HomeMy WebLinkAboutAgenda Report - July 7, 2010 D-05AGENDA ITEM
CITY OF LODI
,. COUNCIL COMMUNICATION
AGENDA TITLE: Adopt Resolution Awarding Contractfor Cable Rejuvenation of 15,92 feet of
Underground Electric Cable in English Oak Subdivision, Phase Ito UtilX Inc. of
Kent, WA ($95,226.40) (EUD)
MEETING DATE: July 7,2010
PREPARED BY: Electric Utility Director
RECOMMENDED ACTION: Adopt a resolution awarding contract for cable rejuvenation of
15,920 feet of underground electric cable in English Oak
Subdivision, Phase I to UtiIX, Inc. of Kent, WA in an amount not to
exceed $95,226.40.
BACKGROUND INFORMATION: On March 18,2010 the City Council approved the specifications and
authorized the advertisementfor bids to rejuvenate 15,920 feet of
underground electric cable in English Oak Subdivision, Phase 1.
In this area, underground electric distribution cables are buried directly, not in conduit.
Most of these direct -buried cables have more than 30 years of service and are reaching the end of their
useful lives. Cable failures due to insulation weakness have led to prolonged power outages. Replacing
the direct -buried underground system with new cable in new conduits is very expensive. Rejuvenating
the insulation of direct -buried cables through the injection of a silicone compound is a cost-effective
option. The cost of cable rejuvenation is estimated to be half of the cost of replacing same direct -buried
cables.
On April 20, 2010, the Electric Utility Department (EUD) advertised bid documents for the rejuvenation of
15,920 feet direct -buried cable in the English Oak Subdivision, Phase I, On May 19, 2010 staff received
bid proposals with the following results:
UtiIX, Inc., Kent, WA $ 95,226.40
Novinium, Inc., South Kent, WA $101,910.00
UtilX is the low bidder and is found to be compliant with the bid documents and scope of work. Staff
checked with other electric utilities that used UtilX and confirmed UtiIX's experience and expertise.
Cable rejuvenation, injecting old cable with a silicon product under pressure, is expected to extend the
life of the cable for 40 years or more, Digging is needed only if and where there are cable splices. The
injection will be performed with the cables energized and in operation.
To extend the useful life of existing direct -buried cables, prevent cable failures and minimize prolonged
power outages, staff recommends awarding the cable rejuvenation services contract in the English Oak
Subdivision, Phase Ito UtiIX, Inc. of Kent, WA in an amount not to exceed $95,226.40 with contract
, Interim City Manager
Adopt Resolution Awarding Contractfor Cable Rejuvenation of 15,920 feet of Underground Electric Cable in English Oak
Subdivision, Phase Ito UtilX Inc. of Kent, WA ($95,226.40) (EUD)
July 7, 2010
Page 2 of 2
extension options to perform cable rejuvenation in the English Oak Subdivision, Phase I I Project. UWX
shall complete these services within 120 days from the date of "Notice to Proceed."
FISCAL IMPACT: Not to exceed $95,226.40
FUNDING: Included in the FY 2010/11 Budget Account No. 161651
Jordan Ayers
Deputy City Manager/Internal Services Director
c
liza eth A. Kifrkrey
Electric Utility Director
Prepared By: Demy Bucaneg, Jr., P.E., Assistant Electric Utility Director
Weldat Haile, P.E., Senior Power Engineer
EAK/DB/Ist
SILICONE INJECTION OF UNDERGROUND CABLE SECTION 4
ENGLISH OAKS SUBDIVISION — PHASE ONE CONTRACT
CITY OF LODI, CALIFORNIA
THIS CONTRACT made by and between the CITY OF LODI, State of California, herein
referred to as the `City," and UtiIX Corporation, herein referred to as the "Contractor."
WITNESSETH:
That the parties hereto have mutually covenanted and agreed, and by these presents do
covenant and agree with each other, as follows:
The complete Contract consists of the following documents which are incorporated herein
by this reference, to -wit:
Notice Inviting Bids
Information to Bidders
General Provisions
Special Provisions
Bid Proposal
Contract
Contract Bonds
Plans
The Latest Edition of
Standard Specifications,
State of California,
Business and Transportation Agency,
Department of Transportation
All of the above documents, sometimes hereinafter referred to as the "Contract
Documents," are intended to cooperate so that any work called for in one and not
mentioned in the other is to be executed the same as if mentioned in all said documents.
ARTICLE I - That for and in consideration of the payments and agreements hereinafter
mentioned, to be made and performed by the City and under the condition expressed in
the two bonds bearing even date with these presents and hereunto annexed, the
Contractor agrees with the City, at Contractor's cost and expense, to do all the work and
furnish all the materials except such as are mentioned in the specifications to be furnished
by the City, necessary to construct and complete in a good workmanlike and substantial
manner and to the satisfaction of the City the proposed improvements as shown and
described in the Contract Documents which are hereby made a part of the Contract.
ARTICLE II - The City hereby promises and agrees with the Contractor to employ, and
does hereby employ, the Contractor to provide all materials and services not supplied by
the City and to do the work according to the terms and conditions for the price herein, and
hereby contracts to pay the same as set forth in Section 5.600, "Measurement, Acceptance
and Payment," of the General Provisions, in the manner and upon the conditions above set
forth; and the said parties for themselves, their heirs, executors, administrators,
successors and assigns, do hereby agree to the full performance of the covenants herein
contained.
ARTICLE III - The Contractor agrees to conform to the provisions of Chapter 1, Part 7,
Division 2 of the Labor Code. The Contractor and any Subcontractor will pay the general
prevailing wage rate and other employer payments for health and welfare, pension,
vacation, travel time, and subsistence pay, apprenticeship or other training programs. The
Section 4 4.1 06/28/10
responsibility for compliance with these Labor Code requirements is on the prime
contractor.
ARTICLE IV - And the Contractor agrees to receive and accept the following prices as full
compensation for furnishing all materials and for doing all the work contemplated and
embraced in this agreement; also for all loss or damage arising out of the nature of the
work aforesaid or from the action of the elements, or from any unforeseen difficulties or
obstructions which may arise or be encountered in the prosecution of the work until its
acceptance by the City, and for all risks of every description connected with the work; also
for all expenses incurred by or in consequence of the suspension or discontinuance of
work and for well and faithfully completing the work, and the whole thereof, in the manner
and according to the Plans and Contract Documents and the requirements of the Engineer
under them, to -wit:
The work consists of performing cable testing, analysis, preparation and restoration of
insulation integrity utilizing silicone injection technique to improve the life expectancy of
certain cables within the City of Lodi's 12 kV underground distribution system and other
incidental and related work, all as shown on the plans and specifications for the above
project.
BID ITEMS
ITEM EST'D.
NO. DESCRIPTION UNIT QTY UNIT PRICE TOTAL PRICE
1. Cable Testing and Analysis LS 1 $21,749.04 $21,749.04
2. Silicone Injection of 12 kV
cable for #2 AWG 220 mill LF 5,600' $4.27 $23,912.00
3. Silicone injection of 12 kV
cable for 1/0 AWG 220 mil LF 9,800' $4.27 $41,846.00
4. Injection Accessories
(Connector, Elbows,
Adapters, etc) LS 1 $7,719.36 $7,719.36
TOTAL BID $95,226.40
Section 4 4.2 06/28/10
UNIT PRICE ITEMS
ITEM
NO.
DESCRIPTION
UNIT
UNIT PRICE
1.
Splice Pit Excavation
CF
$37.33
2.
Asphalt Removal and
Replacement
CF
$43.75
3.
Concrete Removal and
Replacement
SF
$43.75
4.
Curb and Gutter
Replacement
LF
$43.75
5.
Backfill, compact all
excavations
EA
$ No Charge
6.
Dispose of all excess
material
LS
$ No Charge
7.
Excavation Safety
LS
$ No Charge
ARTICLE V - By my signature hereunder, as Contractor, I certify that I am aware of the
provisions of Section 3700 of the Labor Code, which requires every employer to be insured
against liability for workers' compensation or to undertake self-insurance in accordance
with the provisions of that code, and I will comply with such provisions before commencing
the performance of the work of this contract.
ARTICLE VI - It is further expressly agreed by and between the parties hereto that, should
there be any conflict between the terms of this instrument and the Bid Proposal of the
Contractor, then this instrument shall control and nothing herein shall be considered as an
acceptance of the said terms of said proposal conflicting herewith.
ARTICLE VII - The City is to furnish the necessary rights-of-way and easements and to
establish lines and grades for the work as specified under the Special Provisions. All labor
or materials not mentioned specifically as being done by the City will be supplied by the
Contractor to accomplish the work as outlined in the specifications
ARTICLE VIII - The Contractor agrees to commence work pursuant to this contract within
30 calendar days after the Mayor has executed the contract and to diligently prosecute to
completion within 120 WORKING DAYS.
Section 4 4.3 06/28/10
WHEN SIGNING THIS CONTRACT, THE CONTRACTOR AGREES THAT THE TIME OF
COMPLETION FOR THIS CONTRACT IS REASONABLE AND THE CONTRACTOR
AGREES TO PAY THE CITY LIQUIDATED DAMAGES AS SET FORTH IN SECTION 6.5
OF THE SPECIAL PROVISIONS. CONTRACTOR AGREES THAT THIS AMOUNT MAY
BE DEDUCTED FROM THE AMOUNT DUE THE CONTRACTOR UNDER THE
CONTRACT.
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands the
year and date written below.
CONTRACTOR: CITY OF LODI
M
Title
(CORPORATE SEAL)
L0
Konradt Bartlam
Interim City Manager
Date:
Attest:
City Clerk
Approved As To Form
D. Stephen Schwabauer
City Attorney 2\/1-1
Section 4 4.4 06/28/10
RESOLUTION NO. 2010-103
A RESOLUTION OF THE LODI CITY
COUNCIL AWARDING A CONTRACT FOR
UNDERGROUND CABLE REJUVENATION
WHEREAS, in answer to notice duly published in accordance with law and the
order of this City Council, sealed bids were received and publicly opened on May 19,
2010, at 1:00 p.m., for bids for rejuvenation of 15,920 feet of underground cable in
English Oak Subdivision, Phase I; and
WHEREAS, said bids have been compared, checked, and tabulated and a report
thereof filed with the City Manager as follows:
UtilX, Inc., Kent, WA $ 95,226.40
Novinium, Inc., South Kent, WA $101,910.00
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the award of 15,920 feet of underground cable rejuvenation services in the
English Oak Subdivision, Phase I, to UtilX, Inc., of Kent, WA, in an amount not to
exceed $95,226.40.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to
extend the contract with UtilX, Inc., of Kent, WA, for cable rejuvenation services in the
English Oak Subdivision, Phase II, Project with continued satisfactory performance in
the prior Phase I Project, in accordance with the terms of the specification approved by
the City Council, and subject to limitations established in the operating budget.
Dated: July 7, 2010
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I hereby certify that Resolution No. 2010- 103 was passed and adopted by the
City Council of the City of Lodi in a regular meeting held July 7, 2010, by the following
vote:
AYES: COUNCIL MEMBERS— Hansen, Johnson, Mounce, and
Mayor Katzakian
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS— Hitchcock
ABSTAIN: COUNCIL MEMBERS—No,"----?
L
City Clerk
2010-103