HomeMy WebLinkAboutAgenda Report - July 6, 2011 C-11AGENDA ITEM CO
CITY OF LODI
,. COUNCIL COMMUNICATION
7M
AGENDA TITLE: Adopt Resolution Authorizing City Manager to Execute Contract for
Replacement Standby Generators at Peterson Park and Northeast Lift Stations to
Day's Generator Service, of Brentwood, CA and Appropriating Funds ($73,580)
MEETING DATE:
PREPARED BY:
July 6,201 1
Public Works Director
RECOMMENDED ACTION: Adopt resolution authorizing City Managerto execute contractfor
replacement standby generators at Peterson Park and Northeast Lift
Stations to Day's Generator Service, of Brentwood, CA, and
appropriating funds in the amount of $73,580.
BACKGROUND INFORMATION: The standby generators located at Peterson Park and Northeast Lift
Stations are among the oldest standby generators in the wastewater
system at 27 years and 31 years of age respectively. The generator
sets are unreliable and more difficult to repair because replacement
parts are no longer available. Replacement of these two standby generators is in accordance with the
City's Sanitary Sewer Management Plan (SSMP) operation and maintenance requirement.
Bids for this projectwere opened on May 31, 2011. Five bid packets were distributed and only one bid
proposal was received, by Day's Generator Service of Brentwood.
FISCAL IMPACT: Replacingthe existing standby generatorswill reduce repair costs, decrease staff
time spent on repairs and lessen the City's exposure to regulatory penalties
resulting from Sanitary Sewer Overflows.
FUNDING AVAILABLE: Wastewater Capital Fund (171)
Jordan Ayers
Deputy City Manager/Internal Services Director
'41A1111, 14,d�z—
Wdy ftf adn
Public Works Director
Prepared by Lance Roberts, Water/Wastewater Superintendent
FWS\CES\LR
cc: CharlieSwimley, Deputy Public Works Director -Utilities
APPROVED:
onradt Bartlam, City Manager
K:\WP\COUNCIL\2011\Standby Generators#Northeast Pete rson_Award.doc 6/29/2011
STANDBY ELECTRIC GENERATOR SYSTEMS
(Northeast and Peterson Park Sanitary Sewer Lift Stations) CONTRACT
CITY OF LODI, CALIFORNIA
THIS CONTRACT made by and between the CITY OF LODI, State of California, herein referred
to as the "City," and DAY'S GENERATOR SERVICE, INC., herein referred to as the
"Contractor."
WITNESSETH:
That the parties hereto have mutually covenanted and agreed, and by these presents do
covenant and agree with each other, as follows:
The complete Contract consists of the following documents, on file in the Public Works
Department, which are incorporated herein by this reference, to -wit:
Notice Inviting Bids
Information to Bidders
Bid Proposal
Contract
General Provisions
Special Provisions
Exhibits
The July 2002 Edition,
Standard Specifications,
State of California,
Business and Transportation Agency,
Department of Transportation
All of the above documents, sometimes hereinafter referred to as the "Contract Documents," are
intended to cooperate so that any work called for in one and not mentioned in the other is to be
executed the same as if mentioned in all said documents.
ARTICLE I - That for and in consideration of the payments and agreements hereinafter
mentioned, to be made and performed by the Contractor agrees with the City, at Contractor's
cost and expense, to do all the work and furnish all the materials except such as are mentioned
in the specifications to be furnished by the City, necessary to construct and complete in a good
workmanlike and substantial manner and to the satisfaction of the City the proposed
improvements as shown and described in the Contract Documents which are hereby made a
part of the Contract.
ARTICLE II - The City hereby promises and agrees with the Contractor to employ, and does
hereby employ, the Contractor to provide all materials and services not supplied by the City and
to do the work according to the terms and conditions for the price herein, and hereby contracts
to pay the same as set forth in Section 5.600, "Measurement, Acceptance and Payment," of the
General Provisions, in the manner and upon the conditions above set forth; and the said parties
for themselves, their heirs, executors, administrators, successors and assigns, do hereby agree
to the full performance of the covenants herein contained.
Standby Generators_NE.PetersonPk_COntract.070611.dOc 1 06/13/11
ARTICLE III - The Contractor agrees to conform to the provisions of Chapter 1, Part 7,
Division 2 of the Labor Code. The Contractor and any Subcontractor will pay the general
prevailing wage rate and other employer payments for health and welfare, pension, vacation,
travel time, and subsistence pay, apprenticeship or other training programs. The responsibility
for compliance with these Labor Code requirements is on the prime contractor.
ARTICLE IV - And the Contractor agrees to receive and accept the following prices as full
compensation for furnishing all materials and for doing all the work contemplated and embraced
in this agreement; also for all loss or damage arising out of the nature of the work aforesaid or
from the action of the elements, or from any unforeseen difficulties or obstructions which may
arise or be encountered in the prosecution of the work until its acceptance by the City, and for
all risks of every description connected with the work; also for all expenses incurred by or in
consequence of the suspension or discontinuance of work and for well and faithfully completing
the work, and the whole thereof, in the manner and according to the Plans and Contract
Documents and the requirements of the Engineer under them, to -wit:
Standby Generators_NE.PetersonPk_Contract.070611.doc 2 06/13/11
BID SUMMARY
Estimated delivery date September 5, 2011
State period of full warranty
(calendar days) 730 days from Caterpillar
Northeast Sanitary Sewer Lift Station: 55KW, 3 -Phase, 240/120V, 60Hz, Natural gas fueled
is being upsized from a 35 KW to a 55 KW. If there is a need to upsize the wiring, the
Contractor will complete this task.
Peterson Park Sanitary Sewer Lift Station: 25KW, 3 -Phase, 177/480V, 60Hz, Natural gas
fueled. One 80 Amp, 3 pole, 480V, 60Hz, open transition automatic transfer switch in a Nema
3R enclosure.
Standby Generators_NE.PetersonPk_COntract.070611.dOc 3 06/13/11
Northeast
Peterson
Total
Park
Standby Electric Generator System
(Note: Peterson Park - include
$
31,700.00
$
28,350.00
$
60,050.00
automatic transfer switch)
(including
automatic
transfer switch)
8.75% Sales Tax
$
2,310.00
$
2,130.63
$
4,440.63
Cost of Removal of Existing Unit
$
1,200.00
$
1,200.00
$
2,400.00
Trade-in Credit for Existing Unit
(Northeast — 35 KW and
($ -0- )
($ -0- )
($ -0- )
Peterson Park — 25 KW)
Total Bid
$
35,210.00
$
31,680.63
$
66,890.63
(corrected total)
(corrected total)
Estimated delivery date September 5, 2011
State period of full warranty
(calendar days) 730 days from Caterpillar
Northeast Sanitary Sewer Lift Station: 55KW, 3 -Phase, 240/120V, 60Hz, Natural gas fueled
is being upsized from a 35 KW to a 55 KW. If there is a need to upsize the wiring, the
Contractor will complete this task.
Peterson Park Sanitary Sewer Lift Station: 25KW, 3 -Phase, 177/480V, 60Hz, Natural gas
fueled. One 80 Amp, 3 pole, 480V, 60Hz, open transition automatic transfer switch in a Nema
3R enclosure.
Standby Generators_NE.PetersonPk_COntract.070611.dOc 3 06/13/11
ARTICLE V - By my signature hereunder, as Contractor, I certify that I am aware of the
provisions of Section 3700 of the Labor Code, which requires every employer to be insured
against liability for workers' compensation or to undertake self-insurance in accordance with the
provisions of that code, and I will comply with such provisions before commencing the
performance of the work of this contract.
ARTICLE VI - It is further expressly agreed by and between the parties hereto that, should there
be any conflict between the terms of this instrument and the Bid Proposal of the Contractor,
then this instrument shall control and nothing herein shall be considered as an acceptance of
the said terms of said proposal conflicting herewith.
ARTICLE VII - The City is to furnish the necessary rights-of-way and easements and to
establish lines and grades for the work as specified under the Special Provisions. All labor or
materials not mentioned specifically as being done by the City will be supplied by the Contractor
to accomplish the work as outlined in the specifications.
ARTICLE VIII - The Contractor agrees to commence work pursuant to this contract within 15
calendar days after the City Manager has executed the contract and to diligently prosecute to
completion within 90 WORKING DAYS.
Standby Generators_NE.PetersonPk_COntract.070611.dOc 4 06/13/11
WHEN SIGNING THIS CONTRACT, THE CONTRACTOR AGREES THAT THE TIME OF
COMPLETION FOR THIS CONTRACT IS REASONABLE AND THE CONTRACTOR AGREES
TO PAY THE CITY LIQUIDATED DAMAGES AS SET FORTH IN SECTION 5-507 OF THE
GENERAL PROVISIONS AND SECTION 6 OF THE SPECIAL PROVISIONS. CONTRACTOR
AGREES THAT THIS AMOUNT MAY BE DEDUCTED FROM THE AMOUNT DUE THE
CONTRACTOR UNDER THE CONTRACT.
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands the year
and date written below.
CONTRACTOR:
By:
Title
(CORPORATE SEAL)
CITY OF LODI
By:
Konradt Bartlam
City Manager
Date:
Attest:
Randi Johl
City Clerk
Approved As To Form
DStephen Schwabauer
City Attorney i
Standby Generators_Contract.NE.Peterson Pk. 070611 .doc 5 06113111
STANDBY ELECTRIC GENERATOR SYSTEMS SECTION 3
(Northeast and Peterson Park Sanitary Sewer Lift Stations) BID PROPOSAL
CITY OF LODI, CALIFORNIA
May, 2011
TO: The Lodi City Council
Lodi City Hall Annex
310 West Elm Street
P.O. Box 3006
Lodi, CA 95241-1910
The undersigned, as bidder, declares to have carefully examined the Notice Inviting Bids,
Information to Bidders, Bid Proposal, Contract, General Provisions, and Special Provisions filed
for furnishing, delivering, and installing this equipment, and agrees to be fully informed
regarding all of the conditions affecting the equipment to be furnished for the completion of the
order, and that the information was secured by personal investigation and research and not
from any estimate of a City engineer; and that no claim will be made against the City by reason
of estimates, test or representations of any officer or agent of the City; and proposes and
agrees if the proposal be accepted, to furnish the City of Lodi the necessary equipment
specified in the bid, in the manner and time therein set forth. The bid shall also include cost
to remove the existing systems and/or accept as trade-in. It has been noted the City of
Lodi reserves the right to accept all or part of this bid, to reject any or all bids, or to accept other
than the lowest bid.
The items listed below are to be in accordance with the City of Lodi specifications attached
hereto. It will be understood that the bidder's proposal is based on strict conformance to the
specifications in all respects. If any permits are required, the Contractor shall be responsible
for obtaining.
If awarded the bid, the undersigned agrees to furnish, deliver, and install the equipment
described in the specifications and to take in full payment therefor the following unit and total
prices, to -wit:
RAGROUPNJWW1Generators-Stand by\Northeast & Peterson\Standby Gen Specs rev.doc 3.1 06/11/11
It is understood and agreed that if this Proposal is accepted the price quoted above is inclusive
of sales tax, or similar tax now imposed by Federal, State, or other governmental agency upon
the equipment specified.
The undersigned has checked carefully all the above figures and understands that the City and
its officers and employees will not be responsible for any errors or omissions on the part of the
undersigned in completing this bid.
The undersigned, as bidder, hereby declares that the only persons or firms interested in the
proposal as principal or principals is or are named herein and that no persons or firms other
than herein mentioned have any interest in this proposal, that this proposal is made without
connection with any other person, company or parties making a bid or proposal; and that it is in
all respects fair and in good faith, without collusion or fraud.
This bid may be withdrawn by the written request of an authorized representative of the bidding
company at any time prior to the scheduled time for the opening of bids or prior to any
authorized postponement thereof.
The undersigned hereby designates as the office to which such notice of acceptance may be
mailed or delivered:
NAME OF COMPANY
BY (PRINT NAME) 120 C
DATE7- �f
ADDRESS
CITY, STATE, ZIP
PHONE NUMBER
FAX NUMBER
AUTHORIZED SIGNATURE
TITLE
EMAIL ADDRESS
J 65T/
RAGROUM W1MGenerators•Stand bylWortheast & Peterson\Standby Gen Specs rev.doc 3.3 05/11/11
1. AA#
2. JV#
'lease provide a description of the project, the total cost of the project, as well as justification for the
Dquested adjustment. If you need more space, use an additional sheet and attach to this form.
;ontract with Day's Generator Service for the replacement of standby generators at Peterson Park and Northeast Lift Stations.
Aeeting Date: Res No: 0 Attach copy of resolutionto this form.
)epartment Head Signature: X&M Z4"
PIT
5 �r
DeputyILI
•er/internal Services ManagerDate
Submit completed form to the Budget Divisionwith any required documentation.
Final approval will be provided in electronic copy format.
FUND #
BUS. UNIT #
ACCOUNT # ACCOUNT TITLE AMOUNT
A.
SOURCE OF
FINANCING
171
3205 Fund Balance $ 73 580.00
B.
USE OF
FINANCING
171
171485
1825.1800 Standby Generator Replacement $ 73,580.00
'lease provide a description of the project, the total cost of the project, as well as justification for the
Dquested adjustment. If you need more space, use an additional sheet and attach to this form.
;ontract with Day's Generator Service for the replacement of standby generators at Peterson Park and Northeast Lift Stations.
Aeeting Date: Res No: 0 Attach copy of resolutionto this form.
)epartment Head Signature: X&M Z4"
PIT
5 �r
DeputyILI
•er/internal Services ManagerDate
Submit completed form to the Budget Divisionwith any required documentation.
Final approval will be provided in electronic copy format.
RESOLUTION NO. 2011-105
A RESOLUTION OF THE LODI CITY COUNCIL
AUTHORIZING THE CITY MANAGER TO EXECUTE
CONTRACT FOR REPLACEMENT OF STANDBY
GENERATORS AT PETERSON PARK AND
NORTHEAST LIFT STATIONS
WHEREAS, the standby generators located at Peterson Park and Northeast Lift
Stations are among the oldest standby generators in the wastewater system at 27 years and
31 years of age respectively; and
WHEREAS, these generator sets are becoming unreliable and more difficult to repair
because replacements parts are no longer available; and
WHEREAS, replacement of these two standby generators is in accordance with the
City's Sanitary Sewer Management Plan operation and maintenance requirement.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the City Manager to execute the contract for replacement standby generators at
Peterson Park and Northeast Lift Stations with the low bidder, Day's Generator Service, of
Brenhvood, California, in the amount of $73,580.
Dated: July 6, 2011
-----------------------------------------------------------------------
-----------------------------------------------------------------------
hereby certify that Resolution No. 2011-105 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held July 6, 2011, by the following votes:
AYES: COUNCIL MEMBERS—Hansen, Katzakian, Mounce, and
MayorJohnson
NOES: COUNCIL MEMBERS— None
ABSENT: COUNCIL MEMBERS — Nakanishi
ABSTAIN: COUNCIL MEMBERS— None
ZJOHL
City Clerk
2011-105