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Home My WebLink AboutAgenda Report - May 19, 2010 J-01Ah CITY OF LODI COUNCIL COMMUNICATION AGENDA TITLE: Continue to Receive and Review the Draft Fiscal Year 2010/11 Financial Plan and Budget MEETING DATE: May 19,2010 PREPARED BY: Deputy City Manager RECOMMENDED ACTION: Continue to receive and review the Draft Fiscal Year 2010/11 Financial Plan and Budget. BACKGROUND INFORMATION: With this communication, the Draft Fiscal Year (FY) 2010/1 1 Financial Plan and Budget is hereby provided to the City Council. The General Fund budget for the FY 2010/11 is balanced without the use of reserves. The beginning unreserved fund balance in the General Fund is $3.8 million. Significant one-time revenues have been used to partially cover operating expenses and to address a portion of the City deferred maintenance needs. Employee contributions from all bargaining groups are a key component to having a balanced budget. The City is grateful to the bargaining groups for their understanding and cooperation. The budget document continues with a presentation that provides for summary data at the City-wide and departmental levels. FISCAL IMPACT: The draft 2010/11 budget provides an expenditure plan for all funds. The all Funds budget is $179,333,640, an increase of $9.1 million, or about 5.4 percent over the previous year. The General Fund Budget is $41,321,750, which includes one-time funding of approximately $1.2 million. Absent the one-time funding, the General Fund reflects a growth of $266,000 over the prior year. Jordan Ayers, Deputy City'MgfKager APPROVED: Ronradt Bartlam, Interim, City Manager FY 2010/11 Budget Department Presentations City cou0cil Ma Parks Division FY 2010/11 budget FY 2009/10 original budget Change General Fund ratio Funded positions FY 10/11 Unfunded positions $2,292,700 $2,293,696 ($996) 0% 6% 22 3 Service adjustments: Reduced park maintenance due to three unfunded positions 2 Recreation Fund Fund Balance Beginning Fund Balance Unreserved Revenues Expenditures Net Difference (Revenues Less Expenditures) Fund Balance Ending Fund Balance Unreserved 54,410 55,722 1,675,808 1,844,318 1,858,318 2,004,990 1,621,398 1,856,178 1,857,006 2,004,790 54,410 (11,860) 1,312 200 54,410 (11,860) 55,722 55,922 ki .� Recreation Division FY 2010/11 budget FY 2009/10 original budget Change General Fund support Funded positions FY 10/11 Unfunded positions $2,004,790 $1,844,318 $160,472 9% $493,180 9.5 I E! Parks & ReC/ Accomplishments Parks . Completed Phase 1 ADA improvements • Partner with EUD on the Zupo Lighting Project . Grape Bowl lighting retrofit Recreation . Increase attendance in adult sports programs Partnered with LUSD on summer school programs Programmed additional special events 6i � Parks &Recreation/Emphasis Parks . Completed all-weather turf project at the Grape Bowl . Complete lighting upgrades at Zupo Field . Continue ADA improvements at the Grape Bowl • Roadway and Curb Project at Lodi Lake Recreation . Continue to establish a special events unit • Look for indoor facility opportunities • Revise LUSD/P&R Joint -Use Agreement . Continue to expand adult sports opportunities 6 Community Center Center Fund Fund Balance Beginning Fund Balance Unreserved Revenues Expenditures Net Difference (Revenues Less Expenditures) Fund Balance Ending Fund Balance Unreserved `,ITuNu4+ (232,211) (201,833) 1,944,784 1,859,673 1,859,673 1,850,570 2,176,995 1,861,923 1,829,295 1,850,570 (232,211) (2,250) 30,378 (232,211) (2;250) (201,833) (201,833) N Community Center FY 2010/11 budget FY 2009/10 budget Change General Fund support $1,850,570 $1,859,673 ($9,103) -1% $1,162,570 Funded positions FY 10/11 Unfunded positions Service adjustment: Continue deferring maintenance 6.5 I Community Center/Accomplishments • Maintained revenues for the Performing Arts Center • Co-produced major concert in the Grape Bowl • Increase senior programming in partnership with UOP • Maintained an aggressive activity schedule in negative economy Established the Lodi Arts Project . Transition the pool to Recreation 9 ,. community Center/Emphasis • Continue to develop new revenue -generating programs • Deferred maintenance • Complete the new Art in Public Places Policy Guide • Increase use of the Performing Arts Center • Increase assistance for special events throughout the City • Maintain revenues for the next fiscal year • Meld programming with Recreation to provide efficient services to the Community 10 Community Development Fund Balance Beginning Fund Balance Unreserved Revenues Expenditures Net Difference (Revenues Less Expenditures) Fund Balance Ending Fund Balance Unreserved (167,024) (702,127) (713,886) (921,716) (566,223) 1,479,536 1,126,039 1,427,891 1,468,290 1,102,990 2,014,639 1,345,628 1,126, 074 1,112, 797 1,065,500 (535,103) (219,589) 301,817 355,493 37,490 (702,127) (921,716) (412,069) (566,223) (528,733) 11 ty Development Fund balance history 12 I 5 ; MIN r { , 9' �ii y A �. f [ / � ij a � ' � �Y� FF'k � �� £ I � Yk �� E �r k✓ ". € � � �,! .� II y �f�:., Yw✓ Jr/ I SEs "ei"`.��' G � 2 '' � k-.; \°� � �>. ii' S'; � �' 5i "✓ 4jS � y �: � � � � �• �� .- �� € 5 �ti ?- �` � � - ;f� -elf` _. /� s 12 FY 2009/10 original budget $1,123,218 Change ($57)718) General Fund support Funded Positions FY 10/11 Unfunded positions -5% $150,200 10 3 Service adjustments: Reduced support for public, longer wait times for applicants, reduced Planning Commission support 13 Community Dev./Accomplishments • Completed General Plan update • Processed Reynolds Ranch Shopping Center project • Maintained plan -check goals 90% of the time • Implemented Cost Analysis Study, adopted new fee schedule for Building and Planning Divisions • Performed fire plan review and inspection in Community Development • Transitioned from Urban County CDBG program • Completed entitlements for senior housing project at Roget Park 14 Community Dev,/ Emphasis a Continue to achieve 90% cost recovery in the Department a I nitiate new Development Code a Teach code update classes for Building Industry Association and contractors and interested groups a Assist Eden Housing in grant funding for senior housing project a Close out all CDBG projects funded through the Urban County Program a Plan Check and Inspect the Reynolds Ranch buildings 15 CDBG Fund FY 2010/11 budget FY 2009/10 budget $1)1601610 $751,256 16 Library Fund Balance Beginning Fund Balance Unreserved Revenues Expenditures Net Difference (Revenues Less Expenditures) Fund Balance Ending Fund Balance Unreserved 659,572 685,687 79,758 11,903 9,974 1,764,025 1,573,856 1,453,901 1,692,009 1,452,700 1,737,910 2,247,640 1,667,519 1,693,938 1,427,930 26,115 (673,784) (213,618) (1,929) 24,770 685,687 11,903 (133,860) 9,974 34,744 17 Fund balance history 800,000a�a� Library Fund Balance 700,000 �4 600,000 500,000— � E i �' 3 5��t- �d,�'-` Y y � v °- o�� s� � �r-r/ .�i R ,✓ 400 000411''� 300 000 ifr �i S f •C^+ lg l 3`hY, Y'f cl „� 200 000 100,000 (�` � ssk; r .., a�� PC �r�Y 4 � .."_ �_ 2.�, , s•..T., �.................. �..,.. ,. ��• 0 _ .. ,z . «e2+ +a. .v'�0x4+ . ...��w .,.1 .. . 2004-05 2005-06 2006-07 2007-08 2008-09 2009-10 2010-1 1 1 FY 2010/11 budget FY 2009/10 budget Change General Fund support Funded positions FY 10/11 Unfunded positions $1,427,930 $1,667,519 ($239,589) -14% $1,349,180 12 F Service adjustments: Less customer support, reduced public hours 19 Library/Accomplishments • Completed Phase I of Library Renovation Project . Public survey to determine public interest, satisfaction and suggestions . Maintained service standards despite decreased hours . Continued development of technology and strategic plans 20 Library/Emphasis . Maintain commitment to reading, literacyand learning • Continue to develop targeted marketing strategies . Re -institute Computer Learning Center • Work toward completion of Phase II renovation . Establish stronger partnership with LUSID 21 zz BOE) 6uipnlDxa '@DUeleq qs2:) JeDOJ 6VO £88 8 669 Z£Z Z4 606`699`£4 £0G`£00`ZG M'6££ 44 03uele8 yseO 6uipu3 0auele8 yseO (099`6ti£`£) 969`6ZZ 060`189 61ti`£99 Oti£`114`9 0Z6`8G9`9L 6ZZ`ZZZ`£L OZ£`£9£`£L W't9OU 041`999`£9 OLZ`69Z`£L 9Z8`G9ti`£L OW096`£L 9L9`LG£`9£4 090`ti£L`69 669`Z£Z`Z G EOCEOOK 6 WZLO`£ 4 tiZ9`6££` G 4 vsz'z 4`9 (s0an}ipuedx3 ssel senueneb) 83=8111a ION seanlipuedx3 senUeA@� 0auele8 yseO 6uiuu1688 03ueIe8 yseO Electric Utility Fund balance history Electric Utility Enterprise Fund Balance 23 hl III illigl;j III fifll 23 KIII,Electric Utility FY 2010/11 budget FY 2009/10 budget Change Funded positions FY 10/11 Unfunded positions $76,618,920 $72,634,564 $3,984,356 5% 6111 1 24 Electric Utility/Accomplishments • Completed Phase II development work for Lodi Energy Center • Lodi Energy Center received CEC permit, completed Phase III agreements, closed financing . Continued CEQA review of Westside 60kV Power Line . Successfully demonstrated cable rejuvenation by injection . Applied for Moods rating Drafted New Sales Tax Economic Development Rate . Obtained American Recovery and Reinvestment Act stimulus funding for local energy programs 25 ,,�Eledlric Utility/Emphasis • Accelerate maintenance and replacement • Begin construction on Lodi Energy Center • Begin fuel acquisition for Lodi Energy Center • Complete installation of remote -read meters for all residences and some businesses. Begin installation of fixed network to receive meter data • Complete environmental work on Westside 60kV Transmission Project • Complete environmental and engineering work for development of new Westside Substation 26 FY 2010/11 budget FY 2009/10 original budget Change General Fund ratio Funded positions FY 10/11 Unfunded positions $15,970,480 $14,955,058 $1,015,422 6.8% 12 39.2% 113 Unfunded sworn positions 5 Service adjustments: Less proactive policing, reduced bike patrol & parking enforcement, reduction in admin staff, longer waits for public, PALS staffing Animal Shelter Office 27 Police Department/Accomplishments . Completed Quality of Service Survey • Completed implementation of OSSI Sungard System . Awarded COPS Grant to fund 4 new police officer positions for 3 years . Awarded $285,000 in state and federal grant funding • Developed crime alert system for Neighborhood Watch • Animal Shelter Office now being managed by PALS • Completed majority of Animal Shelter improvements • Increased proactive activities • Community Improvement developed Mobile Vendor Program Police Department/Emphasis . Continue focus on vision of a safe and secure community . Increase Neighborhood Watch • Problem locations/offenders • Community Improvement outreach • Implementing aspects of strategic plan • Enhance community outreach through website and social networking sites • Re-establish participation in National Night Out 29 FY 2010/11 budget FY 2009/10 original budget Change General Fund ratio Funded positions FY 10/11 Unfunded positions $9,125,280 $8,696,662 $428,618 4.9% 22.4% •1 EJI Service adjustments: Apparatus brownouts, reduced number of firefighters on duty, reduction in fire prevention, public education and inspection services 30 Fire Department/Accomplishments . Homeland Security grant for Radio Infrastructure . Implement Mobile Computer Terminals . I n service OES Engine- 3 State deployments in 2009 . Implemented approved fees for annual inspections 31 Fire Department/Emphasis • Seek grant funding • Complete Master Radio communications upgrades • Meet six -minute response goal at least 90 percent of time • Work to reduce overtime/CTO expenses and address Fire Prevention • Adoption of 2010 California Fire Code with amendments . Work to reduce the number of engine brownouts 32 Public orks (General Fund) FY 2010/11 budget FY 2009/10 original budget Change General Fund ratio Funded positions FY 10/11 Unfunded positions $1,709,690 $1,920,501 ($210,811) -13% 4% i ICA L 33 Public WorkS/Accomplishments !Ci ^b: ..... �.S:G4. f�Wul�.f,,ue�.,'�. �tv..�,w 5's'.hr.. ',.x..: •,..� ., • Water meter program started • Usage based water and wastewater rates • Infrastructure replacement projects continued • Harney Lane Specific Plan design project • Lodi Avenue project construction • Library remodel projects completed • Street overlays of Ham Lane &Vine Street . PCE/TCE Central Plume cleanup construction . Transit services contracted to fit budget constraints . Water treatment plant design completed 4M � Public Works/Emphasis • Update Impact: Mitigation Fee Program & Utility master plans • Surface Water Treatment Plant . 5,500 new water meters . Storm drainage facilities at De6enedetti Park Photovoltaic power to Transit Maintenance Facility 35 � Public Works/Water Utility Utiiity Enterprise Fund Cash Balance Beginning Cash Balance (475,262) 13,434,921 15,761,074 20,272,801 24,717,657 Revenues 23,293,009 17,343,265 14,186,738 13,992,174 12,741,980 Expenditures 9,382,826 10,505,385 22,810,040 9,547,318 11,528,790 Net Difference (Revenues Less Expenditures) 13,910,183 6,837,880 (8,623,302) 4,444,856 1,213,190 Cash Balance Ending Cash Balance 13,434,921 20,272,801 7,137,772 24,717,657 25,930,847 36 Public Works/Water Utility Fund balance history 30,000,000 25, 000, 00 20,000,000 15, 000, 000 10,000,000 5,000,000 Z -5,000,000 Water Utility Fund Balance 2004-05 2005-06 2006-07 2007-08 2008-09 2009-10 2010-11 Public Works/Water Utility FY 2010/11 budget $11,528,790 FY 2009/10 original budget $12,500,365 Change ($971,r575) -8% Funded positions FY 10/11 (Water & WW) 43 Unfunded positions 0 Public Works/Wastewater Cash Balance Beginning Cash Balance 4,956,069 6,766,472 4,568,929 7,499,323 6,077,513 Revenues Expenditures Net Difference (Revenues Less Expenditures) Cash Balance Ending Cash Balance 38,421,977 11,146,850 15,572,730 15,433,571 17,054,390 36,611,574 10,413,999 18,345,451 16,855,381 14,194,540 1,810,403 732,851 (2,772,721) (1,421,810) 2,859,850 6,766,472 7,499,323 1,796,208 6,077,513 8,937,363 39 Public Works/Wastewater Fund balance history 10,000,000 9,000,000 8,000,000 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 0 Wastewater Utility Fund Balance 2004-05 2005-06 2006-07 2007-08 2008-09 2009-10 2010-1 1 Public Works/Wastewater FY 2010/11 budget FY 2009/10 original budget Change $14)194)540 $16)343)361 ($2)148,821) -13% 41 Public orks/Transit Fund Balance (Net Assets) Beginning Fund Balance (Net Assets) Unreserved 1,445,398 1,883,660 1,856,155 1,826,897 2,165,636 Revenues 4,391,974 4,844,254 4,232,831 4,072,817 6,624,560 Expenditures 3,953,712 4,901,017 4,483,657 3,734,078 6,113,210 Net Difference (Revenues Less Expenditures) 438,262 (56,763) 162,386 338,739 511,350 Fund Balance (Net Assets) Ending Fund Balance (Net Assets) Unreserved 1,883,660 1,826,897 2,018,541 2,165,636 2,676,986 42 Public /Transit Fund balance history 43 1 -, ,-� v� t�. x �•��,�� 7 `il �Y f,� ,�� cif 43 ,,,� Public Works/Transit FY 2010/11 budget FY 2009/10 budget Change Funded positions FY 10/11 Unfunded positions $6,113,210 $4,070,445 $2,042,765 50% CEI Public Works/Streets & Drainage a MIR "I' M, ",I . Fund Balance Beginning Fund Balance Unreserved 6,546,231 7,907,130 8,512,374 7,443,639 7,035,734 Revenues Expenditures Net Difference (Revenues Less Expenditures) Fund Balance Ending Fund Balance Unreserved 5,612,485 4,054,484 5,754,174 4,688,909 4,940,150 4,251,586 4,517,975 8,137,000 5,096,814 5,903,360 1,360,899 (463,491) (2,382,826) (407,905) (963,210) 7,907,130 7,443,639 6,129,548 7,035,734 6,072,524 45 Public Works/Streets Drainage Fund balance history 9,000,000 8,000,000 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 0 Street Fund Balance 2004-05 2005-06 2006-07 2007-08 2008-09 2009-10 2010-1 1 m Public Works/Streets & Drainage FY 2010/11 budget FY 2009/10 budget Change Funded positions FY 10/11 Unfunded positions $5,903,360 $3,017,491 $2,885,869 X• ' • 20 0) Service Adjustments: Proposing the layoff of 2 positions — Tree Operations Supervisor and Streets Maintenance Worker III 47 Public Works/Fleet Services Fund Balance (Net Assets) Beginning Fund Balance (Net Assets) Unreserved Revenues Expenditures Net Difference (Revenues Less Expenditures) Fund Balance (Net Assets) Ending Fund Balance (Net Assets) Unreserved 8,472 8,472 1,090,871 1,240,230 1,960,170 1,897,467 2,052,770 1,090,871 1,231,758 1,960,170 1,897,467 2,052,770 8,472 8,472 8,472 8,472 Public /Fleet Services FY 2010/11 budget FY 2009/10 original budget Change Funded positions FY 10/11 Unfunded positions $2,052,770 $1,960,170 $92,600 5% lip EI Internal Services Budget& Treasury, Financial Services, Human Resources, Information Systems t FY 2010/11 budget $3,411,600 FY 2009/10 budget $3,667,493 Change ($255,893) -7% General Fund ratio 9% Funded positions FY 10/11 30 Unfunded positions S 50 Internal Services/Accomplishments • Published 2009/10 Budget and Budget -in -Brief . Received clean audit opinion and GFOA Award for Excellence in Financial Reporting • Implemented pay station payment options • Updated policies, procedures and practices • Variety of supervisory and managerial skill building forums . Secured Homeland Security and ARRA grants for Radio system and server upgrades 51 c Internal Services/Emphasis Monitor economic conditions and adjust budget if needed O Complete upgrade of JDE to current version O Finish updates to Admin. Policy & Procedures, Personnel Rules and Employer -Employee Relations document Continue to provide supervisory training workshops • Establish banking services contract Implement metered water billing Implement A-87 Cost Allocation Plan 52 Non -D FY 2010/11 budget FY 2009/10 budget Change General Fund ratio rtmental *Excluding Onetime Funds $5,997,130* $6,232,858 ($235,728) -4% I5% 53 City Clerk FY 2010/11 budget FY 2009/10 budget Change General Fund ratio Funded positions FY 10/11 Unfunded positions $606,100 $546,606 $59,494 11% 1% Ell 0 54 irk/Accom plishments �+r��aysx•,aex�sm�a:c+xa�n czar.�s.use;r.n,^�rx�ssw�ax+.,rxsux� .,, ... . Completed ordinance subsection of e -Records from City's incorporation to the present • Created and implemented Electronic Contracts Database for all City contracts/agreements Ensured compliance with Political Reform Act through campaign statement filings 55 City Clerk/Emphasis • Conduct November Z 2010 General Municipal Election • Administer FPPC campaign disclosure statements for candidate -controlled committees and PACs • Update Bi -annual Conflict of Interest Code • Ensure AB 1234 Compliance for Elected Officials 56 City Attorney FY 2010/11 budget FY 2009/10 budget Change General Fund ratio Funded positions FY 10/11 Unfunded positions $468,150 $462,890 $5,260 1 1% C 57 City Attorney/Accomplishments • Negotiated and secured PCE clean-up agreements with land owners • Arbitrated dismissal of employee discipline appeal and assisted with multiple Public Employees Relations Board (PERB) complaints • Drafted Mobile Food Ordinance, medical marijuana moratorium, and Skate Park ordinance • Managed Wastewater Discharge Permit appeal and assisted with Central Valley City Water Association writ • Implemented new CPI indexing for Enterprise Funds • Drafted and negotiated multiple agreements related to Lodi Energy Center and managed White Slough clean-up activities City Attorney/ Emphasis . Enforce code compliance through court action . Drift massage and medical marijuana ordinances . Develop wastewater expertise and assist with permit approval and Central Valley City Water Association litigation ■ Continue workinq with Human Resources to resolve contract, -grievances and discipline issues W �, City Manager FY 2010/11 budget FY 2009/10 budget Change General Fund ratio Funded positions FY 10/11 Unfunded positions $564,600 $538,610 $25,990 5% 1% on City Manager/ Accomplishments • Completed the General Plan • Negotiated with bargaining groups to meet budgetary challenges • Developed a Capital Improvement Program • Negotiated favorable terms associated with the Lodi Energy Center • Hired a Fire Chief and Electric Utility Director 61 City Manager/Emphasis . Implement policies associated with the recently adopted General Plan . Proactively respond to economic conditions to maintain financial viability • Hire permanent City Manager and Police Chief FY 2010/11 budget FY 2009/10 budget Change General Fund ratio velopment $583,050 $556,527 $26,523 5% 1% 63 � Economic Development programs . Visit Lodi! Conference &Visitors Bureau ($76,000) • San Joaquin Partnership ($30,000) • Lodi District Chamber of Commerce ($2,120) • Fireworks ($16,000) . SJC Enterprise Zone administration ($22,500) • Downtown Lodi Business Partnership ($28,500) . Arts grants ($42,500) Econ. Develop./Accomplishments . Held downtown summit and pursuing resulting recommendations . Assisted with ensuring that a General Motors dealership successfully appealed its closure . Moving forward with the Reynolds Ranch development and have received applications from Costco and Home Depot ■ Kohl's opened informer Mervyns location 65 � Econ. Development/Emphasis . Promote concept of "green" business incubator and work to attract alternative energy start-ups . Expand visitor opportunities downtown • Continue funding local economic development organizations • Continue to recruit additional retailers . Promote new development opportunities resulting from revised General Plan