 TOTAL FIXED ASSETS $27,315 r• X46'- k•4 iC? 1990-91 GNP REVEIME SOURCES State Subvention 1990-91 Allocation State Subvention Prior Year Carryover PL 1989/90 Allocation (Available 10/1/90) PL Prior Year Carryover UMTA Section 8 1990-91 Allocation TDA Administration (LTF) TDA Apportionment (LTF) TDA Carryover (LTF) FAP Rideshare SAAG FAP Match S.J.Co. Airport Land Use Support SMTD-UMTA Sec. 8 Match $ 86,500 6,740 210,002 161,790 25,200 39,000 199,180 7,160 209,700 8,400 6,000 6,300 Est. Funds Available $965,972 Budgeted Requested 1989-90 1990-91 Total Salaries $409,021 $436,206 Total Fringe Benefits $ 99,402 $107,463 Total Services and Supplies $269,969 $323,306 Total Fixed Assets $ 12,065 -------- $ 27,315 ------- TOTAL $790,457 $894,290 1990-91 GNP REVEIME SOURCES State Subvention 1990-91 Allocation State Subvention Prior Year Carryover PL 1989/90 Allocation (Available 10/1/90) PL Prior Year Carryover UMTA Section 8 1990-91 Allocation TDA Administration (LTF) TDA Apportionment (LTF) TDA Carryover (LTF) FAP Rideshare SAAG FAP Match S.J.Co. Airport Land Use Support SMTD-UMTA Sec. 8 Match $ 86,500 6,740 210,002 161,790 25,200 39,000 199,180 7,160 209,700 8,400 6,000 6,300 Est. Funds Available $965,972 SAN JOAQUIN COUNTY COUNCIL OF GOVERNMENTS 1989-90 Line Item Budget Estimated Line Item Budgeted Description 1988-89 Actual 1988-89 Requested 1989-90 101 Salaries - Cafeteria -0- 9,500 90,500 131 Salaries - Extra Help 78000 7,000 7,800 141 Salaries - Contractual 358,659 346,500 391,721 189 Unemployment Comp. 1,061 900 1,176 191 Retirement 12,634 12,634 478,400 193 OASDI 88198 7,523 280,350 193- 003 Medicare 764 609 1,320 194 Life Insurance 200 389 135 195 Health Insurance 16,700 16,576 17,900 196 Dental Insurance 2,113 1,872 2,560 199 Vision Care 470 421 561 201 Office Expense - General 150,000 13,000 15,000 202 Office Expense - Postage 5,700 5,6:?0 6,000 2 0 3 S u b s c r i p t i o n s a n d Periodicals 200 200 200 206 Communications 5,679 8,000 8,000 209 Memberships 1,900 1,900 1,900 211 Equipment 1Kaintenance 2,500 500 2,500 214 Rents & Leases - Equipment 4,800 5,640 5,640 217 Transportation nd Travel 10,510 11,000 17,590 218 Motor Pool 1,000 600 1,000 220 Professional and Special Services 177,500 100,000 174,000 SAN JOAQUIN COUNTY COUNCIL OF GOVERWMNTS Preliminary - 1990-91 LINE ITEM BUDGET AND JUSTIFICATION (0346010) The following are the salaries and fringe benefits for the staff of the San Joaquin County Council of Governments for the 1989-90 Fiscal Year and include any step increases that the staff are entitled to. All fringe benefits are programmed at the rate anticip ited by the County for the coming year. 101- SALARIES - CAFETERIA 002 131 SALARIES - EXTRA HELP This is to secure extra help during the summer months of the year in undertaking the traffic counts and other needed tasks. This will save considerable monies in not having to utilize COG staff at considerably higher salaries. 141 SALARIES - CONTRACTUAL This category includes all COG's fulltime positions. The calcul- ated salaries allow for normal step increases and any salary adjustments that may be approved. The following provides a break- down of classifications within COG. 1 Executive Director 1 Deputy Director 2 Senior Planner 2 Associate Planners 2 Assistant Planners 1 Account Technician II 1 Clerk Steno 11 1 Clerk Typist 11 $ 90500 $ 11,500 $ 7,800 8,000 $391,721 $416,706 REQUESTED 189 UNMWLOYMENT COMPENSATION $ 1,176 S 971 191 ,T $ 47,400 $ 57,639 193 OASDI $ 28,350 $ 14,542 193- MWICARE $ 1,320 $ 2,309 003 194 LIFE INSURANCE S 135 S 338, 195 EMALTH INSURANCE $ 17,900 S 27,595 196 DENTAL INSURANCE $ 2,560 $ 3,432 199 VISION CARE $ 561 $ 637 TOTAL SALARIES AND EMPLOYEE BENEFITS $508,423 $543,669 201 OFFICE SSE - GENERAL $ 15,000 $ 20,000 The expenses in this category include all regular office supplies essential to the oper- ation of the COG as a Planning Agency. One cost included in this line item printing. Al- though we have reduced the amount of outside printing being done, there are some special publications requiring a printers expertise. These documents can be costly. A portion of this cost also reflects supplies for the Ridesharing Program. Some of the expense also includes computer software upgrades. Also included this year is the acqui- sition of the Census Transporta- tion package which was recom- mended by the Federal funding agencies ($5,000). V W�v � �� J t . - � • 202 OFFICE EXPENSE - POSTAGE $ 6,000 $ 7,200 One of the functions of the COG is to promote intergovernmental. cooperation and coordination. This necessitates a considerable amount of information dissemination through the mails, a major portion of which are referrals of federal grant requests, planning documents, and review materials for the COG Hoard and other committees. Mail rates are.expected to increase approximately 30% this next year and account for the increase in the postage budget. The total cost for postage also reflects the volume of mail generated by the COG and the continually expanding use of the mails by the Ridesharinq Program - 203 SUBSCRIPTIONS AND PERIODICALS This budget item is used to purchase technical documents published by the Federal Department of Transportation and other agencies. These documents and other periodicals provide the current technical library support that is helpful in the preparation of transportation reports, plans, and in keeping abreast of the state of the art. 200 $ 250 206 C UMNICATIONS $ 8,000 $ 11,500 Communications, specifically the telephone, play an important part in carryi.nq out the coordination of COG's Transportation Planning fun- ctions with local, state, and federal agencies. The COG's co- ordination efforts require a con- siderable amount of long distance calling. A significant portion of the cost results from maintaining a toll free ridesharinq number. 209 211 214 This number receives a high volume of calls but is covered from the Rideshare grant. Also included is the cost of setting up a new phone system as part of COG relocation. ►a 1 :0• :s Included in memberships are COG's memberships in CalCOG ($2.750) and in the California Association of Coordinated Transportation (CALACT - $50). In addition there are staff mmberships for the professional planners in the American Planning Association (APA - $700) . $ 1,900 $ 3,500 This line item includes funds for the maintenance and repair of the office equipment, primarily the computers. Service contracts for the computers are extremely costly so all service and repairs will be paid from this fund as needed. Although there may not be a need for the full amount, as evidenced in the current year, it is well to have it should it be needed. RMITS AND LEASES - E=PMENT The cost incurred within this line item reflect COG's copying costs. COG leased a new copy machine last year and now publishes almost all their own documents. Although our rents and leases budget has increased we have cut back considerably on our printing costs. $ 2,500 $ 5,640 217 TRANSPORTATION AND TRAVEL $ 17,590 COG's are for the most part inter- governmental in nature and frequent interaction with other agencies out- side t -he County is essential. Trips $ 2,500 $ 6,000 $ 17,590 LINE BUDGETED REQUESTED ITE*i DESCRIPTION 1939-90 1990-91 outside of the County are for these essential meetings and for training and/or special educational purposes which enable staff to conduct their duties in a more knowledgeable fashion. Changes in the transpor- tation planning profession occur frequently and rapidly, and the opportunity to attend conferences, workshops, and training courses will greatly assist staff in providinq technical assistance to local governments as well as providing direction to the preparation and implementation of transportation plans. In keeping with COG's travel policy the COG Board authorized the attendance of up to four COG Board members at CALCOG anaual conference. Some typical travel needs for the year include: . Ridesharinq travel, training and outreach - $2,500 . 1 Workshop sponsored by the Institute of Transportation Studies - $350 . i Training Course sponsored by Federal DOT - $400 . 4 workshops or technical seminars sponsored by Caltrans (usually in San Francisco or Sacramento) - $500 . Mileage reimbursements for use of personal cars - $2,000 Meal reimbursements for required attendance at meetings - $1,200 . a meetings of the Calif. COG Directors (statewide, usually N. California) - $1,500 . 1 national conference or business meeting of significant importance - $1,400 Attendaz,ce for two at the annual Intermodal Planning Group Conference - $1,250 4 dinner meetings of the COG Executive committee - $160 COG Board and staff attendance at CALCOG - $3,830 . Staff participation in RTPA - $2,500 Request - $17,590 218 MOTOR POOL $ 1,000 $ 1,000 The costs shown are for COG use of motor pool vehicles for trips gen- erally outside the County. Most of staff travel is by use of their personal car for which they are reimbursed on a mileage basis. 220 PROFESSIONAL AND SPECIAL SERVICES $174,000 $195,380 Fonds included in this line item are used chiefly to carry out con- tractual work and special tasks spelled out in the COG Overall Work Program. Some of the tasks include: annual financial and com- pliance audits - $20,000; Ridesharing Program for Stanislaus County, - $83,880; Legislative bill service - $2,500; Specialized staff computer training - $2,000; A revised EIR for the updated Regional Transportation Plan - $20,000. A recalibration of Cows transporta- tion model - $20,000; and an up- date of the Airport Land Use Plan - $20,000; TMA support $2000; Rail Studies $25,000. BUDGETED REQUESTED ITE*i DESCRIPTION 1989-90 1990-91 Some costs reflected above are cal- culated estimates and subject to further refinement. 220 0010 220- 0083 220- 0200 223 232 236 SPECIAL DISTRICT ACCOUNT REPORTS $ 60 $ 60 SHM CONTRACTUAL CHARGES $ 25,200 $ 21,600 These are U1M grant funds that COG passes through to SHM to perform certain transit planning functions. The grant for the 1990-91 FY has been reduced to $21,600. ALLOCATED SERVICE COSTS $ 972 $ 3,819 This figure represents the cost al- location plan and reflects the esti- mated charges for services rendered by the County to the COG during the fiscal year. At the end of the year they calculate the precise charge and make an adjustment or roll forward on the following year's billing. The major increase this year was the re- sult of staff turnover and the result - and personnel costs. PUBLICATIONS AND LEGAL NOTICES $ 1,700 $ 1,700 In the course of the year, it is necessary to advertise public hearings for the purpose of adopt- ing various plans and plan ele- ments. The funds requested are an estimate of such a need. INSURANCE - oRRER'S COMPENSATION $ 645 S 645 This figure is based on estimates prepared by the County. INSURANCE - CASUALTY $ 62 $ 62 Exact figures for this cost center are derived by the County. BUDGETED REQUESTED 260 BUXIMING MAINTENANCE S S00 S 500 This category has been included to carver costs involving office renova- tions, constructing cabinets or shelves, etc. 264 PMITS - STR13CTUREs AND GROUNDS The dramatic increase in rents re- flects two things . First the need for added space commensurate with COG•s added responsibilities and secondly, the possibility of having to relocate outside county facilities vhich is also considerably more ex- pensive. Also included in this fig- ure is a one time moving expense. 451 F33ZD ASSETS A) Office Equipment One fax machine . One small panel table . Misc. office equipment . Two 42" H, 3 shelves bookcases Total Office Equipment B) Computer Equipment . One Laptop computer (280) . Two Laser HD2 type printers . One CD RAM Player . Expanded RAM for 3 computers . Associated cabling and soft-aare Total $ 9,000 $30,000 $2,000 $ 265 $ 250 $ 300 $2,815 $ 5,000 $ 4,000 $12,000 $ 2,000 $ 1,500 $24,500 TOTAL FIXED ASSETS $27,315 BUDGET TOTALS Budgeted Requested 1989-90 1990-91 Total Salaries $409,021 $436,206 Total Frinqe Benefits $ 99,402 $107,463 Total Services and Supplies $269,969 $323,306 Total Fixed Assets S 12,065 $ 27,315 SAL $790,457 $894,290 1990-91 OAP 197MIQE SOURCES State Subvention 1990-91 Allocation $ 86,500 State Subvention Prior Year --6 0,740 PL 1989/90 Allocation (Available 10/1/90) 210,002 PL Prior Year Carryover 161,790 UNTA Section 8 1990-91 Allocation 25,200 TDA Administration (LTF) 39,000 TDA Apportionment (LTF) 199,180 TDA Carryover (LTF) 7,160 FAP Rideshare 209,700 SAAG FAP Match 8,400 S.J.Co. Airport Land Use Support 6,000 SMTD-43MTA Sec. 8 Match 6,300 Est. Funds Available $965,972 SAN JOAQUIN COUNTY COUNCIL OF 6pVE UM=S 1989-90 Line Item Budget Estimated Line Budgeted Actual Requested jtem Description 988-89 2988-89_ 2989-90 101 Salaries - Cafeteria 9,500 9,500 131 Salaries - Extra Halp 7,000 7,000 7,800 141 Salaries - Contractual 358,659 346,500 391,721 189 unemployment Comp. 1,061 120634 900 12,634 1,176 470,400 191 193 Retirement OASDI 8,198 7,523 28,350 193 003 Medicare 764 609 1,320 194 195 Life Insurance Health Insurance 200 1 6,700 389 16,57 135 17,900 196 Dental Insurance 2,113 1,8722 421 2,560 561 199 201 vision Care Office Expense - General 470 15,000 13,000 15,000 202 Office Expense - Postage 5,700 5,600 6,000 2 0 3 S u b s c r i p 200 0 o n s 200 a 200 206 Periodicals Communications 5,679 8,000 8,000 209 Memberships 1,900 1,900 500 1,900 2,500 211 Equipment maintenance & Leases - Equipment 2,500 4,800 5,640 5,640 214 217 Rents Transportation and Travel 10,510 11,000 17,590 218 Motor Pool 1,000 600 1,000 220 Professional and Special Services 177,500 100,000 174,00.0 SAN JOAQUIN COUNTY COUNCIL OF GOVERNMENTS Preliminary - 1990-91 LINE r= BUDGET AND JUSTIFICATION (0346010) The following are the salaries and fringe benefits for the staff of the San Joaquin County Council of Governments for the 1989-90 Fiscal Year and include any step increases that the staff are entitled to. All fringe benefits are programmed at the rate anticipated by the County for the coming year. LIENE BUDGETED REQUESTED DESCRIPTION 1929-90 1990-93, 101- SALARIES - CAFETERIA 002 131 SALARIES - EXTRA HELP This is to secure extra help during the summer months of the year in undertaking the traffic counts and other needed tasks. This will save considerable monies in not having to utilize COG staff at considerably higher salaries. 141 SALARIES - CONTRACTUAL This category includes all COG's fulltime positions. The calcul- ated salaries allow for normal step increases and any salary adjustments that may be approved. The following provides a break- down of classifications within COG. 1 Executive Director 1 Deputy Director 2 Senior Planner 2 Associate Planners 2 Assistant Planners 1 Account Technician II 1 Clerk Steno II 1 Clerk Typist 11 $ 9,500 $ 11,500 $ 7,800 8,000 $391,721 $416,706 BUDGETED REQUESTED 189 UNEMPIAyMMIT COMMSATION $ 1,176 $ 971 191 --_Pjacm S 47t400 $ 57, 639 193 OASDI $ 28050 $ 14,542 193- M=ICARE $ 1,320 $ 2,309 003 194 LIFE INSURANCE. $ 135 $ 338 195 HEALTH INSURANCE $ 17,900 $ 27,595 196 DENTAL INSURANCE $ 2,560 $ 3,432 199 VISION CARE $ 561 $ 637 TOTAL SALARIES AND EMPLOYEE BENEFITS $508,423 $543,669 201 OFFICE EXPENSE - GENERAL $ 15,000 $ 20,000 i The expenses in this category Include all regular office supplies essential to the oper- ation of the COG as a Planning Agency. One cost included in this line item printing. Al- though we have reduced the amount of outside printing being done, there are some special publications requiring a printers expertise. 'These documents can be costly. A portion of this cost also reflects supplies for the Ridesharinq Program. Some of the expense also incudes computer soft -dare upgrades. Also included this year is the acqui- sition of the census Transporta- tion pacI•.age which was recom- mended by the Federal funding agencies ($5,000). :•. -• .• • 4V�t **"04iI#t� - 202 OFFICE EXPENSE - POSTAGE $ 6,000 $ 7,200 One of the functions of the COG is to promote intergovernmental cooperation and coordination. This necessitates a considerable amount of information dissemination through the mails, a major portion of which are referrals of federal grant requests, planning doements, and review materials for the COG Hoard and other committees. Bail rates are expected to increase approximately 30% this next year and account for the increase in the postage budget. The total cost for postage also reflects the volume of mail generated by the COG and the continually expanding use of the mails by the Ridesharing Program. 203 SUBSCRIPTIONS AND PERIODICALS This budget item is used to purchase technical documents published by the Federal Department of Transportation and other agencies. These documents and other periodicals provide the current technical library support that is helpful in the preparation of transportation reports, plans, and in keeping abreast of the state of the art. 206 CONKMCATIONS Communications, specifically the telephone, play an important part in carrying out the coordination of COG's Transportation Planning fun- ctions with local, state, and federal agencies. The COG's co- ordination efforts require a con- siderable amount of long distance calling. A significant portion of the cost results from maintaining a toll free ridesharing number. $ 200 $ 8,000 $ 230 $ 11,500 LINE BUDGETED REQUESTED TTM DESCRIP"-TON 1989-90 1990-91 This number receives a high volume of calls but is covered from the Rideshare grant. Also included is the cost of setting up a new phone system as part of COG relocation. 209 MEMBERSHIPS $ 1,900 $ 3,500 Included in memberships are COG's memberships in Ca1COG ($2,750) and in the California Association of Coordinated Transportation (CALACT - $50). in 'addition there are staff memberships for the professional planners in the American Planning Association (APA - $700.). This line item includes funds for the maintenance and repair of the office equipment, primarily the computers. service contracts for the computers are extremely costly so all service, and repairs will be paid from this fund as needed. Although there may not be a need for the full amount, as evidenced in the current year, it is well to have it should it be needed. 214 RM TS AND LEASES - EQUIPMENT The cost incurred with" this line item reflect COG's copying casts. COG leased a new copy machine last year and now publishes almost all their own documents. Although our rents and leases budget has increased we have cut back considerably on our printing costs. $ 2,500 $ 2,500 $ 5,640 $ 6,000 217 TRANSFORTATION AND TRAVEL $ 17,590 $ 17,590 COG's are for the most part inter- governmental in nature and frequent interaction with other agencies out- side the County is essential. Trips outside of the County are for these essential meetings and for training and/or special educational purposes which enable staff to conduct their duties in a more knowledgeable fashion. Changes in the transpor- tation planning profession occur frequently and rapidly, and the opportunity to attend conferences, workshops, and training courses will greatly assist staff in providing technical assistance to local governments as well as providing direction to the preparation and implementation of transportation plans. In keeping with COG•$ travel policy the COG Board authorized the attendance of up to four COG Board members at CaLCOG annual conference. Son typical travel needs for the year include: . Ridesharing travel, training and_. outreach - $2,500 1 Workshop sponsored by the institute of Transportation Studies - $350 . 1 Training Course sponsored by Federal DOT - $400 . 4 workshops or technical seminars sponsored by Caltrans (usually in San Francisco or Sacramento) - $500 Mileage reimbursements for use of personal cars - $2,000 . Ideal reimbursements for required attendance at meetings - $1,200 a meetings of the Calif. COG Directors (statewide, usually N. California) - $1,500 1 national conference or business meeting of significant importance - $1,400 Attendance for two at the annual Intermodal Planning Group Conference - $1,250 4 dinner meetings of the COG Executive Committee - $160 CO(; Board and staff attendance at CALCOG - $3,830 . Staff participation in RTPA - $2,500 Request - $17,590 218 MOTOR POOL $ 1,000 $ 1,000 The costs shown are for COG use of motor pool vehicles for trips gen- erally outside the County. Most of staff travel is by use of their personal car for which they are reimbursed on a mileage basis. 220 PROFESSIONAL AND SPECIAL SERVICES $174,000 $195,380 Funds included in this line item are used chiefly to carry out con- tractual work and special tasks spelled out in the COG Overall Work Program. Some of the tasks include: annual financial and com- pliance audits - $20,000; Ridesharing program for Stanislaus county - $83 , 880 ; Legislative bill service - $2,500; Specialized staff computer training - $2,000; A revised EIR for the updated Regional Transportation Plan - $20,000. i recalibration of coG,s transpoz�;a- tion model - $20,000; and an up- date of the Airport Land Use Plan - $20,000; TMA support $2000; Rail Studies $25,000. BUDGETED REQUESTED ITEM DESCRIPTION -1989-90 1990-91 Same costs reflected above are cal- culated estimates and subject to further refinement. 220 SPECIAL DISTRICT ACCOUNT REPORTS $ 60 S 60 0020 220- SXW CONTRACTUAL CHARGES S 25,200 S 21,600 0083 These are MITA grant funds that COG passes through to SXTD to perform certain transit planning functions. The grant for the 1990-91 FY has been reduced to $21,600. 220- 0200 ALLOCATED SERV 2CE DEPS COSTS $ 972 $ 3,819 This figure represents the cost al- location plan and reflects the esti- mated charges for services rendered by the County to the COG durinq.the - fiscal year. At the end of the year they calculate the precise charge and make an adjustment or roll forward on the following year's billing. The major increase this year was the re- sult of staff turnover and the result - and personnel costs. 223 PUBLICATIONS AND LEGAL NOTICES $ 1,700 $ 1,700 In the course of the year, it is necessary to advertise public hearings for the purpose of adopt- inq various plans and plan ele- ments. The funds requested are an estimate of such a need. 232 INSURANCE - rgORKER'S COMPENSATION $ 645 $ 645 This figure is based on estimates prepared by the County. 236 INSURANCE - CASUALTY $ 62 $ 62 Exact figures for this cost center are derived by the County. BUDGETED REQUESTED 260 BUILDING MAINTENANCE $ 500 $ 500 This category has been included to cower costs involving office renova- tions, constructing cabinets or shelves, etc. 264 REV= - STRUCTURES AND GROUNDS $ 9,000 451 The dramatic increase in rents re- flects two things. First the need for added space commensurate with COG•s added responsibilities and secondly, the possibility of having to relocate outside county facilities which is also considerably more ex- pensive. Also included in this fig- ure is a one time moving expense. A) Office Equipment . One fax machine . One small panel table . Misc. office equipment Two 42" H, 3 shelves bookcases Total Office Equipment B) Computer Equipment . One Laptop computer (280) . Two Laser HD2 type printers . One CD RAM Player . Expanded RAM.for 3 computers . Associated cabling and software Total $30,000 $2,000 $ 265 $ 250 $ 300 $2,815 $ 5,000 $ 4,000 $12,000 $ 2,000 $ 1,500 $24,500 TOTAL. FIXED ASSETS $27,315 BUDGET TOTALS Total Salaries Total Frinqe Benefits Total Services and Supplies Total Fixed Assets Budgeted 1989-90 $409,021 $ 99,402 $269,969 $ 12,065 $790,457 1990-91 ONP REVENQE SOURCES State Subvention 1990-91 Allocation State Subvention Prior Year mover pL 1989/90 Allocation (Available 10/1/90) PL Prior Year Carryover UNTA, Section 8 1990-91 Allocation TDA Administration (LTF) TDA Apportionment (LTF) TDA Carryover (LTF) FAP Rideshare SAAG FAP Klatch S.T.Co. Airport Land Use Support SMTD- MA Sec. 8 match Est_ Funds Available Requested 1990-91 $436,206 $107,.463 $323,306 $ 27,315 $894,290 $ 86,500 6,740 210,002 161,790 25,200 39,000 199,180 7,160 209,700 8,400 6,000 6,300 $965,972 SAN JOAQUIN COUNTY COUNCIL OF GOVERNN14ENTS 1989-90 Line Item Budget Estimated Line jten Budgeted DescziRtion 1988-89 actual 1988-89 Requested 1989-90 101 Salaries - Cafeteria -0- 9,500 9,300 131 Salaries - Extra Help 70000 7,000 7,800 141 Salaries - Contractual 358,659 3468500 391,721 189 Unemployment Comp. 1,061 900 11176 191 Retirement 12,634 12,634 47,400 193 OASDI 8,198 7,523 28,350 193- 003 icare 764 609 1,320 194 Life Insurance 200 389 135 195 Health Insurance 16,700 16,576 17,900 196 Dental Insurance 2,113 10,872 2,560 199 Vision Care 470 421 561 201 Office Expense - General 15,000 13,000 15,000 202 Office Expense - Postage 5,700 5,600 6,000 2 0 3 S u b s c r i p t i o n s a n d Periodicals . 200 200 200 206 Communications 5,679 8,000 8,000 209 Memberships 10900 1,900 1,900 211 Equipment Maintenance 2,500 500 2,500 214 Rents & Leases - Equipment 4,800 5,640 5,640 217 Transportation and Travel 10,510 11,000 17,590 218 Motor Pool 1,000 600 1,000 220 Professional and Special Services 177,500 100,000 174,000