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Home My WebLink AboutAgenda Report - June 15, 2011 C-09AGENDA ITEM W9 CITY OF LODI ,. COUNCIL COMMUNICATION TM AGENDA TITLE: Adopt Resolution Authorizing City Managerto Execute Contract Change Orderwith Knife River Construction, Inc., of Stockton, for Additional Work Related to the Water Meter Program Phase 1 Project ($226,885) and Appropriating Funds ($230,000) MEETING DATE: June 15,2011 PREPARED BY: PublicWorks Director RECOMMENDED ACTION: Adopt resolution authorizing City Manager to execute contract change order with Knife River Construction, Inc., of Stockton, for Additional Work Related to the Water Meter Program Phase 1 Project in the amount of $226,885 and appropriating funds in the amount of $230,000. BACKGROUND INFORMATION: The contract with Knife River Construction was approved by Council on March 16, 2011. The project is Phase 1 of the Water Meter Installation Program. At the May 18, 2011 City Council meeting, Council authorized advertising for bids for the 2011 Alley Reconstruction Project. The City has discovered that the existing water lines in the alleys included in the 2011 Alley Project are too shallow to permit the alley improvementwork to be performed. The area was originallyto be included in the Water Meter Program Phase 7 work. This change order will expedite the water line work in these alleys to be completed prior to the Alley Reconstruction Project. Knife River Construction was the low bidder of eleven (11) bids received for the Water Meter Program Phase 1 Project. The contract amount awarded was $1,872,285.00. Knife River has crews available to perform the alley waterline work without impacting the base Phase 1 contract work or schedule. The work will be performed under the current Water Meter Program Phase 1 contract requirements. FISCAL IMPACT: The work will expedite the Water Meter Program and Alley Reconstruction work in this area. FUNDING AVAILABLE: Requested Appropriation: Water Fund (181464) $230,000 Q-A" A --U A Jordan Ayers Deputy City Manager/internal Services Director JIA /12 IL. A2 .,rV, L F. ally S dehn Public Works Director Prepared by Gary Wiman, Construction Project Manager FWS/GW/pmf APPROVED: r Konradt Bartlam,, City Manager K:\WP\PROJECTS\WATER\Water Meter Program Phase 1\CC WMPP1 Alley CO,doc 6/2/2011 I SEE SHEET Cl IIWASHINGTON ST. PROJECT LIMIT W Vfll�NIAIN INSTALLATION 40 S ALLEYNORTI] OFTOK 0 250'E/ STOCKTON ST - NV ASHINGTON ST EXHIBIT A FT - NU4 SHEET C2 SEE SHEET C4 EXHIBIT A LC \T -,R jlIAlN lNSTALLATION Cln- OFLODI O. ALLEY NORTH OI' EDEN ST 1.1-KNIA -1;N-1 PHONE'l- )I"-- Cl.-.'NTRAI.,kVE FAN 250'1-'./ CU-NTRALAVE -B NOINDOIS JS NOINDOIS V c ISAV-NOIAO Rl,�IONA'Tl A NOLIXTIVI�Nl ICTO'lJO,UID vR \} }. }\ \\}\ }\ \} }j } � ( ( : } � �� \ ( M Z 1, o, I U H 0 < iI9IHX3 ZO IDDHS aS Is NOi>J:Do +i ------------�� 6a'///�\d/\ WATER MAIN INSTALLATION ALLE'YNORTI-1 0F FDI",N ST 25WE/ ST CITYOF LODI EXHIBIT A KNIFE RIVER CONSTRUCTIONI AN MDURESOURCES COMPANY EXHIBIT B Water Meter Program - Phase 1 CO Request#1 Alley Improvements # Description QTY UM Unit Cost Total CO Request#1 1 Traffic Control 1 LS $6,000.00 2 Shoring/Trench Plates 1 LS $1,500.00 3 Pothole Existing Utilities 1 LS $12,000.00 4 6 Water Main 1,295 LF $53.00 5 6" Gate Valves 4 EA $1,450.00 6 1"Service w/ Meter Assembly 42 EA $1,900.00 7 Install Service from Box to Hose Bibb on Tokay Street 13 EA $1,600.00 8 Tie -In to Existing Main 4 EA $3,500.00 g Abandon Existing Main 4 EA $900.00 10 Abandon Existing Service g EA $750.00 11 Mobilization 1 LS $8,000.00 TOTAL 1 2 days of potholing per alley figured (4 TOTAL). Any additional potholing required will be on T&M 2 Connection to existing service will be withing 5' of new meter box, trenching around houses is not figured. 3 . 4 5 No removal or handling of AC (transite) pipe is included. 6 Due to PVC volatility, pipe will need to be ordered within 5 days to maintain pricing. 7 Knife River will need approximately 30 Working days to complete this work. Page 1 of 1 $6,000.00 $1,500.00 $12,000.00 $68,635.00 $5,800.00 $79,800.00 $20,800.00 $14,000.00 $3,600.00 $6,750.00 $8,000.00 $226,885.00 1. AA# 2. JV# Please provide a description of the project, the total cost of the project, as well as justification for the requested adjustment. If you need more space, use an additional sheet and attach to this form. Change order to contract with Knife River Construction for additional work related to the water meter program phase 1 project. If Council has authorized the appropriation adjustment, complete the following: Date: Res No: Attach copy of resolution to this form. ent Head Signature: Deputy City Manager/Internal Services Manager Date Submit completed form to the Budget Division with any required documentation. Final approvalwill be provided in electronic copy format. CITY OF LODI AP PROPRIATION,ADJUSTMENTREQUEST TO: linternai Services Dept. - Budget Division 3. FROM: Rebecca Areida-Yadav 5. DATE: 06/06/2011 4. DEPARTMENT/DIVISION: Public Works 6. REQUEST ADJUSTMENT OF:APPROPRIATION ASLISTED, BELOW FUND# BUS. UNIT# ACCOUNT# ACCOUNT TITLE AMOUNT A. 181 3205 Fund Balance $ 230 000.00 SOURCE OF FINANCING B. 181 181464 1825.2200 Water Meter Program Phase 1 230 000.00 USE OF FINANCING Please provide a description of the project, the total cost of the project, as well as justification for the requested adjustment. If you need more space, use an additional sheet and attach to this form. Change order to contract with Knife River Construction for additional work related to the water meter program phase 1 project. If Council has authorized the appropriation adjustment, complete the following: Date: Res No: Attach copy of resolution to this form. ent Head Signature: Deputy City Manager/Internal Services Manager Date Submit completed form to the Budget Division with any required documentation. Final approvalwill be provided in electronic copy format. RESOLUTION NO. 2011-92 A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACT CHANGE ORDER WITH KNIFE RIVER CONSTRUCTION, INC., OF STOCKTON, FOR ADDITIONAL WORK RELATED TO THE WATER METER PROGRAM PHASE 1 PROJECT AND FURTHER APPROPRIATING FUNDS WHEREAS, the contract with Knife River Construction, Inc., of Stockton, for the Water Meter Program Phase 1 Project was approved by Council on March 16,2011; and WHEREAS, at the May 18, 2011, City Council meeting, Council authorized advertising for bids for the 2011 Alley Reconstruction Project; and WHEREAS, the City has discovered the existing water lines in the alleys included in the 2011 Alley Reconstruction Project are too shallow to permit the alley improvement work to be performed; and WHEREAS, Knife River Construction was the low bidder of 11 bids received for the Water Meter Program Phase 1 Project. The contract amount awarded was $1,872,285.00; and WHEREAS, Knife River has crews available to perform the alley water line work without impacting the base Phase 1 contract work schedule. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby authorize the City Manager to execute a contract change order in the amount of $226,885 with Knife River Construction, Inc., of Stockton, California, for additional work related to the Water Meter Program Phase 1 Project; and BE IT FURTHER RESOLVED that funds in the amount of $230,000 be appropriated from the Water Fund. Dated: June 15,2011 hereby certify that Resolution No. 2011-92 was passed and adopted by the City Council of the City of Lodi in a regular meeting held June 15, 2011, by the following vote: AYES: COUNCIL MEMBERS — Hansen, Katzakian, Mounce, Nakanishi, and Mayor Johnson NOES: COUNCIL MEMBERS— None ABSENT: COUNCIL MEMBERS— None ABSTAIN: COUNCIL MEMBERS— None DI �JOHL City Clerk 2011-92