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Home My WebLink AboutAgenda Report - July 7, 2010 D-03AGENDA ITEM rJ403 CITY OF LODI COUNCIL COMMUNICATION AGENDA TITLE: Adopt Resolution Authorizing Annual Purchase of Materials and Services Needed to Maintain the Trojan Ultra Violet (UV) Disinfection System at White Slough Water Pollution Control Facility from DC Frost Associates, Inc., of Walnut Creek ($230,325) MEETING DATE: PREPARED BY: July 7, 2010 Public Works Director RECOMMENDED ACTION: Adopt a resolution authorizing the annual purchase of materials and services needed to maintain the Trojan ultra violet (UV) disinfection system at White Slough Water Pollution Control Facility from DC Frost Associates, Inc., of Walnut Creek, in the arnount of $230,325. BACKGROUND INFORMATION: The Trojan UV System at the White Slough Water Pollution Control Facilitywent online in January 2005. The UV system requires regular maintenance to keep it properly operating. DC Frost Associates is the local representative for Trojan Technologies, the sole -source supplier for the UV equipment. The attached list of materials and services is an estimate of parts needed for annual maintenance. Also included on the list is the cost to provide quarterly service from a Trojan -certified technician. The materials and service are essential to maintain optimal operation, which ensures the City against equipment malfunctions that could result in regulatory fines. The UV maintenance contract cost for FY 2010/11 is reduced by $77,855 because the wiper assemblies, end caps, and UVT meter were completed in FY 2009/10 and will not need replacementfor several years. FISCAL IMPACT: This purchase reduces the risk of failures to the UV system and the liability of fines that would be imposed by the State Water Resources Control Board. FUNDING AVAILABLE: The money for this purchase, $230,325 (including tax and estimated freight), will be coming from the 2010/11 White Slough Operating Fund (170403). Jordan Ayers Deputy City Manager/Internal Services Director d6411.. L. -J-4. F. Wally ndelin Public Works Director Prepared by Del Kerlin, Wastewater Treatment Superintendent FWS/CS/ki Attachment cc: D. Stephen Schwabauer, City Attorney Charles E. Swimley, Jr., Deputy Public Works Director- Utilities Del Kerlin, Wastewater Treatment Superintendent APPROVED: artlam. Interim Citv Manager K:\WP\COUNCIL\2010\ AwardWSystemsSupplies.doc 6/28/2010 Aftermarket Parts Price List Minimum Order $50.00 Trojan UV3Plus F.O.B. Factory, Prepay & Add Freight Tax is not included 1 Lamps, Sleeves & Ballasts Prices marked with* are in effect through December 31, 2010. Part # Description Quantity Unit Price Extended Price 302509 Lamp GA64T6 Amalgam, C -Series 1200 146.10* 175,320.00 316136 Sleeve, Quartz 80 58.44* 4675.20 915378 Ballast 10 379.89* 3798.90 2a Module Parts Part # Description Quantity Unit Price Part # Description Quantity Unit Price Extended Price 912356-001 Board, MCB 220-277V 2 83.00 166.00 912362 IC Transceiver Chip RS485 75176 10 19.00 190.00 328024-003 Wire Harness, MOD SEC 60" 4 13.00 52.00 2b Module Common Parts Part # Description Quantity Unit Price Extended Price 316144 0 -Ring, Sleeve Seal 1200 0.30 360.00 3 UV Intensity Sensor Replacement Parts Part # Description Quantity Unit Price Extended Price 015239 Sensor Sleeve, Quartz 6' 5 102.00 510.00 4 Power Distribution Center Part # Description Quantity Unit Price Extended Price 316074 Receptacle Assembly 2 113.00 226.00 912706 Board, Relay 220-277V (OES 2382 10 172.00 1720.00 5 Hydraulic System Center Part # Description Quantity Unit Price Extended Price 907384 Hydraulic Filter Element 3 36.00 108.00 931012-120 Board, HCB 120V (OES 240113 1 2070.00 2070.00 326085 Water Glycol, Hydraulic 5 gallon pail 22 190.00 4180.00 6 Level Sensor Part # Description Quantity Unit Price Extended Price 912179 Board, Low Level Relay 120VAC 1 462.00 462.00 903381 Level Sensor Electrode 2' SS 1 31.00 31.00 903957-002 Electrode, Level Sensor w/Sheath 2" 1 55.00 55.00 Aftermarket Parts Price List Minimum Order $50.00 Trojan UV3Plus F.O.B. Factory, Prepay & Add Freight Tax is not included 7 Wiper System Prices marked with * are in effect through December 31, 2010. Part # Description Quantity Unit Price Extended Price 005066 Grease, Food Grade 6 19.00 114.00 010301 Vent Screw 5 0.30 1.50 327021 Seal Kit 50 12.85* 642.50 327030 Tubing, Viton, 1/4", part #327030 36" 0.90 32.40 327066 Fitting, Inter -Wiper 90° Elbow 22 1.25 27.50 327027 Fitting, Interwiper PVC 50 0.90 45.00 331005 Rust Inhibitor, Safeguard M-1 2 51.00 102.00 901507 Acti-Clean Gel, 4x1 gallon containers 5 125.00 625.00 8) Preventive Maintenance Part # I Description Quantity Unit Price Extended Price Preventive Maint. I Quarterly Service (1 day per quarter) 1 yr $11,680.00 $11,680.00 Total without tax or freight) $207,194.00 *Parts with pricing in effect through December 31, 2010 are subject to CPI adjustments per agreement. RESOLUTION NO. 2010-101 A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING ANNUAL PURCHASE OF MATERIALS AND SERVICES NEEDED TO MAINTAIN THE TROJAN ULTRAVIOLET DISINFECTION SYSTEM AT WHITE SLOUGH WATER POLLUTION CONTROL FACILITY TT i i i �i i i • • i� i i� i i� i �� i • i i � �� y �� -.WY.111TTTTTTTTrr�� WHEREAS, the ultraviolet (UV) system at the White Slough Water Pollution Control Facilitywent online in January 2005 and requires regular maintenanceto keep it operating properly; and WHEREAS, DC Frost Associates, Inc. is the local representative for Trojan Technologies, the sole -source supplierfor the UV equipment; and WHEREAS, staff recommends authorizing the purchase of materials and services needed for annual maintenance, including quarterly service from a certified technician, from DC Frost Associates, Inc., of Walnut Creek, California, to maintain optimal operation and to ensure against fines imposed by the State Water Resources Control Board for equipment malfunction; and WHEREAS, the estimated cost of the purchase, based on past usage, is $230,325, including tax and freight. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby authorize the annual purchase of materials and services needed to maintain the UV disinfection system at the White Slough Water Pollution Control Facility from DC Frost Associates, Inc., of Walnut Creek, California, in the estimated amount of $230,325. Dated: July 7, 2010 hereby certify that Resolution No. 2010-101 was passed and adopted by the City Council of the City of Lodi in a regular meeting held July 7, 2010, by the following vote: AYES: COUNCIL MEMBERS— Hansen, Johnson, Mounce, and Mayor Katzakian NOES: COUNCIL MEMBERS— None ABSENT: COUNCIL MEMBERS— Hitchcock ABSTAIN: COUNCIL MEMBERS — None &JOHIL City Clerk 2010-101