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HomeMy WebLinkAboutAgenda Report - July 7, 2010 D-06AGENDA ITEM b4 CITY OF LODI COUNCIL COMMUNICATION 9</FOK� AGENDA TITLE: Adopt Resolution Awarding Two -Year Contractsfor Janitorial Services for City Facilities to Korean Professional Building Maintenance, of Stockton ($192,514); Advanced Property Services, of Sacramento ($52,588); and East Bay Building Services, of San Leandro ($79,758); and Authorizing City Managerto Execute Contract Changes and Extensions MEETING DATE: PREPARED BY: July 7, 2010 PublicWorks Director RECOMMENDED ACTION: Adopt a resolution awarding two-year contracts for janitorial services for City facilities to Korean Professional Building Maintenance, of Stockton, in the amount of $192,514; Advanced Property Services, of Sacramento, in the amount of $52,588; and East Bay Building Services, of San Leandro, in the amount of $79,758; and authorizing the City Managerto execute contract changes and extensions. BACKGROUND INFORMATION: This project consists of the janitorial specifications and contract requirements to service City facilities. Within the past five years, the City facilities have grown by a net 21,000 square feet, including the additions of the new Transit shop facility and the County Criminal Court (located in the Police Facility) and the relocation of the Finance Department. Growth and changing expectations in the quality and frequency of janitorial service required an update to the specifications and contract management requirements and re -bidding of the janitorial services contract. The specifications provided for the City to award separate contracts for groups of facilities. In addition, the bid allowed selection of service levels (frequency)to reduce the total cost, if needed. This format allowed the City to pursue the highest quality work at the most reasonable cost. The contracts also include all supplies and materials, paper products and consumables that had, in past years, been provided by the City. The Public Works Facilities Services Division oversees the janitorial contracts for the City. Plans and specifications for this project were approved on April 21, 2010. Four groups of facilities were designated: Group — Lodi Police Department, Lodi Court No. 1, and Library Group B — City Hall, Finance Department, Carnegie Forum, and Public Safety Building Group C — Fire Administration, Parks and Recreation, Parks Annex "B" Space, Municipal Service Center, Transit Fleet Shop, and White Slough Water Pollution Control Facility Group D —Hutchins Street Square APPROVED: Konr rtla_m_ dim City Manager K:\WP\PROJ ECTS\M I S C \JAN I T O R L\2010\CAwa rd . d o c 6/30/2010 Adopt Resolution Awarding Two -Year Contracts for Janitorial Services for City Facilities to Korean Professional Building Maintenance, of Stockton ($192,514); Advanced Property Services, of Sacramento ($52,588); and East Bay Building Services, of San Leandro ($79,758); and Authorizing City Manager to Execute Contract Changes and Extensions July 7, 2010 Page 2 Three schedules of cleaning were designated: Schedule — Standard Service (higher frequency of cleaning, generally five days per week) Schedule B — Reduced Service (cleaning less often, generally three days per week) Schedule C — Requested Service (lump -sum cleaning cost per request) Additionally, the contractors were required to provide bids for estimated annual cost of paper products for each Group and to provide square -foot cleaning costs for restrooms, offices, and elevators. Contractors were required to bid both Standard and Reduced Services, Requested Services, and Square Foot Cleaning Costs. Contractorswere allowed to bid one or more groups (A, B, C, and/or D), but could not bid separate facilities. The lowest successful bids were determined by Group and level of service, together with the estimated annual cost of paper products. On May 26, 2010, the City received six bids, although only four of the janitorial contractors bid all four groups. Two bidders subsequently withdrew their bids entirely. The following bids were considered for this project, shown by Group and the Schedule that we propose to award, and including the estimated annual cost of paper products. Bidder Advanced Property Services East Bay Building Services Kathleen's Kleaning Service, Inc. Korean Professional Building Maintenance Peninsula Mobile SeNiGe (bid withdrawn) PRIDE Ind stFies (bid withdrawn) Bidder Group A. Schedule A Korean Professional Building Maintenance Advanced Property Services East Bay Building Services Kathleen's Kleaning Service, Inc. Group B. Schedule B Advanced Property Services Korean Professional Building Maintenance Kathleen's Kleaning Service, Inc. East Bay Building Services Group C. Schedule B East Bay Building Services Advanced Property Services Korean Professional Building Maintenance Group D, Schedule A Korean Professional Building Maintenance Advanced Property Services Location Sacramento San Leandro Stockton Stockton Redwood City Roseville �_IGJ $70,861.00 $85,346.75 $104,259.00 $152,813.22 $26,294.00 $27,909.00 $33,163.69 $36,143.00 $39,879.00 $40,562.86 $55,500.00 $25,396.00 $31,542.00 K:\WP\PROJECTSWIISC\JANITORL\2010\CAward,doc 6/30/2010 Adopt Resolution Awarding Two -Year Contracts for Janitorial Services for City Facilities to Korean Professional Building Maintenance, of Stockton ($192,514); Advanced Property Services, of Sacramento ($52,588); and East Bay Building Services, of San Leandro ($79,758); and Authorizing City Manager to Execute Contract Changes and Extensions July 7, 2010 Page 3 City staff is recommending that Korean Professional Building Maintenance be awarded a contract to coverjanitorial services for Groups and D (Police Facility, Court No. 1, Library, and Hutchins Street Square); Advanced Property Services be awarded a contractfor Group B (City Hall, Finance Department, Carnegie Forum, and portions of the Public Safety Building); and East Bay Building Services be awarded a contract for Group C (Fire Administration, Parks and Recreation Administration, Municipal Service Center, Transit Fleet Shop, and White Slough Water Pollution Control Facility). The cleaning schedules in the recommended contracts are the same as the existing contracts. All contracts shall be for the initial term of two years, with the City Managergiven authority to negotiate options to extend, to contract for additional services and/or add or delete portions of the contract that are in the best interest of the City, and to accommodate additions or reductions of space or to change cleaning frequencies and/or duties. The contractors will invoice the City monthly for actual work performed, along with the actual cost for paper products used. FISCAL IMPACT: The bids for janitorial services came in lowerthan anticipated (estimated at $200,000 per year including paper products), resulting in a net budget savings of approximately 15 percent. FUNDING AVAILABLE: Funds for janitorial services are included in FY 2010/11 Operating Accounts for Public Works Facilities Services (103511), Hutchins Street Square (345525), Library Administration (210801), Recreation (346011), Parks (107511), Water (180451), Wastewater (170401), White Slough Treatment Plant (170403), Transit (125052), and Electric Utility (160601). Jor an Ayers Deputy City Manager/Internal Services Director AV a-LZU I IF.. Wally fttfd@lfn PublicWorks Director Prepared by Dennis J. Callahan, Fleet and Facilities Manager FWS/DJC/pmf cc: Community Center Director Library Services Director Interim Parks and Recreation Director Electric Utility Director Transportation Manager Facilities Supervisor K:\WP\PROJECTSWISCUANITORL\2010\CAward,doc 6/30/2010 2010 JANITORIAL SERVICES FOR CITY FACILITIES CONTRACT CITY OF LODI, CALIFORNIA THIS CONTRACT made by and between the CITY OF LODI, State of California, herein referred to as the "City," and KOREAN PROFESSIONAL BUILDING MAINTENANCE, herein referred to as the "Contractor." WITNESSETH: That the parties hereto have mutually covenanted and agreed, and by these presents do covenant and agree with each other, as follows: The complete Contract consists of the following documents which are incorporated herein by this reference, to -wit: Notice Inviting Bids Information to Bidders General Provisions Special Provisions Bid Proposal Contract Contract Bonds Plans Janitorial Maintenance Checklist for City of Lodi Facilities All of the above documents, sometimes hereinafter referred to as the "Contract Documents," are intended to cooperate so that any work called for in one and not mentioned in the other is to be executed the same as if mentioned in all said documents. ARTICLE I - That for and in consideration of the payments and agreements hereinafter mentioned, to be made and performed by the City, at Contractor's cost and expense, to do all the work and furnish all the materials except such as are mentioned in the specifications to be furnished by the City, necessary to maintain in a good workmanlike and substantial manner and to the satisfaction of the City the proposed maintenance of City facilities. ARTICLE II - The City hereby promises and agrees with the Contractor to employ, and does hereby employ, the Contractor to provide all materials and services not supplied by the City and to do the work according to the terms and conditions for the price herein, and hereby contracts to pay the same as set forth in Section 5.2,C, "Measurement, Acceptance and Payment," of the General Provisions, in the manner and upon the conditions above'set forth; and the said parties for themselves, their heirs, executors, administrators, successors and assigns, do hereby agree to the full performance of the covenants herein contained. ARTICLE III - The Contractor agrees to conform to the provisions of and all responsibility for compliance with all Labor Code requirements. ARTICLE IV - And the Contractor agrees to receive and accept the following prices as full compensation for furnishing all materials and for doing all the work contemplated and embraced in this agreement; also for all loss or damage arising out of the nature of the work aforesaid or Contract Korean.doc 1 06/09/10 from the action of the elements, or from any unforeseen difficulties or obstructions which may arise or be encountered in the prosecution of the work until its acceptance by the City, and for all risks of every description connected with the work; also for all expenses incurred by or in consequence of the suspension or discontinuance of work and for well and faithfully completing the work, and the whole thereof, in the manner and according to the plans and contract documents and the requirements of the Engineer under them, to -wit: Perform the janitorial work necessary to maintain City of Lodi facilities and other incidental and related work in accordance with these specifications. The areas to be maintained are shown in Section 5, General Conditions, 5.1, Description of Work, and in the plans of the specifications for "2010 Janitorial Services for City Facilities". B. Lodi Court #1 217 West Elm Street Service 3 dayslweek LS $450.00 C. Library 201 West Locust Street Service 5 days/week LS $1,600.00 Group A Total Lump Sum (TLS) for Each Schedule TLS $4,720.00 TLS $450.00 TLS $0.00 Group A Estimated Annual Cost of Paper Products TLS $6,421.00 Total Lump Sum (TLS) Group D M. Hutchins Street Square 125 South Hutchins Street 1. Main Lobby Restrooms, Thomas Theater Restrooms, Kirst Hall Kitchen and Restrooms Service 5 dayslweek LS $720.00 Contract Korean.doc 2 06/09/10 Schedule A Schedule B Schedule C Annual Standard Reduced Requested Estimated Service Service Service Paper Products LS/Month LS/Month LS/Month Group A A. Lodi Police Department 215 West Elm Street Jail, Public Lobby, 6 LS $1,850.00 days/week Operations, Staffing areas, 5 LS $1,270.00 days/wee k B. Lodi Court #1 217 West Elm Street Service 3 dayslweek LS $450.00 C. Library 201 West Locust Street Service 5 days/week LS $1,600.00 Group A Total Lump Sum (TLS) for Each Schedule TLS $4,720.00 TLS $450.00 TLS $0.00 Group A Estimated Annual Cost of Paper Products TLS $6,421.00 Total Lump Sum (TLS) Group D M. Hutchins Street Square 125 South Hutchins Street 1. Main Lobby Restrooms, Thomas Theater Restrooms, Kirst Hall Kitchen and Restrooms Service 5 dayslweek LS $720.00 Contract Korean.doc 2 06/09/10 Additional Requested Cleaning For: Main Lobby Restrooms Thomas Theater Restrooms Kirst Hall 2. Senior Center Service 5 days/week 3. Administration Offices, Arts Commission Office and Classroom Service 5 days/week Additional Cleaning Requested for Classroom 4. Green Room, Dressing Rooms (Approximately 1,350 Square Feet, Counters, Restrooms, Showers) Additional Requested Cleaning Group D Total Lump Sum (TLS) for Each Schedule Group D Estimated Annual Cost of Paper Products Total Lump Sum (TLS) For Groups A. B. C and D Include: N. Square Foot Cleaning Cost 1. Restrooms Service 5 days/week Service 3 days/week Schedule A Standard Service LS/Month LS $600.00 LS $550.00 Schedule B Reduced Service LS/Month Schedule C Requested Service LS/Month LS $50.00 LS $50.00 LS $80.00 LS $50.00 LS $80.00 TLS $1,870.00 TLS $0.00 TLS $310.00 Schedule A Standard Service LS/Month $0.312/SF Schedule B Reduced Service LS/Month $0.200/SF Schedule C Requested Service LS/Month Annual Estimated Paper Products TLS $2,956.00 Annual Estimated Paper Products Contract Korean.doc 3 06/09/10 2. Offices Service 5 days/week Service 3 days/week 3. Elevator Service 5 days/week Service 3 days/week O. 24/7 Emergency Call -Out Response (1 Hour Response, Applies to All Facility Groups) Minimum Charge per Call, per Person and Rate per Hour, per Person ScheduleA Standard Service LS/Month $0.1045/SF $0.1045/SF Schedule B Reduced Service LS/Month $0.0816/SF $0.0816/SF Schedule C Requested Service LS/Month Minimum Charge $100.00 Rate per Hour $100.00 Annual Estimated Paper Products ARTICLE V - By my signature hereunder, as Contractor, I certify that I am aware of the provisions of Section 3700 of the Labor Code, which requires every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this Contract. ARTICLE VI - It is further expressly agreed by and between the parties hereto that, should there be any conflict between the terms of this instrument and the Bid Proposal of the Contractor, then this instrument shall control and nothing herein shall be considered as an acceptance of the said terms of said proposal conflicting herewith. ARTICLE VII - The Contractor agrees to commence work pursuant to this Contract within 10 calendar days after the City Manager has executed the Contract. OPTION TO RENEW - By mutual agreement, the City and Contractor may enter into an agreement to extend this Contract. ASSIGNMENT — The Contractor shall not assign nor shall not attempt to assign this agreement without the written consent of the City having been first obtained. DAMAGES — The Contractor will report to the Facilities Manager any damages caused by the Contractor's employees or equipment to any public facilities and equipment WHEN SIGNING THIS CONTRACT, THE CONTRACTOR AGREES THAT THE PERIOD FOR THIS CONTRACT IS AUGUST 1,2010 THROUGH JULY 31,2012, AND THE CONTRACTOR AGREES TO SUBMIT MONTHLY BILLINGS NO LATER THAN THE 10T" OF EACH MONTH. Contract_Korean.doc 4 06/10/10 IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands the year and date written below. C�Z�1i•Y�:7_L�C�1:� KOREAN PROFESSIONAL BUILDING MAINTENANCE CITY OF LODI By: Konradt Bartlam Interim City Manager By: Date: Title (CORPORATE SEAL) Attest: Randi Johl City Clerk Approved As To Form D. Stephen Schwabauer City Attorney vn�� Contract_Korean.doc 5 06/09/10 2010 JANITORIAL SERVICES FOR CITY FACILITIES CONTRACT CITY OF LODI, CALIFORNIA THIS CONTRACT made by and between the CITY OF LODI, State of California, herein referred to as the "City," and ADVANCED PROPERTY SERVICES, herein referred to as the "Contractor." WITNESSETH: That the parties hereto have mutually covenanted and agreed, and by these presents do covenant and agree with each other, as follows: The complete Contract consists of the following documents which are incorporated herein by this reference, to -wit: Notice Inviting Bids Information to Bidders General Provisions Special Provisions Bid Proposal Contract Contract Bonds Plans Janitorial Maintenance Checklist for City of Lodi Facilities All of the above documents, sometimes hereinafter referred to as the "Contract Documents," are intended to cooperate so that any work called for in one and not mentioned in the other is to be executed the same as if mentioned in all said documents. ARTICLE I - That for and in consideration of the payments and agreements hereinafter mentioned, to be made and performed by the City, at Contractor's cost and expense, to do all the work and furnish all the materials except such as are mentioned in the specifications to be furnished by the City, necessary to maintain in a good workmanlike and substantial manner and to the satisfaction of the City the proposed maintenance of City facilities. ARTICLE II - The City hereby promises and agrees with the Contractor to employ, and does hereby employ, the Contractor to provide all materials and services not supplied by the City and to do the work according to the terms and conditions for the price herein, and hereby contracts to pay the same as set forth in Section 5.2,C, "Measurement, Acceptance and Payment," of the General Provisions, in the manner and upon the conditions above set forth; and the said parties for themselves, their heirs, executors, administrators, successors and assigns, do hereby agree to the full performance of the covenants herein contained. ARTICLE III - The Contractor agrees to conform to the provisions of and all responsibility for compliance with all Labor Code requirements. ARTICLE IV - And the Contractor agrees to receive and accept the following prices as full compensation for furnishing all materials and for doing all the work contemplated and embraced in this agreement; also for all loss or damage arising out of the nature of the work aforesaid or Co ntract_AdvancedPrope rty.doc 1 06/09/10 from the action of the elements, or from any unforeseen difficulties or obstructions which may arise or be encountered in the prosecution of the work until its acceptance by the City, and for all risks of every description connected with the work; also for all expenses incurred by or in consequence of the suspension or discontinuance of work and for well and faithfully completing the work, and the whole thereof, in the manner and according to the plans and contract documents and the requirements of the Engineer under them, to -wit: Perform the janitorial work necessary to maintain City of Lodi facilities and other incidental and related work in accordance with these specifications. The areas to be maintained are shown in Section 5, General Conditions, 5.1, Description of Work, and in the plans of the specifications for "2010 Janitorial Services for City Facilities". Group B D. City Hall 221 West Pine Street Service 3 days/week E. Finance Department 310 West Elm Street Service 3 days/week F. Carnegie Forum 305 West Pine Street Service 3 days/week Requested Cleaning G. Public Safety Building 230 West Elm Street Electric Utility Meter Readers and Restrooms, Pistol Range Restrooms Service 3 days/week Total Lump Sum (TLS) for Each Schedule Group B Estimated Annual Cost of Paper Products Total Lump Sum (TLS) Schedule A Schedule B Schedule C Annual Standard Reduced Requested Estimated Service Service Service Paper LS/Month LS/Month LS/Month Products LS $820.00 LS $325.00 LS $588.00 LS $45.00 LS $121.00 TLS $0.00 TLS $1,854.00 TLS $45.00 TLS $4,046.00 Contract—Advanced Property. doc 2 06/09/10 For Groups A, B, C and D Include: N. Square Foot Cleaning Cost 1. Restrooms Service 5 days/week Service 3 days/week 2. Offices Service 5 days/week Service 3 dayslweek 3. Elevator Service 5 days/week Service 3 days/week O. 2417 Emergency Call -Out Response (1 Hour Response, Applies to All Facility Groups) Minimum Charge per Call, per Person and Rate per Hour, per Person Schedule A Standard Service LS/Month Schedule B Reduced Service LS/Month $0.14/S F $0.10/SF $0.85/SF $0.59/S F $0.14/SF $0.10/SF Schedule C Annual Requested Estimated Service Paper LS/Month Products Minimum Charge $65.00 Rate per Hour $18.00 ARTICLE V - By my signature (hereunder, as Contractor, I certify that I am aware of the provisions of Section 3700 of the Labor Code, which requires every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this Contract. ARTICLE VI - It is further expressly agreed by and between the parties hereto that, should there be any conflict between the terms of this instrument and the Bid Proposal of the Contractor, then this instrument shall control and nothing herein shall be considered as an acceptance of the said terms of said proposal conflicting herewith. ARTICLE VII - The Contractor agrees to commence work pursuant to this Contract within 10 calendar days after the City Manager has executed the Contract. OPTION TO RENEW — By mutual agreement, the City and Contractor may enter into an agreement to extend this Contract. ASSIGNMENT — The Contractor shall not assign nor shall not attempt to assign this agreement without the written consent of the City having been first obtained. DAMAGES — The Contractor will report to the Facilities Manager any damages caused by the Contractor's employees or equipment to any public facilities and equipment Contract_AdvancedProperty. doc 3 06110110 WHEN SIGNING THIS CONTRACT, THE CONTRACTOR AGREES THAT THE PERIOD FOR THIS CONTRACT IS AUGUST 1,2010 THROUGH JULY 31,2012, AND THE CONTRACTOR AGREES TO SUBMIT MONTHLY BILLINGS NO LATER THAN THE 10TH OF EACH MONTH. IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands the year and date written below. CONTRACTOR: ADVANCED PROPERTY SERVICES IN Title (CORPORATE SEAL) CITY OF LODI By: Konradt Bartlam Interim City Manager Date: Attest: Randi Johl City Clerk Approved As To Form D. Stephen Schwabauer City Attorney Contract—Advanced Property, doc 4 06/09/10 2010 JANITORIAL SERVICES FOR CITY FACILITIES CONTRACT CITY OF LODI, CALIFORNIA THIS CONTRACT made by and between the CITY OF LODI, State of California, herein referred to as the "City," and EAST BAY BUILDING SERVICES, herein referred to as the "Contractor." WITNESSETH: That the parties hereto have mutually covenanted and agreed, and by these presents do covenant and agree with each other, as follows: The complete Contract consists of the following documents which are incorporated herein by this reference, to -wit: Notice inviting Bids Information to Bidders General Provisions Special Provisions Bid Proposal Contract Contract Bonds Plans Janitorial Maintenance Checklist for City of Lodi Facilities All of the above documents, sometimes hereinafter referred to as the "Contract Documents," are intended to cooperate so that any work called for in one and not mentioned in the other is to be executed the same as if mentioned in all said documents. ARTICLE I - That for and in consideration of the payments and agreements hereinafter mentioned, to be made and performed by the City, at Contractor's cost and expense, to do all the work and furnish all the materials except such as are mentioned in the specifications to be furnished by the City, necessary to maintain in a good workmanlike and substantial manner and to the satisfaction of the City the proposed maintenance of City facilities. ARTICLE II - The City hereby promises and agrees with the Contractor to employ, and does hereby employ, the Contractor to provide all materials and services not supplied by the City and to do the work according to the terms and conditions for the price herein, and hereby contracts to pay the same as set forth in Section 5.2,C, "Measurement, Acceptance and Payment," of the General Provisions, in the manner and upon the conditions above set forth; and the said parties for themselves, their heirs, executors, administrators, successors and assigns, do hereby agree to the full performance of the covenants herein contained. ARTICLE III - The Contractor agrees to conform to the provisions of and all responsibility for compliance with all Labor Code requirements. ARTICLE IV - And the Contractor agrees to receive and accept the following prices as full compensation for furnishing all materials and for doing all the work contemplated and embraced in this agreement; also for all loss or damage arising out of the nature of the work aforesaid or Contract_EastBay.doc 1 06/30/10 from the action of the elements, or from any unforeseen difficulties or obstructions which may arise or be encountered in the prosecution of the work until its acceptance by the City, and for all risks of every description connected with the work; also for all expenses incurred by or in consequence of the suspension or discontinuance of work and for well and faithfully completing the work, and the whole thereof, in the manner and according to the plans and contract documents and the requirements of the Engineer under them, to -wit: Perform the janitorial work necessary to maintain City of Lodi facilities and other incidental and related work in accordance with these specifications. The areas to be maintained are shown in Section 5, General Conditions, 5.1, Description of Work, and in the plans of the specifications for "2010 Janitorial Services for City Facilities". Service 3 dayslweek LS $692.00 B Spaces Requested Additional Cleaning of Annex "B Space" (Per Request) LS $395.00 J. Municipal Service Center 1331 South Ham Lane Public Works, Electric Utility, Purchasing Warehouse, and Fuel Island/Electricians' Shop Service 5 dayslweek LS $1,143.00 K. Transit Fleet Shop 1331 South Ham Lane Service 3 dayslweek LS $430.00 L. White Slough Water Pollution Control Facility 12751 North Thornton Road Service 3 dayslweek LS $435.00 Total Lump Sum (TLS) for TLS $1,143.00 TLS $1,965.00 TLS $395.00 Each Schedule Contract_EastBay.doc 2 06/30/10 Schedule A Schedule B Schedule C Annual Standard Reduced Requested Estimated Service Service Service Paper Products LS/Month LS/Month LS/Month Group C H. Fire Administration 25 East Pine Street Service 3 dayslweek LS $408.00 I. Parks and Recreation 111 & 125 North Stockton Street Service 3 dayslweek LS $692.00 B Spaces Requested Additional Cleaning of Annex "B Space" (Per Request) LS $395.00 J. Municipal Service Center 1331 South Ham Lane Public Works, Electric Utility, Purchasing Warehouse, and Fuel Island/Electricians' Shop Service 5 dayslweek LS $1,143.00 K. Transit Fleet Shop 1331 South Ham Lane Service 3 dayslweek LS $430.00 L. White Slough Water Pollution Control Facility 12751 North Thornton Road Service 3 dayslweek LS $435.00 Total Lump Sum (TLS) for TLS $1,143.00 TLS $1,965.00 TLS $395.00 Each Schedule Contract_EastBay.doc 2 06/30/10 Group C Estimated Annual Cost of Paper Products Total Lump Sum (TLS) For Groups A. B, C and D Include: N. Square Foot Cleaning Cost 1. Restrooms Service 5 dayslweek $0.08/S F Service 3 dayslweek $0.08/S F 2. Offices Service 5 dayslweek $0.08/S F Service 3 dayslweek $0.08/S F 3. Elevator Service 5 dayslweek $0.08/S F Service 3 dayslweek $0.08/SF O. 2417 Emergency Call -Out Response (1 Hour Response, Applies to Minimum Charge $35.00 All Facility Groups) Minimum Charge per Call, per Rate per Hour $25.00 Person and Rate per Hour, per Person TLS $2,583.00 ARTICLE V - By my signature hereunder, as Contractor, I certify that I am aware of the provisions of Section 3700 cf the Labor Code, which requires every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this Contract. ARTICLE VI - It is further expressly agreed by and between the parties hereto that, should there be any conflict between the terms of this instrument and the Bid Proposal of the Contractor, then this instrument shall control and nothing herein shall be considered as an acceptance of the said terms of said proposal conflicting herewith. ARTICLE VII - The Contractor agrees to commence work pursuant to this Contract within 10 calendar days after the City Manager has executed the Contract. OPTION TO RENEW - By mutual agreement, the City and Contractor may enter into an agreement to extend this Contract. ASSIGNMENT — The Contractor shall not assign nor shall not attempt to assign this agreement without the written consent of the City having been first obtained. DAMAGES — The Contractor will report to the Facilities Manager any damages caused by the Contractor's employees or equipment to any public facilities and equipment Contract_EastBay.doc 3 06130110 WHEN SIGNING THIS CONTRACT, THE CONTRACTOR AGREES THAT THE PERIOD FOR THIS CONTRACT IS AUGUST 1, 2010 THROUGH JULY 31, 2012, AND THE CONTRACTOR AGREES TO SUBMIT MONTHLY BILLINGS NO LATER THAN THE 10T" OF EACH MONTH. IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands the year and date written below. CONTRACTOR: EAST BAY BUILDING SERVICES la Title (CORPORATE SEAL) CITY OF LODI By: Konradt Bartlam Interim City Manager Date: Attest: Randi Johl City Clerk Approved As To Form D. Stephen Schwabauer City Attorney �e Contract_EastBay.doc 4 06/30/10 RESOLUTION NO. 2010-104 A RESOLUTION OF THE LODI CITY COUNCIL AWARDING TWO-YEAR CONTRACTS FOR JANITORIAL SERVICES FOR CITY FACILITIES WHEREAS, in answer to notice duly published in accordance with law and the order of this City Council, sealed bids were received and publicly opened on May 26, 2010, at 11:00 a.m. for janitorial services for City facilities, described in the plans and specifications therefore approved by the City Council on April 21, 2010; and WHEREAS, said bids have been checked and tabulated and a report thereof filed with the City Manager as follows: Bidder Location Advanced Property Services Sacramento East Bay Building Services San Leandro Kathleen's Kleaning Service, Inc. Stockton Korean Professional Building Maintenance Stockton Peninsula Mobile Service (bid withdrawn) Redwood City PRIDE Industries (bid withdrawn) Roseville The following bids were considered for this project, shown by Group and the Schedule to be awarded, including the estimated annual cost of paper products. Bidder Bid (Annual Cost) Group A. Schedule A Korean Professional Building Maintenance $70,861.00 Advanced Property Services $85,346.75 East Bay Building Services $104,259.00 Kathleen's Kleaning Service, Inc. $152,813.22 Group B. Schedule B Advanced Property Services $26,294.00 Korean Professional Building Maintenance $27,909.00 Kathleen's Kleaning Service, Inc. $33,163.69 East Bay Building Services $36,143.00 Group C. Schedule B East Bay Building Services $39,879.00 Advanced Property Services $40,562.86 Korean Professional Building Maintenance $55,500.00 Group D, Schedule A Korean Professional Building Maintenance $25,396.00 Advanced Property Services $31,542.00 WHEREAS, staff recommends that Korean Professional Building Maintenance, of Stockton, be awarded a contract to cover janitorial services for Groups A and D (Police Facility, Court No. 1, Library, and Hutchins Street Square); Advanced Property Services, of Sacramento, be awarded a contract for Group B (City Hall, Finance Department, Carnegie Forum, and portions of the Public Safety Building); and East Bay Building Services, of San Leandro, be awarded a contract for Group C (Fire Administration, Parks and Recreation Administration, Municipal Service Center, Transit Fleet Shop, and White Slough Water Pollution Control Facility). NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award two-year contracts for janitorial services for City facilities to Korean Professional Building Maintenance, of Stockton, California, for Groups A and D in the amount of $192,514; Advanced Property Services, of Sacramento, California, for Group B in the amount of $52,588; and East Bay Building Services, of San Leandro, California, for Group C in the amount of $79,758; and BE IT FURTHER RESOLVED that the City Council does hereby authorize the City Manager to execute contract changes and extensions. Dated: July 7, 2010 ------------------ ------------------ I hereby certify that Resolution No. 2010-104 was passed and adopted by the City Council of the City of Lodi in a regular meeting held July 7, 2010, by the following vote: AYES: COUNCIL MEMBERS— Hansen, Johnson, Mounce, and Mayor Katzakian NOES: COUNCIL MEMBERS— None ABSENT: COUNCIL MEMBERS— Hitchcock ABSTAIN: COUNCIL MEMBERS— None &JOHL City Clerk 2010-104