HomeMy WebLinkAboutAgenda Report - June 1, 2011 C-09AGENDA ITEM%m*40 •
'• CITY OF LODI
COUNCIL COMMUNICATION
AGENDA TITLE: Adopt Resolution Authorizing City Manager to Execute Contract for Van Buskirk
Park Playground Replacement, 600 North PleasantAvenue, with A. M. Stephens
Construction Company, Inc., of Lodi ($47,410)
MEETING DATE: June 1,2011
PREPARED BY: Public Works Director
RECOMMENDEDACTION: Adopt resolution authorizing City Manager to execute contract for
Van Buskirk Park playground replacement, 600 North Pleasant Avenue,
with A. M. Stephens Construction Company, Inc., of Lodi, in the amount
of $47,410.
BACKGROUND INFORMATION: This project is part of the Parks and Recreation Department's
2010/11 Community Development Block Grant (CDBG) allocation.
The work consists of removal and disposal of the existing playground equipment, 3,000 square feet of
existing poured -in-place surfacing material and two concrete ramps. New work will include providing and
installing one matrix net cable climber, one two -bay arched swing, two concrete ramps, new engineered
wood Fibar safety surfacing material and turf. The projectwill also remove approximately 600 square
feet of concrete walkway and replace it with approximately 540 square feet of a new redesigned concrete
path of travel from PleasantAvenue to the playground equipment.
The specifications were approved on April 6, 2011. The City received the following nine bids on May 4, 2011:
Bidder
Location
Bid
Engineer's Estimate
$79,900.75
A. M. Stephens Construction
Lodi
$47,410.00
Playscape Construction
Tracy
$52,650.00
Harris Builders, Inc.
Hilmar
$54,400.41*
WhoBuilt Creative
Petaluma
$57,512.00*
Diede Construction
Woodbridge
$61,332.09
Haskell & Haskell Engineering
Knights Ferry
$64,928.98*
Elite Landscaping
Clovis
$67,809.00
Community Playgrounds
Novato
$68,649.70*
McNabb Construction
Lafayette
$84,385.00
" Corrected figure
FISCAL IMPACT: Funds for this projectwill be from the 2010/11 Urban County CDBG allocation
and there will be no direct impact to the Park Division budget for the playground
replacement improvements at Van Buskirk Park.
FUNDING AVAILABLE: Urban County DBG Funds (Project 10-04): $166,240.84
ds�� N --u . <--
Jordan Ayers
Deputy City Manager/Internal Services Director
gimes M. Rodems &7f F. Wally Sandelin
Parks, Recreation& Cultural Services Director Public Works Director
Prepared by Wesley K. Fujitani, Senior Civil Engineer
cc: Joseph Wood, Service Manager
APPROVED:
Steve Virrey, Parks Project Coordinator
Konradt Bartlam, City Manager
K:\WP\PROJECTS\PARKS\Van Buskirk Park Playground Improvements\CAward.doo
5/23/2011
VAN BUSKIRK PARK PLAYGROUND IMPROVEMENTS
600 NORTH PLEASANTAVENUE CONTRACT
CITY OF LODI, CALIFORNIA
THIS CONTRACT made by and between the CITY OF LODI, State of California, herein
referred to as the "City," and A. M. STEPHENS CONSTRUCTION COMPANY, INC., herein
referred to as the "Contractor."
WITNESSETH:
That the parties hereto have mutually covenanted and agreed, and by these presents do
covenant and agree with each other, as follows:
The complete Contract consists of the following documents which are incorporated herein by
this reference, to -wit:
Notice Inviting Bids
Information to Bidders
General Provisions
Special Provisions
Bid Proposal
Contract
Contract Bonds
Plans
The July 2002 Edition,
Standard Specifications,
State of California,
Business and Transportation Agency,
Department of Transportation
All of the above documents, sometimes hereinafter referred to as the "Contract Documents,"
are intended to cooperate so that any work called for in one and not mentioned in the other is to
be executed the same as if mentioned in all said documents.
ARTICLE I - That for and in consideration of the payments and agreements hereinafter
mentioned, to be made and performed by the City and under the condition expressed in the two
bonds bearing even date with these presents and hereunto annexed, the Contractor agrees
with the City, at Contractor's cost and expense, to do all the work and furnish all the materials
except such as are mentioned in the specifications to be furnished by the City, necessary to
construct and complete in a good workmanlike and substantial manner and to the satisfaction
of the City the proposed improvements as shown and described in the Contract Documents
which are hereby made a part of the Contract.
ARTICLE II - The City hereby promises and agrees with the Contractor to employ, and does
hereby employ, the Contractor to provide all materials and services not supplied by the City and
to do the work according to the terms and conditions for the price herein, and hereby contracts
to pay the same as set forth in Section 5.600, "Measurement, Acceptance and Payment," of the
General Provisions, in the manner and upon the conditions above set forth; and the said parties
for themselves, their heirs, executors, administrators, successors and assigns, do hereby agree
to the full performance of the covenants herein contained.
ARTICLE III - The Contractor agrees to conform to the provisions of Chapter 1, Part 7, Division
2 of the Labor Code. The Contractor and any Subcontractor will pay the general prevailing
wage rate and other employer payments for health and welfare, pension, vacation, travel time,
CONTRACT.DOC 1 05/04/2011
and subsistence pay, apprenticeship or other training programs. The responsibility for
compliance with these Labor Code requirements is on the prime contractor.
ARTICLE IV - And the Contractor agrees to receive and accept the following prices as full
compensation for furnishing all materials and for doing all the work contemplated and embraced
in this agreement; also for all loss or damage arising out of the nature of the work aforesaid or
from the action of the elements, or from any unforeseen difficulties or obstructions which may
arise or be encountered in the prosecution of the work until its acceptance by the City, and for
all risks of every description connected with the work; also for all expenses incurred by or in
consequence of the suspension or discontinuance of work and for well and faithfully completing
the work, and the whole thereof, in the manner and according to the Plans and Contract
Documents and the requirements of the Engineer under them, to -wit:
Perform the work necessary to consist of removing and disposing of the existing playground
equipment, 3,000 square of existing poured -in-place surfacing material, 600 square feet of
concrete flatwork and two concrete ramps. New work will include providing and installing a
matrix net cable climber, a 2 -bay arched swing, 540 square feet of concrete flatwork, two
concrete ramps, turf and other incidental and related work, all as shown on the plans and
specifications for "Van Buskirk Park Playground Improvements, 600 North Pleasant Avenue".
CONTRACT ITEMS
ITEM EST'D
NO DESCRIPTION UNIT QTY UNIT PRICE TOTAL PRICE
1. Furnish and Install Temporary
Project Sign
2. Temporary Fencing
EA 1
LF 230
3. Remove and Dispose of Poured -
in -Place Playground Material
and Base Rock Subgrade SF 3,000
4. Remove and Dispose of
Playground Equipment Including
Concrete Footings LS 1
5. Remove and Dispose of
Concrete Flatwork SF 600
6. Remove and Dispose of
Concrete Ramps EA 2
7. Sawcutting LF 21
$ 650.00
$
650.00
$ 2.00
$
460.00
$ 1.00 $ 3,000.00
$ 2,000.00 $ 2,000.00
$ 2.00 $ 1,200.00
$ 200.00 $ 400.00
$ 13.00 $ 273.00
VanBuskirkPark1mp4.Doc 2 05/04/11
ITEM
NO. DESCRIPTION
8. Matrix Net Climber and 2 -Bay
Arched Swing
9. Concrete Flatwork
10. Concrete Ramps
EST'D.
UNIT QTY UNIT PRICE TOTAL PRICE
LS 1 $ 19,300.00 $19,300.00
SF 540 $ 7.55 $ 4,077.00
EA 2 $ 525.00 $ 1,050.00
11. Fibar System 300 CY 125 $ 112.00 $14,000.00
12. Construction Staking and Soils
Testing LS 1 $ 500.00 $ 500.00
13. Furnish and Install New Turf
Sod SF 250 $ 2.00 $ 500.00
TOTAL $47,410.00
ARTICLE V - By my signature hereunder, as Contractor, I certify that I am aware of the
provisions of Section 3700 of the Labor Code, which requires every employer to be insured
against liability for workers' compensation or to undertake self-insurance in accordance with the
provisions of that code, and I will comply with such provisions before commencing the
performance of the work of this contract.
ARTICLE VI - It is further expressly agreed by and between the parties hereto that, should
there be any conflict between the terms of this instrument and the Bid Proposal of the
Contractor, then this instrument shall control and nothing herein shall be considered as an
acceptance of the said terms of said proposal conflicting herewith.
ARTICLE VII - The City is to furnish the necessary rights-of-way and easements and to
establish lines and grades for the work as specified under the Special Provisions. All labor or
materials not mentioned specifically as being done by the City will be supplied by the Contractor
to accomplish the work as outlined in the specifications.
ARTICLE VIII - The Contractor agrees to commence work pursuant to this contract within 15
calendar days after the City Manager has executed the contract and to diligently prosecute to
completion within 30 WORKING DAYS.
WHEN SIGNING THIS CONTRACT, THE CONTRACTOR AGREES THAT THE TIME OF
COMPLETION FOR THIS CONTRACT IS REASONABLE AND THE CONTRACTOR AGREES
TO PAY THE CITY LIQUIDATED DAMAGES AS SET FORTH IN SECTION 6-04.03 OF THE
SPECIAL PROVISIONS. CONTRACTOR AGREES THAT THIS AMOUNT MAY BE
DEDUCTED FROM THE AMOUNT DUE THE CONTRACTOR UNDER THE CONTRACT.
Van BuskirkParklmp4.Doc 3 05/04/11
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands the year
and date written below.
CONTRACTOR: CITY OF LODI
By:
Konradt Bartlam
City Manager
By: Date:
Title
(CORPORATE SEAL)
Attest:
City Clerk
Approved As To Form
D. Stephen Schwabauer
City Attorney��
Van BuskirkParklmp4.Doc 4 05/04/11
RESOLUTION NO. 2011-84
A RESOLUTION OF THE LODI CITY COUNCIL
AUTHORIZING THE CITY MANAGER TO EXECUTE
CONTRACT FOR VAN BUSKIRK PARK PLAYGROUND
IMPROVEMENTS, 600 NORTH PLEASANT AVENUE
WHEREAS, in answer to notice duly published in accordance with law and the
order of this City Council, sealed bids were received and publicly opened on May 4,
2011, at 11:00 a.m., for the Van Buskirk Park Playground Improvements, 600 North
Pleasant Avenue, described in the specifications therefore approved by the City Council
on April 6, 2011; and
WHEREAS, said bids have been checked and tabulated and a report thereof
filed with the City Manager as follows:
Bidder Bid
A. M. Stephens Construction Company, Inc. $47,410.00
Playscape Construction
$52,650.00
Harris Builders, Inc.
$54,400.41
WhoBuilt Creative
$57,512.00*
Diede Construction
$61,332.09
Haskell & Haskell Engineering
$64,928.98*
Elite Landscaping
$67,809.00
Community Playgrounds
$68,649.70*
McNabb Construction
$84,385.00
" Corrected figure
WHEREAS, staff recommends awarding the contract for the Van Buskirk Park
Playground Improvements, 600 North Pleasant Avenue, to the low bidder,
A. M. Stephens Construction Company, Inc., of Lodi, California, in the amount of
$47,410.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the City Manager to execute the contract for the Van Buskirk Park Playground
Improvements, 600 North Pleasant Avenue, with the low bidder, A. M. Stephens
Construction Company, Inc., of Lodi, California, in the amount of $47,410.
Dated: June 1, 2011
I hereby certify that Resolution No. 2011-84 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held June 1, 2011, by the following vote:
AYES: COUNCIL MEMBERS — Hansen, Katzakian, Mounce, Nakanishi,
and Mayor Johnson
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS— None
ABSTAIN: COUNCIL MEMBERS— None
City Clerk
2011-84