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HomeMy WebLinkAboutAgenda Report - June 1, 2011 C-06JbAGENDA ITEM i` CITY OF LODI COUNCIL COMMUNICATION M AGENDA TITLE: Adopt Resolution Approving Contract with Lodi Unified School Districtto Provide After School Staff Support for the Bridge Program at Nine Locations During Fiscal Year 2011/2012 ($378,000) MEETING DATE: June 1,2011 PREPARED BY: Parks, Recreation and Cultural Services Director RECOMMENDED ACTION: Adopt resolution approving contractwith Lodi Unified School District to provide after school staff support for the Bridge program at nine locations during Fiscal Year 2011/2012 ($378,000). BACKGROUND INFORMATION: The Parks, Recreation, and Cultural Services Department and Lodi Unified School District have negotiated an agreement for the City to operate the Bridge programs at Beckman, Borchardt, Nichols, Heritage, Woodbridge, Needham, Lawrence, Washington, and Victor Elementary Schools for Fiscal Year 2011/12. The District is the grantee and the City of Lodi will be the sub -recipient of the grant funding received for this program through the California Department of Education. In order to provide the recreational component required by Bridge grant standards, the District has entered into agreementswith participating community-based organizations of which the City of Lodi Parks, Recreation, and Cultural Services Department is one. Other participating community-based organizations include the City of Stockton Parks and Recreation Department and the Lodi Boys and Girls Club. Each of these organizations wiII provide staff and supervision for its respective site. Costs to provide the aforementioned services will be reimbursed to the participating community-based organizations by the District as the programs' designated fiscal agent pursuant to the agreement. This contract is scheduled to go before the Lodi Unified School District Board for consideration on June 21, 2011, and is anticipated to be approved without reservation. FISCAL IMPACT: The terms of the agreement include estimated revenues to the City of Lodi Parks, Recreation, and Cultural Services Department of $378,000. These revenues will be received on a reimbursement basis (as costs are incurred by the City the District will reimbursethe City). Therefore, the programs would be operated on a no -net -cost basis to the City (there will be no General Fund contribution for the operation of these programs). APPROVED: Bartlam, City Manager Adopt Resolution Approving Contractwith Lodi Unified School District to Provide After School Staff Support for the Bridge Program at Nine Locations During Fiscal Year 2011/2012 ($378,000) June 1,2011 Page 2 FUNDING AVAILABLE: Funding will be provided by the After School Safety and Enrichment grant that was awarded to the District. r - \� 'Q C" X, ,, -6- - rd1n Ayers, Deputy City nager James M. Rode Parks, Recreationand Cultural Services Director JR:fl cc: CityAttomey LODI UNIFIED SCHOOL DISTRICT Division of Business Services SERVICES AGREEMENT This agreement is entered into between Lodi Unified School District, hereinafter called the District, and City of Lodi Parks and Recreation Dept. hereinafter called the Contractor. Independent Contractor shall provide the following services to Beckman, Borchardt, Nichols, Heritage, Woodbridge, Needham, Lawrence, Washington, and Victor Elem. to provide support for education offering academic and enrichment components to assist the district in significantly increasing student performance and eliminating the achievementgap. The services shall begin on July 25, 2011 and be completedby May 31, 2012. In consideration of the services to be rendered by the Contractor, the District agrees to pay the Independent Contractor a-bi-annual progress payment after each semester, upon approval of a mrk completion statement: $ Not to exceed: $378,000.00 Three Hundred Seventy Eight Thousand Dollars. — Funding/Account Code: 01.6010.0.1110.1001.5800.942.6412.00 Independent Contractor agrees to comply with all provisions of Education Code Section 45125.1. Prior to commencing work, Independent Contractor will conduct criminal background check of all employees assigned to the Lodi Unified School District and will certify that no employees who have been convicted cf serious or violent felonies as spec f ed, will have contact with pupils, pursuant to this Agreement. Independent Contractor must provide the Lodi Unified School District with a list of all employeesprovidingservicespursuant to this Agreement, and designate to which sites they will be assigned. Failure to comply with this law may result in, or District's sole discretion, termination of this Agreement. The District also has the option to terminatefar convenience or should the District determine that the Independent Contractor is in default. In the event the District desires the option to terminatefor convenience, the District will owe the Independent Contractoran amount to cover the amount of work completed to that date. Independent Contractor warrants and represents that he/she understands the scope of the contracted work to be completed and that he/she represents and warrants to the District that he/she b qualified to perform the intended services. This agreement, and any documents referred to on the face hereof, constitutes the entire agreement between the two parties, and supersedes any prior agreements with respect to the matters herein. By signing this agreement, both parties agree to the terms and conditions. Contractor hereby covenants and agrees that the District, its officers, agents, employees, members, or representatives shall not be liable for any loss, damage, injury, or liability of any kind; person, or property arising from the acts, omissions, or negligence of Contractor. Each party agrees to indemnify and hold the other harmless from any and all liability caused by their respective performance of this agreement, save and except for the others sole negligence. Independent Contractor CicmahtrP Date: Address: Konradt Bartlam, City Manager 125 N Stockton, St., Lodi, CA 95240 Phonc: 209.333.6742 siwm.lodi.gov ,,�' f Requested by: strict (Date School Site: (Date) Authorized by: Approved by: Date of Board Ratification: Chief Business Officer (Date) THIS CONTRACT IS NOT VALID UNTIL RATIFIED BY TIIE BOARD OF TRUSTEES APPROVE AS TO FORM ATTEST rev. 7/20/"07 Fn D. STEPHEN SCHWABAUER. CITY ATTORNEY RANDI JOHL. CITY CLERK 8 Sites Bridge Budget 2010-2011 LUSD 9 Sites Bride Proposed tsun et zui I -ieu I a Site 1 Capacity Position Rate Ave Hr Site Total Match Beckman 80 Rec. Sp. $15.00 700 $10,500 Rec. Ldr $10.50 700 $7,350 Rec. Ldr $10.50 700 $7,350 Rec. Ldr $10.50 700 $7,350 Brid . Clerk $18.00 174 $3,132 Coord. $20.00 100 $2,000 Rec. Manager $43.00 55 $2,365 Admin Sec. $35.00 10 $350.00 $350.00 P&R Dir $80.00 35 $2,800.00 Admin Clrk $18.00 50 $900.00 Personal Services $1,250.00 Supplies $1,603 Total $42,000 $5,300.00 Site 2 Capacity Position Rate Ave Hr Site Total Match Borchardt 80 Rec. Sp. $15.00 700 $10,500 Rec. Ldr $10.50 700 $7 350 Rec. Ldr $10.50 700 $7,350 Rec. Ldr $10.50 700 $7,350 Brid . Clerk $18.00 174 $3,132 Coord. $20.00 100 $2,000 Rec. Manager $43.00 55 $2,365 Admin Sec. $35.00 10 $350.00 $350.00 P&R Dir $80.00 35 $2,800.00 Admin Clrk $18.00 50 $900.00 Personal Services $1,250.00 Supplies $1,603 Total $42,000 $5,300.00 Site 3 Capacity Position Rate Ave Hr Site Total Match Nichols 80 Rec. Sp. $15.00 700 $10,500 Rec. Ldr $10.50 700 $7,350 Rec. Ldr $10.50 700 $7,350 Rec. Ldr $10.50 700 $7,350 Brid . Clerk $18.00 174 $3,132 Coord. $20.00 100 $2,000 Rec. Manager $43.00 55 $2,365 Admin Sec. $35.00 10 $350.00 $350.00 P&R Dir $80:00 35 $2,800.00 Admin Cirk $18.00 50 $900.00 Personal Services $1,250.00 Supplies $1,603 Total $42,000 $5,300.00 Staffed for 80 at each site 1:20 Ratio 8 Sites Bridge Budget 2010-2011 Staffed for 80 at each site 1:20 Ratio Site 4 -CapacityPosition Rate Ave Hr Site Total Match Heritage 80 Rec. Sp. $15.00 700 $10,500 Rec. Ldr $10.50 700 $7,350 Rec. Ldr $10.50 700 $7,350 Rec. Ldr $10.50 700 $7,350 Brid . Clerk $18.00 174 $3,132 Coord. $20.00 100 $2,000 Rec. Manager $43.00 55 $2,365 Admin Sec. $35.00 10 $350.00 $350.00 P&R Dir $80.00 35 $2,800.00 Admin Clrk $18.00 50 $900.00 Personal Services $1,250.00 Supplies $1,603 Total $42,000 $5,300.00 Site 5 Capacity Position Rate AveHr Site Total Match Woodbridge 80 Rec. Sp. $15.00 700 $10,500 Rec. Ldr $10.50 700 $7,350 Rec. Ldr $10.50 700 $7,350 Rec. Ldr $10.50 700 $7,350 Brid . Clerk $18.00 174 $3,132 Coord. $20.00 100 $2,000 Rec. Manager $43.00 55 $2,365 Admin Sec. $35.00 10 $350.00 $350.00 P&R Dir $80.00 35 1 $2,800.00 Admin Cirk $18.00 50 $900.00 Personal Services $1,250.00 Supplies $1,603 Total $42,000 $5,300.00 Site 6 Capacity Position Rate Ave Hr Site Total Match Needham 80 Rec. Sp. $15.00 700 $10,500 Rec. Ldr $10.50 700 $7,350 Rec. Ldr $10.50 700 $7,350 Rec. Ldr $10.50 700 $7,350 Brid . Clerk $18.00 174 $3132 Coord. $20.00 100 $2 000 Rec. Manager $43.00 55. $2,365 Admin Sec. $35.00 10 $350.00 $350.00 P&R Dir $80.00 35 $2,800.00 Admin CA $18.00 50 $900.00 Personal Services $1,250.00 Supplies $1,603 Total I 1 $42,000 $5,300.00 Staffed for 80 at each site 1:20 Ratio 8 Sites Bridge Budget 2010-2011 Staffed for 80 at each site 1:20 Ratio Site 7 capacity Position Rate Ave Hr Site Total Match Lawrence 80 Rec. Sp. $15.00 700 $10,500 Rec. Ldr $10.50 700 $7,350 Rec. Ldr $10.50 700 $7,350 Rec. Ldr $10.50 700 $7,350 Brid . Clerk $18.00 174 $3,132 Coord. $20.00 100 $2,000 Rec. Manager $43.00 55 $2,365 Admin Sec. $35.00 10 $350.00 $350.00 P&R Dir $80.00 35 $2,800.00 Admin Clrk $18.00 50 $900.00 Personal Services $1,250.00 Supplies $1,603 Total $42,000$5,300.00 Site 8 Capacity Position Rate Ave Hr Site Total Match 'Washington 80 Rec. Sp. $15.00 700 $10,500 Rec. Ldr $10.50 700 $7,350 Rec. Ldr $10.50 700 $7,350 Rec. Ldr $10.50 700 $7,350 Brid . Clerk $18.00 174 $3,132 Coord. $20.00 100 $2,000 Rec. Manager $43.00 55 $2,365 Admin Sec. $35.00 10 $350.00 $350.00 P&R Dir $80.00 35 $2,800.00 Admin Cirk $18.00 50 $900.00 Personal Services $1,250.00 Supplies $1,603 Total $42,000 $5,300.00 Site 9 Capacity Position Rate Ave Hr Site Total Match Victor 80 Rec. Sp. $15.00 700 $10,500 Rec. Ldr $10.50 700 $7,350 Rec. Ldr $10.50 700 $7,350 Rec. Ldr $10.50 700 $7,350 Brid . Clerk $18.00 174 $3,132 Coord. $20.00 100 $2,000 Rec. Manager $43.00 55 $2,365 Admin Sec. $35.00 10 1 $350.00 $350.00 P&R Dir $80.00 35 $2,800.00 Admin Clrk $18.00 50 $900.00 Personal Services $1,250.00 Supplies $1,603 Total $42,000 $5,300.00 Staffed for 80 at each site 1:20 Ratio 8 Sites Bridge Budget 2010-2011 Staffed for 80 at each site 1:20 Ratio RESOLUTION NO. 2011-82 A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE CITY MANAGERTO EXECUTEA CONTRACT BETWEEN LODI UNIFIED SCHOOL DISTRICTAND THE CMY OF LODI TO PROVIDETHE BRIDGE PROGRAMAT NINE LOCATIONS DURING FISCAL YEAR 2011/12 NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby authorize the City Manager to execute a contract in the amount of $378,000 between Lodi Unified School District (Grantee) and the City of Lodi (Sub-recipient)to provide the Bridge program at nine locations during fiscal year 2011/12. Dated: June 1, 2011 hereby certify that Resolution No. 2011-82 was passed and adopted by the City Council of the City of Lodi in a regular meeting held June 1, 2011, by the following vote: AYES: COUNCIL MEMBERS — Hansen, Katzakian, Mounce, Nakanishi, and MayorJohnson NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — None ABSTAIN: COUNCIL MEMBERS — None 2011-82