HomeMy WebLinkAboutAgenda Report - July 6, 2011 C-05AGENDA ITEMc4bb
ACh CITY OF LODI
COUNCIL COMMUNICATION
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AGENDA TITLE: Adopt Resolution Authorizing City Manager to Negotiate and Execute Purchase Order
for Two 32 -Foot Transit Vehicles from EI Dorado Bus Sales, of Hayward, CA,
($940,500) and Appropriating Funds ($291,400)
MEETING DATE: July 6,201 1
PREPARED B Y PublicWorks Director
RECOMMENDED ACTION: Adopt resolution authorizing City Manager to negotiate and execute
purchase order for two 32 -foot transit vehicles from EI Dorado Bus Sales,
of Hayward, CA, for $940,500 and appropriating funds in the amount of
$291,400.
BACKGROUND INFORMATION: The City of Lodi currently operates and maintains 26 transit vehicles for
the Grapel-ine, Dial -A -Ride and VineLine transit systems. The City
received Proposition 1B funds from the Public Transportation
Modernization, Improvement, and Service EnhancementAccount
(PTMISEA) to purchase compressed natural gas (CNG) transit vehicles in 2008 and 2011. The two vehicles
proposed are replacement buses for two of the 40 -foot buses, set to retire in 2012. Staff recommends
purchasing the two EI Dorado National CNG Easy Rideril (32 -foot) transit vehicles utilizing the Morongo
Basin Transit Authority Lead Agency for the California Association for Coordinated Transportation
(MBIA/ CalACT) Contract RFP#09-02 in the approximate amount of $940,500. Total project costs are
estimated to be $968,300, including delivery and contingencies. Appropriation of $676,900 is included in
the FY 2011/12 budget and an additional appropriation of $291,400 is requested for a total of $968,300.
Per Lodi Municipal Code §3.20.045, State and Local Agency Contracts, the bidding process may be
waived when it is advantageous for the City, with appropriate approval by City Manager and City Council,
to use contracts that have been awarded by other public agencies, provided that their award was in
compliance with their formally -adopted bidding or negotiation procedures. Purchasing the buses utilizing
the City of Porterville contract saves the City of Lodi money and time.
FISCAL IMPACT: Failureto purchasetransit vehicles would result in returning funds and the
delayed purchase of new vehicles resulting in higher maintenance costs.
FUNDING AVAILABLE: Budneted FY 2011/12
Proposition 1B (PTMISEA) (1252) $676,900
Additional Appropriation:
Proposition 1B (PTMISEA) $291,400
$968,300
Jordan vers
Deputy City Manager/Internal Services Director
jnw zv"'
F. Wally SOdelin
PublicWo s Director
Prepared by Paula Fernandez, TransportationManager/Senior Traffic Engineer
cc: Fleet and Facilities Manager
Fleet Services Supervisor
MV General Manager Brenda Kuykendall
Transportation Manager
Bartlam, Citv Manager
KAW RTRANSIT\CBusPurchasel 1.doc 6/29/2011
1.AA#
2. JV#
TO: Internal_ Services Dept. -Budget Division
3. FROM: Rebecca Areida-Yadav 15. DATE: 06/27/2011
Deputy City Manager/Internal Services Manager Date
Submit completed form to the Budget Division with any required documentation.
Final approvalwill be provided in electronic copy format.
FUND # BUS. UNIT # ACCOUNT # ACCOUNT TITLE AMOUNT
A.
SOURCE OF
FINANCING
1252 5501 Pro 1B $ 291 400.00
B.
1252 125283 7851 CNG Buses $ 291,400.00
USE OF
FINANCING
'lease provide a description of the project, the total cost of the project, as well as justification for the
:quested adjustment. V you need more space, use an additional sheet and attach to this form.
'urchase of two 32 foot transit vehicles from EI Dorado Bus Sales.
Council has authorized the appropriation adjustment, complete the following:
fleeting Date: Reels NNo:Attach copy of resolution to this form.
lepartment Head Signature: �0/� _/
Deputy City Manager/Internal Services Manager Date
Submit completed form to the Budget Division with any required documentation.
Final approvalwill be provided in electronic copy format.
RESOLUTION NO. 2011-108
A RESOLUTION OF THE LODI CITY COUNCIL
AUTHORIZING CITY MANAGER TO NEGOTIATE AND
PURCHASE TWO 32 -FOOT TRANSIT VEHICLES
FROM EL DORADO BUS SALES AND
APPROPRIATING ADDITIONAL FUNDS
WHEREAS, Lodi Municipal Code Section 3.20.070 authorizes dispensing with
bids for purchases of supplies, services, or equipment when it is in the best interest of
the City to do so; and
WHEREAS, the City of Lodi currently operates and maintains 26 transit vehicles
for our transit system; and
WHEREAS, the City received Proposition 1B Funds from Public Transportation
Modernization, Improvement, and Service Enhancement Account to purchase
compressed natural gas (CNG) transit vehicles in 2008 and 2011; and
WHEREAS, staff recommends purchasingthe two EI Dorado National CNG Easy
Rider If (32 -foot) transit vehicles utilizing the Morongo Basin Transit Authority Lead
Agency for the California Association for Coordinated Transportation (MBTA/CalAct)
Contract RFP#09-02 in the approximate amount of $940,500.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the City Manager to negotiate and purchase two 32 -foot transit vehicles from
EI Dorado Bus Sales, of Hayward, California, for the amount of $968,000, which covers
the purchase of the two transit vehicles, contingencies, and any other incidentals; and
BE IT FURTHER RESOLVED that Proposition 1B (PTMISEA) (1252) funds are
budgeted in the amount of $676,900 for fiscal year 2011/12 and an additional
appropriation of Proposition 1 B funds (PTMISEA) is approved in the amount of $291,400
for a total of $968,300.
Dated: July 6, 2011
I hereby certify that Resolution No. 2011-108 was _passed and adopted by the
City Council of the City of Lodi in a regular meeting held July 6, 2011, by the following
vote:
AYES: COUNCIL MEMBERS — Hansen, Katzakian, Mounce, and
Mayor Johnson
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — Nakanishi
ABSTAIN: COUNCIL MEMBERS— None
JOHL
City Clerk
2011-108