HomeMy WebLinkAboutAgenda Report - June 20, 1990 (69)_r a
C 0 4 C I L
Ta: THE CITY COUNCIL
FROM: M E CITY MANAGER'S OFFICE
„�. _.,,,may � o-r-.�--r3�?�Di•��b:.
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C0MMUNICAI_ON
COUNCIL MEETING DATE
June 20, 1990
SUBJECT: Rental policy, procedures and fees for the Annex at 111 North
Stockton Street
PREPARED BY: !ton Williamson, Parks and Recreation Director
RECOMMENDED ACTION: That the City council approve the rental policy, procedures
and fees for the Annex at 111 North Stockton Street.
Background Information: For the past eight months, the Parks and Recreation
Department has been renting (through a lease agreement) the Annex facility at
111 North Stockton Street for city -sponsored activities. As such, we currently
conduct indoor programs, classes and meetings in this facility. We have also
been asked, on occasion, to rent the building for various public meetings and
affairs. It was, therefore, considered and developed by Marilyn Field and
Layne Van Noy, our Recreation staff, to put together some policy, procedures and
rental fees that we felt were in line with our other facilities at Lee Jones and
Kofu Park buildings to make this facility available for rent.
We would appreciate your review of the attached materials and approval for the
potential rental of this facility and agreement format and fees for same.
Thank you for your consideration.
RW/lm
Attachments
cc: Marilyn Field
Layne Van Noy
Ron W K 1 iamson
Parks and Recreation Director
PARKS AND RE•C"rA` 10r: COMMISSION Ct. INIUNICA :, -TE
' BACKGROUND INFORMATION
In an attempt to generate additional income, we find that an opportunity
exists to rent the Annex facility cn weekends and occasional mid -week days or
evenings.
Staff has prepared the attached information for your approval.
14F/lm
CRENTP&P
LOr PARKS AND RECREATION DEP ''MENT
125 N. STOCKTON STREET`
LODI, CA.LIFORKIA 95240
333-6742
F7 ELD/ FACILITY CONDITIONS 333-6744
RECREATION ANNEX, 111 N. STOCKTON STREET
FACILITY FEE, INSURANCE COVERAGE REQUIREMENTS, RULES AND REGULATIONS
t : t : •
FEES COVER A 10 HOUR
BE
DEPOSIT IS A ONE TIME FEE. FOR MULTIPLE USES BY THE SAME GROUP
WHERE DEB= ARE MADE AGAINST THE DEPOSIT FOR CLEANING OR DAMAGES. A
$100 MINIMUM IS TO BE MAINTAINED.
REFUND OF CLEANING DER?SITS ARE SUBJECT TO CONDITION OF FACILITY
AFTER RENTAL, PF40TIDED THERE ARE NO DA RAGES To TSE F A C I L7I TI ES AND
THAT TSE FACILITY IS CLEW= AS SET FSO Rn IN TEE RULES AND REGULA-
TICNS .
RULES AND REGULATIONS
IN AN EFFO� TO KEEP THE RECREATION A S'EZ ATTRACTIVE FOR YEARS TO
COME, THE FOLLOWING RULES AND REGULATIONS WILL APPLY TO THE IF'SSEE:
1. ALL RESERVATIONS MUST BE MADE IN ADVANCE WITH THE RECREATION OF-
FICE AND A PARTIAL PAYMENT AT LEAST EQUAL TO THE CLEANING DEPOSIT
MUST BE PAID BY A RESPONSIBLE ADULT TO HOLD TEE RESERVATION. A COPY
OF TEE REQUIRED INSURANCE COVERAGE MUST BE SUBMITTED AND THE REMAIN-
ING BALANCE OF THE TOTAL FEE MUST BE PAID ONE (1) WEEK PRIOR To THE
RESERVATION DATE.
2. THE -CITY -OF NODI REQUIRES THAT IT BE GIVEN_A 72 -HOUR NOTICE OF
ALL CANCELLATIONS IN ORDER FOR LESSEE TO RECEIVE A FULL REFUND. IF
72 HOUR NOTICE IS NOT GIVEN, LESS3E WILL FORFEIT THE CLEANING DEPOSIT
TO COVER ADMINISTRATIVE AND CLEANING COSTS.
4. ANY EXTRA CLEANING, DAMAGE OR IMPROPER USE OF FACILTITY WILL BE
DEDUCTED FROM THE DEPOSIT.
5. LESSEE IS To SWEEP AND CLEAN UP ALL PAPER AND LOOSE MATERIALS AND
?�OP ALL SPILLAGE OF FOOD AND/OR DRINK.
6. NO OBJECTS SHALL BE NAILED, STAPLED, OR TAPED TO THE WALLS OR
CEILING. NO SMOKING IN THE BUILDING.
7. SECURITY IS REQUIRED AT ALL ACTIVITIES THAT OFFER, SELLS, OR AL-
LOWS ALCOBOLIC BEVERAGES, AT THE EXPENSE OF THE LESSEE.
RENTAL FEES FOR IAC RffiIDBNTS AND ORGANIZATX"-'S
ACTIVITY A - GENERAL PUBLIC: FOR PARTIES, WEDDING RECB
DANCES, SEMINARS, LECTURES, CLASSES BTC.
ACTIVITY B -
RENTAL FEE
CLEANING DEPOSIT
TOTAL
RENTAL FEE
CLEANING DEPOSIT
TOTAL
$150
100
$250
$75
100
$175
CHURCHES•
icr".� Ai. RA FOR-Lua-SIDENT 1NDIVIDUALS AND l)R [)i2rANT7.ATTONS:
ACTIVITY A — GENERAL PUBLIC: FOR PARTIES,. WEDDING RECEPTIONS,
DANCES, SEMINARS, LECTURES, CLASSES, BTC.
RENTAL FEE
CLEANING DEPOSIT
TOTAL
$225
100
325
ACTIVITY B — NOIR—PROFIT, CHARITABLE ORGANIZATIONS. CIVIC
GROUPS: IE. LIENS CII , CHAMBER OF CX*IMBRCE, CHURCHES,
SC&COL DISTRICTS OUTSIDE THE CITY OF LODI; COUNTY AND
STATE G0VZRNMMiTAL AGMiCIES.
RENTAL FEE $125
CLEANING DEPOSIT 100
TOTAL $225
RENTAL FEES FOR HOURLY USE:
THE FACILITY CAN BE RENTED MONDAY THROUGH SUNDAY FROM
8:OOAM TO 10:OOPM ON AN HOURLY BASIS, DEPENDING ON THE
AVAILABILITY OF THE FACILITY.
RATE PER HOUR $18.00
CLEANING DEPOSIT 100.00
RENTAL FEB E3024PTIOUS
TARE WILL BE NO RENTAL NOR CLEANING DEPOSIT FEES FOR
USE OF THE FACILITY BY THE CITY OF LODI ; THE CITY I N
COMBINATION WITH OTHER GOVERNNENTAL ENTITIES.
E9
A SECURM GUMIS REQUIRED AT ALL ACTIVITIES THAT OFFERS, SELLS
OR ATMM !ALCOHOLIC BEVERAGES; SUCH GUARD OR GUARDS WILL BE FURBISHED
AT THE S8 OF THE LESSEE.