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HomeMy WebLinkAboutAgenda Report - June 17, 1992 (61)or ' CITY OF LODI COUNCIL COMMUNICATION AGENDA TITLE: Purchase of Federal Surplus Property from the California State Department of General Services, Agency for Surplus Property N Ell% DATE: June 17, 1992 PREPARED BY: Finance Director RECOMMENDED ACTION: That the City Council adopt the attached resolu- tion authorizing the purchase of federal surplus property from the California State Department of General Services, Agency for Surplus Property. BACKGROUND P4UM AIM A part of the ongoing effort to reduce the cost of City government, it is recommended that the City Council authorize the purchase of surplus federal equipment such as office desks, files, tables and chairs from the California State Agency for Surplus Property whenever possible and as needed to meet departments' requirements, thereby realizing substantial savings compared to purchase of rev equipment. It is further recomnended that the City Council designate the Building and Equipment Maintenance Superintendent, the Purchasing Officer, and the Buyer for the City of Lodi as representatives authorized to acquire federal surplus property from the California State Agency for Surplus Property in accordance with the needs of the City and with the Terms and Conditions set forth by the Agency. FUNDING : Nie required to implement this resolution. 54/_,Z=� r_-� - - _i�_ /fl. Dixon Flynn, F nance Director Prepared by Joel Harris, Purchasing Officer APPROVED +•'�� �' - i, THOMAS A. PETERSON recvciea osoer City Manager C01 A Ca. State Detpt. of General Services Office cf Surplus Property 1421 Nb. Market Blvd. Sacramento, Ca. 95834 SP Form Nb. 202 (2J 87) RESOLUTION No. -92-104 "BE IT RESOLVED by the Governing Board. OR by the Cha e f Administrative Officer of those o r p n i u t to n s which d o not have a governing board. and hereby ordered that the ofticial(s) and/or employee(s) whose name(s). title(s), and signature(s) are listed below shall be and is (are) hereby authorized as our represenwlye(s) to acquire federal surplus property from the Cal} fo m is State Agency for Surplus Property under the Terms and Conditions listed on the reverse side of this form." NAME TITLE SIGNATURE (Print or type.) t�l Superintendent B PASSED AND ADOPTED this 17tH day of June .19 92 ,by the Governing Board of the City of Lodi. California by the followingrote: Ayes: Now: :Absent: f Alice iK REimche City_.Clerk of the Opg W*et&W491 City of Lodi do hereby certify that the foregoing is a juIt. true. and correct copy ofa'resolution adopted by the 400 r&at a --_xag., I - T meeting thereof held at its regular place of meetingat the date and by the voteabove stared. which resolution is on file in the office ofthe Board .City of Lodi Name of oWnization P.O. Box 3006 Mailint addma Lodi San Joaquin 95241-1910 (signed) City Comty ZIP code ALICE M. REIMCHE, CITY CLERK OR G AUTHORIZED this day of . 19 .by: Name or chief administrative oMen Title Name of orVmkation Mallin, address (Signed) City County Zip code ,gOTE: IF YOU HAVF A COVERNING BOARD. SECTIONS "All AND "B"' S1.10ULD BE COMPLETED. IF YOU DO NOT HAVE A GOVERNING BOARD, SECTIONS "A" AND "C" SHOULD BE COMPLETED. 4 TERNS AND CONDITIONS (A) THE DONEE CERTIFIES THAT: (1) Itisa public agency; oraoonproh� itstituuon ororpniutioa, aserapt fromuution underSertioct NI of rhe lntvTLl Rexed" Codeof 1954; withinthe nxanint of Secticn20UJ) of the Fedarat Property and AdministrativeSetvica Act of 1949, as amended. ao4 the repsLatiou of the Admirdsttatot of General Services. (2) IfapubUI9cWY, th<propertyisneededand will beusedbytherecipiemtforesrryingout orpromotinifortheresidenuofagiven politiealareaone ormore public purposes, or. if8nonprofit tax-eserapt institudon oro rpainUoo, the propertyis nrtdrd torandwiU be used by the raipie nt foreduntional orpublic health purposes, including research forsueh purpose. orfor propramsforolderindividuals. The p ro pe rty u not bei n q acquired (or a ay of het use of pu rpo sr, o t (or sale or other d4tribudom: or for perttursent use outside be suu, ezupt with prior approval of the Bute agency. (3) Funds ace araHjbk to pay" costa acd c&LrZrs iardeet todoaadoo. (4) Timis transaction shad b%esubjeettothenondiserimirudoc rspuladons tovetningthe dorution ofsurpluspetsonalpmpmy issuedunder'ftle V1 oftheC'svit R 1 t ht s Act of 1964. Tide yl. Sec tion 606.0f t he Federal Pro p e rty and Administrative Services Act of 1948. as amended. S e aioo; 04 of the Rehabilitation Act of 19736 as amended. Title I X of the Education A me ed m e n u of I M u am e od ed , and Sect ion 303 of t be Age Discrimination Act of 1975. (B) THE DONEE AGREES TO THE FOLLOWING FED ER,A L CONDITIONS (1) AUitemsofproptrryshall$-eplacedinuseforthepurpose(s)forwhichaequiredwithinoneyearofrecciptandshallbecontinuedinuseforsuctspurpost(s) for one year from the date the property wits placed in use. in the event the property is not so placed in use. or continued in use. the donee shall immediately noti;y the state agencyand. at the done s expense, retu rm such propest y to the suu a R ocy, or o tb c ry Ise ms i e the property a yes U.a b le for Lmad" or o t`. c r d ss p o sal by t ha suu agency. provided tbt pro party is sitU usable as 4rtermiord by the state a4[rsty, (2) Such special handtartgoruse limitations as are imposed by Gtc I Urricxs Adm!rn stration (GSA) o any itrm(s) of property tilted hareon. (3) In the event t h e p to Qc M -y i s ti o t so used or hs ad I ed as required by (8X I ) a ed (2), tit le and right to the possession ofsudh property s h a U at t M option of G S A revert to the United Sutra ofAmeri a and upon drasand the donee shall minas* such property to such person as GSA or its dtsi;see shiU d1mct. (C) THE DONEE AGREES TOTHE FOLLOWING CONDITIONS IMPOSED BYTHE STATE AGENCY. APPLICABLE TOITEMS `,WITH A UNIT ACQUISITION COST OFS5,0% OP, MOREANDPASSENGER MOTORVEHICLES. REGARDLESS OFACQUISITIOYCOST, EXCEPTVESSELS 50 FEET OR MORE IN LENGTH AND AlRCRJtFTt (1) The property shall be u u d only for the p u rpo se(s) for which acquired and for no other purpose(:) (2) There shall be a period ofrestricuon which will expire after such propmy hat been used for the purpose(s)forwhichaequired fora *:Aodo( IE months from the date the property is placed in use, except for such itemsof major equipment. fisted hereon, on which the state agency designatei a further period of restriction, (3) In the rvtnt tht property is not sous4d as requircd by (C,(I)aod (2) and federal res;rictions (BX 1) and(22) have expired then Utle and ritht 10 the potsc%sio n ofsueh property shall at the o p dv n of the state agency re 4 rt to the State of Ca (if o rni a and t h e donee shill r e I e ase such P re N n Y to such pe r son" the state agency shall direct. (D) THE -DONEE AGREE STOTHE FOLLOWING TERMS. RESERVATIONS. AND RESTRICTIONS. (1) From the date it receives the property listed hereon and through the perio-d(s) of time the conditionsimpos<d by (8) and (C) above temain in, ((*-t, the donet shall not 9U. trade. lease) ;end. blit, eanni'-alize. eecumbtr, orothtr►ise dispose of such property. or remove it pertrtsrsendy, for use outside, the state. without the Prior approval of GSA under (8) or the state agency under(C): The proceeds from any We, trade, ;ease, loan. ba(Iment, encumbrance, or other disposalo(rheproperty.WhttlNehaaionisauthoriudbyGSAorbyLhesuteaguuy.shallberemktedpromptlybythsdoneetoGSAorthestatesgtney.asthe case may be. (2) In the even( anyo(the property listed hereon is sold. traded.:eased.loaned. bailed,annibalized, encumbered. orotherwise duposod ofbyt-he donne from the date itreeeivathe property through the periods) of time thecoedidoms imposed by (8) and (C) rtmAio inc(fecs, without the prior appro+aI of GSA or the s t a t e agency. the donee. at the option of GSA orthe state a Ge ocy, shall pay to GSA orthe state agency. as the case may be. the proceeds of t be dim p o u 1 orthe fair market value orthe fair renul value of the property at the rime of such dispaal, as dvtradmtd by GSA or the state agency, (3) ifatanytime.fromthe date it resdvts the property tbrouth the period(s) of time the conditions imposed by (B) and (C) remain in effect, any of the property listed hereon is no longer s u i to b le, use b k, or further need ed by the 4 009c fort bo p u rpo se{ s) for which acquired. the donee s hs 11 promptly notify the s to t e agency. and shall. as directed by the to to agency. return the P ro PMY to the states pe racy, release the properly to a eo t h c r donee or another state agency orad tW n me mt or agency of the United States, se U, or otherwise disport of the propcny. T24 proceeds from any sale shall be remitted promptly by the donee toIbe state agency. (4) The donceshall make mpons to the suit agency onThe use. conditionsod location of thr pro pc rry lLsitcl hervort, and on ot he r peminc ot matte m u miy b%* required from time to time by the state agency. (5) At the option of the state apcncy. thea.:lwc may abrogate the conditions act forth in (C) and the terms, reservations, and restrictions pertinent thereto in( D) by payment of sn amount u determined by the state agency. (E) THE DONEE AGREES TO THE FOLLOWING CONDITIONS. APPLICABLE,TOALL ITEMS OFPROPERTY LISTED HEREON: (I) T'2A property acquired by she dote* u on an'as is.' -where is' buffs; rithout wamwy of any Y. C4 (21 Whervadoneearriesinsurndceapinstdsnurmioorlossofpropertyduetorceorotherhazardssndwberelossofordamagetodonatedpropertywtto unexpired tc-ms,conditioMs. reurrations• orrestrietiomsoccurs..the sutr ateecywiUbe tm61ltd torcimburwmentfrom (he donee 0utofthe tasummce 9txted4, of an amount equal to the u ria m o r dzcd ;o ru o n of the fair naluue of the d s tan red or dent ro yH d o ru t ed items. (F� TERMS AND CONDITIONS APPLICABLE TOTHEDONATIO,,NCFAIRCP, AFT AND VESSELS (50FEET ORMORE INLEN GTI-nHAVING AN ACQUISITION COST OF 55.000 OR MORE. R EGAk 0 LESS OF THE PURPOSE FOR WH rc.t ( ACQUIRED: The donation shall be subject to the terms. condidons, reservations, and restrictions set forth in the Conditional Transfer. Document executed by the authorzed donee reprruouwM, n 4 CITY COUNCIL JAMES W. PINKER -FON, Mayor PHILLIP A PENNINO Mayor Pro Tempore D IID M. HINCHMAN JACK A SIEGU)CK JOHN R. (Randy) SNIDER CITY OF LODI CITY HALL, 221 VVEST PM SIRFET P.O. B(K 3006 LODI. CALIFORNIA 95241-1910 (209) 334-5634 FAX 1209) 333.6795 Jur.' 19, 1992 California State Department of General Services Office of Surplus Property 1421 N. Market Blvd. Sacramento, CA 9SB34 Gentlemen: THOMAS A. PETERSON City Manages ALICE M. REIMCHE City Clerk BOB McNATT City Attorney Enclosed herewith please find certified copy of Resolution No. 92-104 adapted by the Lodi City Council at its regular meeting of June 17, 1992 authorizing the purchase of federal surplus property from the California State Department of General Services, Agency for Surplus Property. Should you have any questions regarding this matter, please do not hesitate to call this office. Very truly yours, 6641 %11 Ac'1x.GC - Alice M. Reimche City Clerk AMR/imp bc: Dixon Flynn, Finance Director Dennis Callahan, Building & Maintenance Supt. Joel Harris, Purchasing Officer C l i i Ca. State Ddpt. of General Services Office of Surplus Property 1421 Pb. Market Blvd. Sacramento, Ca. 95834 SP Form Nb. 202 (2/ 87) RESOLUMON NO. '92-104 "BE IT RESOLVED by the Governing Board. OR by the Chief Administrative Officer of those organizations which do not have a governing board, and hereby otdetcd that the official(s) and/or employee($) whose name(s), title(s), andsignature(s) are listed below shall be and is (are) hereby authorized as our tepresentative(s) to acquire federal surplus property from the Califomia State Agency for Surplus property under the Tenn and Conditions listed on the reverse side of this form." NAME TITLE SICNATURE (Print or type.) A. Dennis Callahan Building & Maintenance ~` 0 OR Superintendent Joel Harris Purchasing Officer Janet Adame Buyer PASSED AND ADOPTED this 17th day of the City of Lodi, California June .19 92 ,by the Governing Board of by the followingvote: Aye: 4 ;Noes: Absent: 1 f Alice M. REiznche City f 4GQx*v*J K Clerk of rhe, , RJ!c City of Lodi do he.W cera that the foregoing is a full, true, and c � tti.-6eene � � ib' certify 8 8 correct copy of a resolution adopted by the B4jqp&a1 a meeting thereof held at its regular plod of meetingat the date and by the rote above stated, which resolution is on file in the office of the Board .City of Lodi Name of otganintkm P.O. Box 3006 Mailing address Lodi San Joaquin 95241-1910 City County ZIP codeALlCE G AMOR=this day of (Signed) �ilo ;j , 7 M. .19 .by: Name of chief administrative ofricer Title Name of organization Mailing address (Signed) City County tip coal .'JOTE: IF YOU HAVE A GOVERNING BOARD. SEMCNS "A" AND "Il"' SHOULD BE COMPLETED. IF YOU UO NOT If -AVE A GOVERNING BOARD. SECTIONS "A" AND "C" SHOULD BE COMPLETED. TERIMS AND CONDITIONS (A) THE DONEE CERTIFIES THAT.- (1) HAT:(1) It is a public atcocy: or a oonproAinstitution or organization, exempt from taxation under Section 301 of (he Internal Revenue Code of 1954; within the meaning of Section :03(j) of the Federal Property and Administrative Services Act of 1949, as amended. and the regulations of the Administrator of General Service. (2) Ifapublicagency.thepropertyisneededandwillbeusedbytherecipicmforcarryingoutorpromotingfortheresidentsofagivenpoliticalareaoneormom public parpows, or, if a aoaprotit tat{tempt institution oro rpa. zadoo, the property is ateded for andwiU be used by the rias picrtt fored=tionat orpublie health p u rgo sea, including resat c h for such p u r po se, orfor p ro rm = (or o W es iad i,,id uals, Thep ro pe rt y is not bei n 1 a cqui rtd fora ray o t het tua orpurpose. orfor sale or other d ist rib u ti o e, or for pe rtaa ac n t use o u ui de the stam except with prior approval of the ruts agency. (3) FundsamavaiLab)c to p►y all cosu sod charge iocadeot to donation. (4) Thistransaetionshallberubj ct tothenond scsiminacion regulations t-orermin ►.the dorution of surplus gersonaI propmy is suedunder Title VT oftheCivi) Rights Act of 1964. Title Vt. Section606,oftheFedcraIPro" nyand Administrative •rvieesAct oft 949,asamcnded,Section! 04 of the Rehabilitation Act of 1973, as amended., Tate 1X of kh4 Ed -600 Arn4odoacnu of 1972, a arnanded. and Section 103 of tbo Art D rr atioation Act of 1975. (B) THE DONEE AGREES TO THE FOLLOWING FEDERALCONDITIONS: (1) Allitemso(property shall be placed in use forthe purpose(s) forwhichacquired within one year of rTc.-i P t a ads h4-1.1 he cocitiz ucd i a q-%4 (or such qu rp-o s -r( (or one ytar from tbedatt the property vu placed in use. In the event the propemy ismot so placed in use, or continued in use, the donce shall immedLitt iy nouly the state agency and, at the donce s expense, return such pro pc -my to the s u t e a Ex o cy, or o tb c r9"i se =site the property available for transfer or otlacr d u p o sal by the state agency. prorid ed rte property is s ti U usable as d et.er'm.Lesed by the s u t e a ec n c -y. (2) Such special handling or use limitations asi: e imposed by General Se r, i c cs Ad mJ ni s t radon (GSA) on any item(:) of p r o pa rty luted h c re o m (3) latheeventthe propertyisnot soused orhandledas rtquircd by (8}(1) and (2); title and right to the possession of such prop-crty shall at the option of GSA revert to the United States of America and upondemand the donee shall release such property to such person u GSA oriu deli p to shaU 4inct, (C) THE DONEE AGREES TO T H E F 0 L L 0 W1; i G CONDITIONS IMPOSED BY THE STATE A G EN C Y, APPLICABLE TO 1 TE Y S W 1 T H A UN IT ACQUIS111ON COST OF S5,01X 0R YOREANDPASSESGERMOTOR VEHICLES. 7, EGA RDLESS OF ACQUISITION COST, EXCEPTVESSELS 50 FEET OR MORE IN LENGTH AND AIRCRAFT: (1) T%e property shall bt used only for the purpose(s) for vhI,h acquired and for no other purposes) (2) There shall be aperiod of restriction which will expire after such property has been used for thepurpose(s) forwhich acquired for aperiod of IE months from the date the pro perty is piaeed inUsa except for such items of calor equipment.:isaed hereon. on which the state agency dcignstcs a further penod of restriction. (3) lathe eventtheproperty is not soused as required by(C,(1) sod (:) and federal rtstrictions(B)(1) and (2) have expired then title and right tot he go% v4sio ri of such propKrty shall at the option of the state agercyrevcrtto the State of Casiforaia andthedoneeshall release such propcnyto such Nrson u the sate atency shad direst. (D) THE DONEEAGREES TOTHE FOLLOWING TERMS. RESERVATIONS. AND RESTRICTIONS: (1) From the date .it receives the property listed hereon sod throuo the period(:) of time the conditions imposed by(B) and (C) above remain ineffcct, (.he doneeshall not $40. trtde, lease ;cnd, bail, cambaLl:e, ceeumbtr, orothcrwiu dispose of such property. orrmovc it permanently, for use outside the state. without the Prior approval of GSA under(B) orthe state agency under (Ci The proceeds from any We. trade. :cue. loan. bailment, encumbrance, or other disposalofthcpropcny. wheasuehactionissuthcrizcdbyGSA orbytbcstate agency. shad beremittedpromptlybythedoneetoGSAorthe state atency,asthe case may be. (2) Intheevcntanyof the property listed hereon issold. traded, lmwcl, loatxd, hailed,unnibaliud, cocumbcrtd, orothcrwise dsspoie:d olby the don" from the date it receives the proprtty through the period(:) of time the coo4itions imposed by (S) and (C) remain in c(Tect, without the prior approval of GSA orthe state atcnCy, the don", at the option of GSA orthestateasscary.shadpaytoGSAorthestateageney.utheeue maybe, the proteccis of the disposal or the fair market slue orthe fairrental vsJue of the property at the bene ofswb 4isposal, as determined by GSA or the state agency. (3)I(atanytiaw,(rarethedate4rrcei.•estheproptrtythlouththeperiod(s)oftimetheeonditionsimposdby(B)and(C)rtmaininef(ect,anyoftheProperty listed hereon is no Ion ter s u i u b 1 e, u -ss b k, or further n end ed by the donee f or the p u rp o s et s) for which acquired. the donee shall promptly notify the state agency. and shall, as di netted by the state agency. return the propertyto the state agency. releue the property to anotherdonce or another state agency or a department or agency of the United States, s<U, or otherwise disposes of the property, TTe 9rocced% fromanytile sha.0 bt remitted promptly by the donee to the state agency. (a)The doneesba.111 mair: reyorts to the state agency on the usit. cocidicicies. sod location ofthe property listed hereon, and art other pcmin4 at matters as maybe required from time to time by the state agerscy. (5) At the option of the state agency. thedonce may abrogate the conditions set forth in (C) and the terms. reservations. and restrictions strictionspetuoenitheretoin(01 by payaumt of an amount is determined by the sate i fsoey, (E) THE DONEE AGREES TO THE FOLLOWING CONDITIONS. A PPLICA BLE,TO A L L ITEMS OF PROPERTY LISTED HEREON: (I) n(: propcny acquired by the doneeis on an •as is.'wbert is' basis. without wamnty of any kind. (2) Where a donee cirri" insurancoagainstdarns ttstoorloss o(PmPtrryduetofireorother hazards and where loss ofordamagttodorutcdproperty 'int : unexpired terms. conditions. reservations, or re It rick ions pectus. the state ageoey will b e entitled t arc t rn hu rte me n t from t he donee onto( the insurance proceeds of an amount equal to the unamorttzed portion of the (air value of the tamaged or destroyed donated items. (F) TERMS AND CONDITIONS APPLICABLE TO THE DONATION OF AIRCRAFT AND VESSELS (50 FEETOR MORE• 1N LENGTH) HAVI`t AN ACQUISITION COST OF S5.000 OR YORE. REGARDLESS OF THE PURPOSE FOR WlilCl( ACQUIRED, The donation shall be subject to tr,e ferns, condition%, reservatiom and restrictions set forth in the Conditional Transfer, Document executed by :t auth0rad donce mprexntauve.