The URL can be used to link to this page

Home My WebLink AboutAgenda Report - June 6, 1990 (71)C0k, 4C I L T0: THE CITY CCLJI\T L FROM: THE CITY MANAGER'S OFFICE PREPARED BY: COMMUNICATION City Manager 4 0CC1 L N1EFTW-j DATE IM 6, 1990 RECOMMENDED ACTION- That the City Council approve an agreement with V 3 x Elson Insurance, Inc. to provide insurance coverage for the City in connection with the rental of various City facilities for private functions and public shows, and authorize the City Manager to execute same. BACKGROUND : One of the requirements i n the renting of a City facility by an individual or an organization is that the renter provide proof of adequate insurance coverage naming the City of Lodi an additional insured. Administering this requirement has been a most difficult assignment. For reasons unknown to anyone, obtaining a Certificate of Insurance naming the City an additional insured is a request that seems to confound many insurance companies. The City frequently either does not receive what is required, or if it does, the terms and conditions of the certificate are amended at the eleventh hour. This then results in last-minute, hurried efforts to seek out the insurance carrier, the renter, or both. The frustration level is very high and the renter becomes distraught over the prospect of the event being cancelled because the required insurance is not in place. The scenes can be most unpleasant. Discussions with the City's insurance consultant, M Jim Elson, have produced an insurance coverageprogram that staff believes will meet both the City's and the renters' needs. This program will provide the general liability coverage the City requires at a minimum cost to the renter of the facility. The premium is based on hazard schedules presented in the attached (Exhibits A, B & C). The premiums for a single date event ure based on the hazard schedule, plus the number of people attending the event. The premium rate schedule is also attached (Exhibit D). For example, a wedding reception, which is listed in Hazard Schedule I, with 200 people in attendance, would be charged an insurance premium of $80. A rock concert in the Grape Bawl (Hazard Schedule 111), with 4,000 people in attendance, would be charged $600. The coverage requires a minimum retained deposit, which would be a City expenditure of 52,500. If the City subsequently cancels this agreement, the deposit is returned. TAP:br Attachments COUNC829 HAZARD SCHEDULE I SCHEDULE OF HAZARD/RISK CLASSIFICATIONS (Low/Minimum Hazard Ili") Antique Shows Art Festivals Art shows Auctions Auto Shows Awards Presentations Ballets Banquets Bazaars Beauty Pageants Bingo Games Boat shows Body Building Contests Business Meetings Business Shows Celebrations Chambers of Commerce Events charity Benefits. Auctions & Sales Cinemas Civic Clubs & Group Meetings Classical Music Concerts Concerts - Indoors (under 1,500) Consumer Shows Conventions in Buildings Craft Shows Dance Shows Debutante Balls Dinner Theaters Drill Team Exhibitions Educational Exhibitions Electronics Conventions Exhibitions Exhibits in Buildings Expositions - Capacity Fashion Shows Fishing Events Rower Shows Garden Shows DATE OF ISSUE: 08/21/89 Graduations Gun & Knife Shows Gymnastic Competitions Harvest Festivals Home Shows Housing Shows Ice Skating Shows instructional Classes (Nonmechanical) Ladies Club Events Lectures Legitimate Theater Luncheons Meetings (Indoors) Mobile Home Shows Motion Picture Theaters Musicals (Not Rock) Operas Operettas Organized Sight-seeing Tours Outings Overnight Camping Pageants Parties Plays Proms RV Shows Scouting Jamborees Seminars Social Gatherings Social Receptions Speaking Engagements Symphony Concerts Teleconferences Telethons Theatrical Stage Performances Trade Shows in Buildings Vacation Shows Wedding 8 Receptions SCHEDULE OF HAZARD RISK CLASSIFICATIONS (Medium•Average Hazard Risks Aerobics & Jazzercize Classes o Id Timers Events Animal Training Parades (Under 500 Spectators) Block Parties/Street Closures (excl. Beaches) Picnic Grounds Without Pools or Lakes Concerts Outdoor (Not Rock - Under 1.500 Admissions) .. .:.Political Rallies . Dances & Parties :4eiigious„Assemblies Debuts Reunions Dogs Shows Rummage Sales Evangelistic Meetings School Bands Exhibitions Seances Exhibitions (Outdoor) Sidewalk Sales Food Concessions Soap Box Derbies Horse Shows Social Gatherings (Outdoors) Hotel Shows State & County Festivals & Fairs Jam & Jazz Sessions Street Fairs Job Fairs Swap Meets Marathons (Walking, Running, etcJ Trade Shows (Outdoor) Meetings (Outdoors) Voter Registration Nite Club Shows DATE OF ISSUE: 08/21/89 Animal Acts;Shows Arcades Baseball Bicycle Rallies Camivais (No Rides) Casino & Lounge Shows Concerts (Rock • Under 5,0= Country Western Events Ethnic Celebrations Film Production (non action) Heads of State Events Junior Athletic Games Karate Meets Kiddielands (No Rides) DATE OF ISSUE: 08/21/89 Live Entertainment Livestock Shows Meetings (Outdoors) Picnic Grounds With Pools or Lakes (Excluding Swimming and Diving Lessons) s Promoters (Subject to Special Rating) Recreational Events Ski Events Softball Sporting Events in Buildings (Non -Professional) Tennis, Handball & Racketball Courts Theatrical Road Shows Union Meetings zoos 1,501 3,000 3,001 - 5,000 5,001 10,000 10,000 + 180 300 450 240 375 600 350 450 63 TO BE DETERMINED PREMIUW SCHEDULE : RATES PER CLASS..... ADMISSION RANGES.. 1 - 100 40 75 150 , 101 500 80 150 250 501 15500 120 200 350 i 1,501 3,000 3,001 - 5,000 5,001 10,000 10,000 + 180 300 450 240 375 600 350 450 63 TO BE DETERMINED