HomeMy WebLinkAboutAgenda Report - June 2, 2010 D-05AGENDA ITEM .w5
CITY OF LODI
COUNCIL COMMUNICATION
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AGENDA TITLE: Adopt Resolution Authorizing City Manager to Execute Purchase Order with
West Coast Arborists, Inc., for Removal and Replacementof 39 Raywood Ash
Trees on Lower Sacramento Road between Elm Street and Tejon Street ($17,275)
MEETING DATE: June 2,2010
PREPARED B Y Public Works Director
RECOMMENDED ACTION: Adopt a resolution authorizing City Managerto execute a purchase
orderwith West CoastArborists, Inc,, for the removal and
replacement of 39 Raywood Ash trees on Lower Sacramento Road
between Elm Street and Tejon Street in the amount of $17,275.
BACKGROUND INFORMATION: Trees are a benefit to the urban environment. Healthy trees reduce
air and noise pollution, provide energy-saving shade and cooling,
furnish habitatfor wildlife, and provide an important aesthetic value
to the landscape. As a result, the City removes trees only when it is
in the best interest of the public's safety or expense.
The removal and replacement of 39 Raywood Ash trees is a necessary maintenance activity as the trees
have caused extensive damage to the adjacent concrete and paved surfaces on Lower Sacramento Road
and the adjacent frontage road. The root system of these trees, which were planted in 1988, is extremely
invasive and has already necessitated the installation of a new sewer line on the adjacent frontage road at
a cost of approximately $100,000. Repairing the current damage to the rubberized pavement on
Lower Sacramento Road could exceed $300,000 if removal and replacementof the existing asphalt is
required. Because of the species' invasive nature, the RaywoodAsh is no longer an approved species for
City planting.
West Coast Arborists, Inc., has an existing contract with the City, and tree removal was an optional bid
item on the contract. All 39 trees will be replaced in conjunctionwith the removal. Staff recommends
replacing the removed trees with Goldenrain and Catawba Crape Myrtle trees, both City -approved
species that are more suitablefor this application.
Staff recommends the City Manager execute a purchase order with West Coast Arborists, Inc., in the
amount of $17,275 for the removal and replacement of 39 Raywood Ash trees on Lower Sacramento Road
between Elm Street and Tejon Street. Pictures of the trees recommendedfor removal and damage to the
area are attached.
FISCAL IMPACT: Removalwill help mitigatefuture damageto pavement and underground
utilities from the invasive roots of these trees.
APPROVED:
`Kb�l�adt Bartlam, Interim City Manager
K:IWPICOUNCIL12o101RaywoodAshRemovals.doe \ 0512812010
Adopt Resolution Authorizing City Manager to Execute Purchase Order with West CoastArborists, Inc..
for Removal and Replacementof 39 Raywood Ash Trees on Lower Sacramento Road between
Elm Street and Tejon Street ($17,275)
June 2,2010
Page 2
FUNDING AVAILABLE: 2009110 Streets & Drainage (320013): $8,637.50
Wastewater (171013): $8,637.50
Jordan Ayers
Deputy City Manager/1 nternal Services Director
�W
F. Wally Se elfin
PublicWorks Director
Prepared by Cult Juran, Street and Drainage Superintendent
FWS/CS/CJ/dsg
Attachment
Go: Charlie Swimley, Deputy PublicWorks Director— Utilities
Cult Juran. Streets and Drainage Superintendent
Ray Fye, Tree Operations Supervisor
K:1WPICOUNCIL120101RaywoodAshRemovals.doc 0511212010
OF
y oF� OF
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PUBLIC WORKS DEPARTMENT
LOWER SACRAMENTO ROAD
RAYWOOD ASH TREES
STREET VIEW OF TREES TO BE REMOVED
STREET VIEW OF TREES TO BE REMOVED.
K:\DEV_SERV\DW\exhibits\low sac tree removal.dwg, STREET VIEW, 04/26/2010 8:50:28 AM
CITY OF LODI
PUBLIC WORKS DEPARTMENT
LOWER SACRAMENTO ROAD
RAYWOOD ASH TREES
DAMAGE
Damage to street, curb and gutter.
K:\DEV_SERV\DW\exhibits\low sac tree removal.dwg, DAMAGE, 04/26/2010 8:51:32 AM
CITY OF LODI
PUBLIC WORKS DEPARTMENT
LOWER SACRAMENTO ROAD
RAYWOOD ASH TREES
DAMAGE
Damage to street, curb and gutter.
K:\DEV_SERV\DW\exhibits\low sac tree removal.dwg, DAMAGE (2), 04/26/2010 12:23:24 PM
EXHIBIT
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
Lower Sacramento Road Tree Removal
PUBLIC WORKS, STREETS & DRAINAGE
West Coast Arborists
$17,275.05
February 25,2010
BIDS OR PROPOSALS RECEIVED:
West Coast Arborists (Contract Awarded)
"NO BID" or NO RESPONSE RECEIVED:
$17,275.05
BACKGROUND INFORMATION& BASIS FOR AWARD:
This is a maintenance activity to remove and replace 39 trees that are damaging the pavement
on Lower Sacramento Road and the frontage road adjacent to the trees. The trees have also
caused the need for a sewer line to be replaced at a cost in excess of $80,000. The tree roots
have proven to be extremely invasive. This award is to West Coast Arborists which has a
existing contract with the City of Lodi. These were optional bid items on that contract.
FUNDING:
Purchase Order No. 19259
Streets & Drainage 320013.7323- Wastewater 17013.1836
Prepared by: Curtis Juran
Title: Streets & D
Reviewed by:
Superintendent
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Tejon
Diameterof Trees (in inches)to be
removed, north to south
Lower Sacramento
Road Frontage
trees to be removed
Park West Drive
Elm Street
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RESOLUTION NO. 2010-
A RESOLUTION OF THE LODI CITY COUNCIL
AUTHORIZING CITY MANAGER TO EXECUTE
PURCHASE ORDER FOR REMOVAL AND
REPLACEMENT OF 39 RAYWOOD ASH TREES ON
LOWER SACRAMENTO ROAD BETWEEN
ELM STREET AND TEJON STREET
WHEREAS, the removal and replacement of 39 Raywood Ash trees is a
necessary maintenance activity as the trees have caused extensive damage to the
adjacent concrete and paved surfaces on Lower Sacramento Road and the adjacent
frontage road. The root system of the trees is extremely invasive and has already
necessitated the installation of a new sewer line on the adjacent frontage road at a cost
of approximately $100,000. Repairing the current damage to the rubberized pavement
on Lower Sacramento Road could be significant if removal and replacement of the
existing asphalt is required; and
WHEREAS, West Coast Arborists, Inc., has an existing contract with the City,
and tree removal was an optional bid item on the contract. All 39 trees will be replaced in
conjunction with the removal. Staff recommends replacing the removed trees with
Goldenrain and Catawba Crape Myrtle trees, both City -approved species that are more
suitable for this application.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the City Manager to execute a purchase order with West Coast Arborists, Inc.,
of Stockton, in the amount of $17,275, for the removal and replacement of 39 Raywood
Ash trees on Lower Sacramento Road between Elm Street and Tejon Street.
Dated: June 2, 2010
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I hereby certify that Resolution No. 2010- was passed and adopted by the
City Council of the City of Lodi in a regular meeting held June 2, 2010, by the following
vote:
AYES: COUNCIL MEMBERS —
NOES: COUNCIL MEMBERS —
ABSENT: COUNCIL MEMBERS —
ABSTAIN: COUNCIL MEMBERS —
RANDI JOHL
City Clerk
2010-