HomeMy WebLinkAboutAgenda Report - May 19, 2010 D-06AGENDA ITEM D AD
CITY OF LODI
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AGENDA TITLE: Adopt Resolution Approving Purchase of Caterpillar Multi -Terrain Loaderwith
Attachments from Holt of California, of Stockton ($67,628.14) and Appropriating
Funds ($75,000)
MEETING DATE: May 19,2010
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt resolution approving the purchase of a CaterpillarMulti-
Terrain Loaderwith attachments from Holt of California, of Stockton,
in the amount of $67,628.14 and appropriating funds in the amount
of $75,000.
BACKGROUND INFORMATION: The current Bob Cat Skid Steer Loader, Unit No. 04-117, was
purchased used in 1986 and currently has 958 hours of service logged.
This unit has been a primary piece of equipment used for sidewalk
work.
This unit is past the life expectancy for this type of equipment and has become obsolete. The unit has a
diesel engine that will cause it to be placed out of service by 2012 as it will not meet CaliforniaAir
Resources Board (CARB) compliance for off-road diesel engines. Total repair costs for Unit No. 04-117
are $10,052, with an additional $1,719 being spent on preventative maintenance.
The Streets and Drainage Division recommends replacing Unit No. 04-117 with a Caterpillar Multi -Terrain
Loader, which will be used in a primary role in sidewalk maintenance. Pavement breaking is a high -effort
job that results in repetitive stress injuries, which the new pavement breaker attachment will help mitigate.
This new unit will enable the Streets and Drainage Division to perform more work with less physical
demands on the maintenance crews. Other attachments included in the purchase are a grapple bucket,
landscape tiller and stump grinder. The purchase of a Caterpillar Multi -Terrain Loaderwould be
accomplished underthe California Multiple Award Schedule (CMAS). The actual cost of the tractor is
$67,628.14 including tax, plus an additional 2 percent required to be paid to the State for use of the
WAS contract price.
The requested appropriation of $75,000 includes payment of 2 percent of the purchase price to the State
for use of the CMAS contract price and allows for the purchase of amenities necessary to put the unit into
service, such as auxiliary or strobe lights, decals, licensing, and radios.
Per Lodi Municipal Code Section 3.20.045, State and Local Agency Contracts, the bidding process may
be waived when it is advantageous for the City, with appropriate approval by City Manager and
City Council, to use contracts that have been awarded by other California public agencies, provided that
their award was in compliance with their formally -adopted bidding or negotiation procedures. Staff
recommends purchase of the Caterpillar Loader using CMAS Contract Number 4-09-23-0027A.
APPROVED:
radt Bartlam, Interim City Manager
K:\WP\COUNCIL\2010\CATLoaderPurchas.doe 5/5/2010
Adopt Resolution Approving Purchase of Caterpillar Multi -Terrain Loaderwith Attachments from Holt of
California, of Stockton ($67,628.14) and Appropriating Funds ($75,000)
May 19, 2010
Page 2
FISCAL IMPACT: Replacement of Unit No. 04-117 will save in repair costs, meet CARB
requirements in 2012, and create a safer and more efficient working
environment for the maintenance crews.
FUNDING AVAILABLE: Requested Appropriation: $75,000
Street Vehicle Replacement Fund (Measure K) (3251201)
nL
own Ayers
Deputy City Manager/Internal Services Director
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F. Wally SaoTelin
Public Works Director
Prepared by Curtis Juran, Streets and Drainage Superintendent
FWS/CS/CJ/dsg
cc: Curtis Juran, Streets and Drainage Superintendent
Dennis Callahan, Fleet and Facilities Manager
Ray Fye, Tree Operations Supervisor
KAWRCOUNC IL1201 MCATLoaderPurchas.doc 05/05/2010
RESOLUTION NO. 2010-62
A RESOLUTION OF THE LODI CITY COUNCIL APPROVING
PURCHASE OF CATERPILLAR MULTI -TERRAIN LOADER WITH
ATTACHMENTS AND FURTHER APPROPRIATING FUNDS
WHEREAS, the current Bob Cat Skid Steer Loader, Unit No. 04-117, was purchased
used in 1986 and currently has 958 hours of service logged; and
WHEREAS, this unit is past the life expectancy for this type of equipment and has
become obsolete. The unit has a diesel engine that will cause it to be placed out of service by
2012 as it will not meet California Air Resources Board (CARB) compliance for off-road diesel
engines; and
WHEREAS, the purchase of a Caterpillar multi -terrain loader would be accomplished
under California Multiple Award Schedule (CMAS) Contract No. 4-09-23-0027A. The actual
cost of the tractor is $67,628.14 including tax, plus an additional 2% required to be paid to the
State for use of the CMAS contract price; and
WHEREAS, per Lodi Municipal Code Section 3.20.045, State and Local Agency
Contracts, the bidding process may be waived when it is advantageous for the City, with
appropriate approval by City Manager and City Council, to use contracts that have been
awarded by other California public agencies, provided that their award was in compliance with
their formally -adopted bidding or negotiation procedures.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the purchase of a Caterpillar multi -terrain loader with attachments from Holt of
California, of Stockton, California, utilizing CMAS Contract No. 4-09-23-0027A, in the amount of
$67,628.14, including tax, plus an additional 2% to be paid to the State for use of the CMAS
contract price; and
BE 1T FURTHER RESOLVED that funds in the amount of $75,000 be appropriated from
the Street Vehicle Replacement Fund (Measure K) for this purchase.
Dated: May 19, 2010
hereby certify that Resolution No. 2010-62 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held May 19, 2010, by the following vote:
AYES: COUNCIL MEMBERS — Hansen, Hitchcock, Johnson, Mounce, and
Mayor Katzakian
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS— None
ABSTAIN: COUNCIL MEMBERS — None
JOHL
City Clerk
2010-62