HomeMy WebLinkAboutAgenda Report - May 19, 2010 D-03AGENDAITEM Daa3
•, CITY OF LODI
COUNCIL COMMUNICATION
• ' ma
AGENDA TITLE: Quarterly Report of Purchases Between $5,000 and $20,000
MEETING DATE: May 19.2010
PREPARED BY: Sherry Moroz, Purchasing Technician
RECOMMENDED ACTION: Quarterly Report of Purchases Between $5,000 and $20,000
Information only.
BACKGROUND INFORMATION: During the 1stcalendar quarter of 2010, the following purchaseswere
awarded. Background information for each purchase is attached as
Exhibits A through CC.
Exh Date Contractor Project Award Amt.
A
1/5/10
Mark Thomas & Company
Kettleman Gap Project
$18,000.00
B
1/7/10
Econolite Control Products
Traffic Cabinet Spare
$8,841.38
C
1/11/10
Angus -Hamer Inc.
Antivirus Protection
$5,752.00
D
1111/10
Hajoca Corp.
W/WW Div. Deep Well & Needle Valve
$9,771.42
E
1/12/10
Holt of California
Well #4R Back-up Generator Repairs
$19,395.00
F
1/13/10
National Meter & Automation
Residential Water Meter Purchase
$11,946.19
G
1/26/10
Smalley's Wholesale
On -Duty Ammunition
$9,586.31
H
1/14/10
Keystone Ridge Designs
East Lodi Avenue Street Furnishings
$18,508.18
1
1/21/10
R. W. Beck
Model Maint. & Engineering Analyst
$10,900.00
Training with Windmill Solutions
J
2/4110
Websoft Developers, Inc.
Asset Management Software
$7,560.00
Integration Support
K
2/4/10
Econolite Control Products
Traffic Cabinet Spare
$15,109.73
L
2/11/10
Casey Printing
Community Activity Guide
$7,898.44
Spring/Summer 2010
M
2/10/10
Pape Machinery
Vacuum Truck Auxiliary Engine
$17,835.00
Replacement
N
2/10/10
Holt of California
Well 4R Back -UP Generator Repairs
$10,604.82
0
2/19/10
National Meter & Automation
ITRON Handheld Device Upgrade
$9,787.50
P
2/23/10
Adamson Police Products
On -Duty Ammunition
$7,177.50
Q
3/2/10
Brown & Caldwell
DeBenedetti G -Basin Storm Pump Sta.
$10,000.00
R
3/3/10
Austin International
AMR Project
$6,546.25
S
3/4/10
Safeco Electric Supply
Security Camera at Substations
$5,711.55
T
3/5/10
All Air Heating & Air
Electric Utility HVAC Replacement
$5,559.35
Conditioning
U
3/22/10
HD Supply Portland
Electric Inventory
$10,603.13
V
3/16/10
Impact Office Products
20# Bond White Paper, 8.5X11
$5,044.26
W
3/18/10
Ditch Witch Equipment Co.
Hydraulic Boom Extension
$8,232.75
X
3/19/10
Keystone Ridge Designs
Ease Lodi Avenue Street Furnishings
$5,676.48
Y
3/25/10
ICR Refrigeration Inc.
City Hall Chiller Compressor
$8,500.00
Replacement
z
3/25/10
One Source Distributors
Electric Inventory
$8,320.67
APPROVED:
Konrad artlam, Interim City Manager
AA 3/29/10 AEP NA Equip 2 Police Units w/Emergency $17,059.06
Vehicle Equipment
BB 3/30/10 Platt Electric Zupo Field $6,173.65
CC 3/31/10 Tri -American, Inc. Hot Applied Crack Fill Material $5,024.25
FISCAL IMPACT: Varies by project. All purchaseswere budgeted in the 2009-2010
Financial Plan.
FUNDING:
ted on Exhibits.
Analyst
EXHIBIT A
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
BIDS OR PROPOSALS RECEIVED:
Mark Thomas & Co.
Kettleman Gap Project
Public Works Department
Mark Thomas & Co.
$18,000.00
1-5-10
"NO BID" or NO RESPONSE RECEIVED:
$18,000.00
BACKGROUND INFORMATION& BASIS FORAWARD:
The Kettleman Lane Gap Closure project was completed in 2006 and consisted of improving
Kettleman Lane (State Highway 12)from Lower Sacramento Road to Ham Lane, and from
Stockton Street to Cherokee Lane. The improvements include widening the westbound
direction of Kettleman Lane from Lakeshore Drive to Tienda Drive. In order to widen this
portion of Kettleman Lane, the City worked with Mark Thomas & Co. to obtain dedications from
adjacent propertyowners.
Staff is now having Mark Thomas & Co. provide right -of way maps, legal descriptions and
monumentation so that these dedications can now be transferred from the City to Caltrans
FUNDING:
Prepared by: RPhecra Arieda-Yadav
Title: Management Analyst
Reviewed by: "
Purchase Order No. 19119
EXHIBIT B
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
Traffic cabinet Spare
PUBLIC WORKS, STREETS & DRAINAGE
ECONOLITE CONTROL PRODUCTS
$8,841.38
February 4,2010
BIDS OR PROPOSALS RECEIVED:
Econolite Control Products Inc.
"NO BID" or NO RESPONSE RECEIVED:
Sole supplier
$8,841.38
BACKGROUND INFORMATION & BASIS FOR AWARD:
This is a sole supplier for the City of Lodi traffic signal cabinets. This sole supplier was
approved by council action on April 15, 1998. It is policy to have at least one cabinet in
inventory in case of vehicle accident or catastrophic signal failures.
FUNDING: Capitol Traffic Signal Maintenance 325051.7706
Prepared by: Curtis Juran
Title: Streets §hpppA'rrage Superintendent
Reviewed by:
Purchase Order No. 19126-000
EXHIBIT C
RECOMMENDATION FOR CONTRACT AWARD
S
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE CIF RECOMMENDATION:
BIDS OR PROPOSALS RECEIVED:
Angus -Hamer
Antivirus protection
internal Services/ISD
Angus -Hamer
$5,752.00
1/11/10
"NO BID" cr NO RESPONSE RECEIVED:
$5,752.00
BACKGROUND INFORMATION & BASIS FOR AWARD:
Angus -Hamer is an authorized Symantec dealer through whom the City purchasesthe annual
antivirus license
FUNDING:
Purchase Order No. 19134
F`xiflfF�rki ]
Prepared by: Steve Mann
Title: S Manager
Reviewed by:
REQUEST FOR CONTRACT AWARD
PROJECT NAME: Water/Wastewater Division Deep Well Valve and Needle Valve
Purchase (Well #18 and Well #27)
DEPARTMENT: Public Works —Water Services Division
CONTRACTOR Hajoca Corp - Buttes/Center State Pipe & Supply
AWARD AMOUNT: $9,771.42
DATE OF REQUEST: January 11,2010
BIDS OR PROPOSALS RECEIVED:
Buttes/Center State Pipe & Supply: for purchase of (2) 6" $9,771.42
Angle Deepwell pump values, 3-3/8" Needlevalves
Ferguson Waterworks: Same as above $10,094.31
Pace Supply: Same as above $10,061.51
"NO BID" or NO RESPONSE RECEIVED:
N/A
BACKGROUND INFORMATION & BASIS FOR AWARD:
The Water Services Division needs to purchase two (2) deep well pump valves. These valves
control how fast the water from the well enters the water system. A heat tape warming system
shorted out at Well #18 during a recent freeze, causing the valve to crack. This existing well is
out of operation until the valve is replaced. The second angle deep well pump valve (or Cla-val)
is for the upcoming construction of Well #27 at Century Blvd and Heavenly Way in DeBenedetti
Park.
FUNDING: 180453.7719Valve for Well #18
182463.1831.2000 Valve for Well #27
180453.7719Strainer/Needle Valve Assy.
Prepared by: Charles E. Swimley, Jr.
Title: Water Services Man
Reviewed by:
Purchase Order No. 19120
RAGROUP\ADMINTINANCE\PURCHASE ORDERS\2010\ROA#CenterStatePipeSupply.doc 5/11/2010
EXHIBIT E
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR:
AWARD AMOUNT:
DATE OF RECOMMENDATION:
Well #4R Back-up Generator Repairs
Public Works, Water Services Division
Holt of California
$19,395.00
January 12, 2010
BIDS OR PROPOSALS RECEIVED:
Holt of California $19,395.00
"NO BID" or NO RESPONSE RECEIVED:
N/A
BACKGROUND INFORMATION & BASIS FOR AWARD:
Well #4R recently experienced a back-up generator engine failure rendering the generator
inoperable. The 1996 Caterpillar Model 340012 cylinder diesel engine was found to have
water in the oil. This well provides the primary source of potable water to the City's 1 MG
storage tank located on Thurman Street and has this backup generator power in the event of
powerfailures. It is recommendedthis engine be repaired as soon as possible. Holt of
California is the local authorized repair dealer for Caterpillar.
FUNDING:
Purchase Order No. 19128
180453.7333
Prepared by: Dennis J. Callahan
Title: Fleet & Facilities Manager
Reviewed by: �fi,l, ,
RAGROURADMINTINANCETURCHASEORDERS\2010\RecForContrAwd Holt ofCalif.doc 1/12/2010
PROJECT NtAIi E:
DEPART[Ti FN1``;,
t:.ONTRAc' OI#
MNARD AN40U I`.
DATE. OF RECOIhrYiENDATION:
B,IDS OR PROPOSALS: RECEIVED.
EXI4IRIT F
Resklential Water Mater PUMIA&19°e
Public khfor s
IfationaI Vieter and Automation, Inc.
sit f,ma,.gC"
January 11.x, 20.1
National Meter and Automation, Inc $11,946.19
"NO BID" or IACD RESPONSE € ECEIVED:
N/A
BACKGROUND I6 FORMATION 8; BASIS FOR AWARD:
Public Works staff has identified approximately 75 additional water meters that need to be installed that
were not captured by the three previous phases of the water metes projects on homes constructed after
1992 These meter installalions are scheduled to start comparative billing in the next month or two in
accordance with the State mandate
National Meter and Automation, Inc has provided meters for previous projects awarded through the
competitive bid process To maintain consistency and expedite delivery, staff recommends purchasing
the meters from National Meter and Automation, Inc
FUNDING: 181456.183'1.2100
Prepared by. Kevin Gaither
Title: Water Services Technician
Reviewed by:
Purchase Order No. 19@;6-
EXHIBIT G
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: Emergency Purchase cf On -Duty Ammunition
DEPARTMENT: Police
CONTRACTOR Smalley's Wholesale Inc.
AWARD AMOUNT: $9,586.31
DATE OF RECOMMENDATION: 01/26/10
BIDS OR PROPOSALS RECEIVED:
Smalley's Wholesale, Inc.
"NO BID" or NO RESPONSE RECEIVED:
Emergency Purchase of Ammunition
$9,586.31
BACKGROUND INFORMATION & BASIS FOR AWARD:
Smalley's is one of two suppliers of ammunition used by the police department. The primary
reason we purchcase from Smalleys is because they are a local company (Manteca) that
provides free delivery saving hundreds of dollars on shipping and handling fees. The
department was running extremely low on duty ammunition and training ammunition and after
contacting both of our regular suppliers, Smalleys was the only supplier offering free deliver that
had the ammunition in stock. A system for tracking ammunition monthly has been
implemented to avoid any future emergency purchases of ammo.
FUNDING: 101031.7306
Prepared by: Jeanie Biskup
CITY OF LODI-Memorandum
DATE: January 26,2010
TO: David Main, Chief cf Police
FROM: Jeanie Biskup
SUBJECT: Exception to Bidding Procedure (City Code Section 3.20.070)
Approval is requested for the attached requisition/purchase order over $500.00 (which
in not subject to formal bid or contract procedure) because:
❑ The supplier is a "Sole Supplier'
N This is an emergency and there is insufficient time to go to bid
❑ Other:
Requested by:
, Support Services Manager
WOM
Main, Chief of Police
EXHIBIT H
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
East Lodi Avenue Street Furnishings
PUBLIC WORKS, STREETS & DRAINAGE
Keystone Ridge Designs
$18,508.18
January 14,2010
BIDS OR PROPOSALS RECEIVED:
Keystone Ridge Designs (sole supplier)
"NO BID" or NO RESPONSE RECEIVED:
$18,508.18
BACKGROUND INFORMATION & BASIS FORAWARD:
These items are part of the East Lodi Avenue street improvements design but are not part of
the contract. The funding for this purchase will come from the Streets & Drainage Fund, which
will be reimbursed by the Workforce Housing Reward (WFH) Grant from the State Department
of Housing and Community Development (HCD).
FUNDING: Streets & Drainage Fund: 3215031 to be reimbursed by the Workforce Housing
Reward (WFH) Grant from the State Departmentcf Housing and Community
Development (HCD).
i
Prepared by: Curtis Juran (A
Title: Assistant
Reviewed by:
Purchase Order No. 19146
RIGROLIMSTREETST LODI AVE\Recommendation for award E Lodi Furn.doc
& Drainage Manager
EXHIBIT I
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: Model Maintenance and Engineering Analysis Training with
Windmil Solutions
DEPARTMENT: Electric Utility
CONTRACTOR R. W. Beck Inc.
AWARD AMOUNT: $10,900.00
DATE OF RECOMMENDATION: 01-05-10
BIDS OR PROPOSALS RECEIVED:
Sole Provider
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
The software, Milsoft Solutions i s already purchased with three physical password keys ( one is
already received and the two are on their way). The Power System Model is constructed by
R.W. Beck and the training will be given by them. Once EUD members are trained with the
software, they will maintain the model and perform the engineering analysis includig the
protection coordination, fault calculations, load flow/voltage drop, and equipment placement
(particularly capacitor banks)
FUNDING: 160612.7369
Prepared by: Weldat Haile
Title: Senior Power Engineer
Reviewed by:
Purchase Order No. 19150
EXHIBIT j
REQUEST FOR CONTRACT AWARD
PROJECT NAME: Asset Management Software Integration Support
DEPARTMENT: Public Works
CONTRACTOR Websoft Developers, Inc.
AWARD AMOUNT: $7,560.00
DATE OF RECOMMENDATION: February 4,2010
BIDS OR PROPOSALS RECEIVED:
Websoft Developers, Inc.
"NO BID" or NO RESPONSE RECEIVED:
N/A
BACKGROUND INFORMATION & BASIS FOR AWARD:
$7,560
Public Works staff has completed Phase 1 of the implementation of new Computerized Maintenance
Management Software (CMMS) in order to comply with the Sewer System Management Plan (SSMP)
Some integration and implementation of GIS functionally and abilities is required for phase 2 of the
CMMS.
Websoft Developers, Inc. has performed previous integration and implementation services for Public
Works CAD/GIS projects and is alreadyfamiliar with our systems. In an effort to maintain consistency
with previous work and to expedite implementation in the most cost effective manner, staff is
recommending contracting this work with Websoft Developers Inc.
FUNDING:
Purchase Order No. 19162
180570.7323 $7,560
Prepared by:
Kevin Gaither
Title: Water Services Technician
Reviewed by: Ut M
R:\GROUP\WWIMCompMaintMgmtSys\CarteGraph\WEBSoft\RA#WebSoftSupport01-21-10.doc 02/04/2010
EXHIBIT K
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
Traffic cabinet Spare
PUBLIC WORKS, STREETS & DRAINAGE
ECONOLITE CONTROL PRODUCTS
$15,109.73
February 4,2010
BIDS OR PROPOSALS RECEIVED:
Econolite Control Products Inc.
"NO BID" or NO RESPONSE RECEIVED:
Sole supplier
$15,109.73
BACKGROUND INFORMATION & BASIS FOR AWARD:
This is a sole supplier for the City of Lodi traffic signal cabinets. This sole supplier was
approved by council action on April 15, 1998. It is policy to have at least one cabinet in
inventory in case of vehicle accident or catastrophic signal failures.
FUNDING: Streets & Drainage Vehicle Replacement Fund 325051.7706
Prepared by: Curtis Juran
Title: Streets & Drainage -Superintendent
Reviewed by:
Purchase Order No. 19192-000
EXHIBIT],
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: The City of Lodi -Community Activity Guide/Spring/Summer 2010
DEPARTMENT: Division of Arts & Culture/Community Center& Parks & Rec Department
CONTRACTOR Casey Printing
AWARD AMOUNT: $7,898,44
DATE OF RECOMMENDATION: January 28,2010
BIDS OR PROPOSALS RECEIVED:
Casey Printing
Commerce Printing
Folgers Graphics
"NO BID" or NO RESPONSE RECEIVED:
$7,888.44 CompleteJobincluding
tax
$7,870.00 Tax not included
$7,425.00 Tax not included
BACKGROUND INFORMATION& BASIS FORAWARD:
XXXXXX offers a complete production and a high quality product at the lowest competitive price.
FUNDING:346026,7301
346011.7301
Prepared by: Diane C. Amaral
Title: Program Coordifor
Reviewed by: c--� V"� C•c�
Purchase Order No. 19216
EXHIBIT" M
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
11 1�51=1Z,11ii
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
BIDS OR PROPOSALS RECEIVED:
Pape Machinery
Cummins West
Pape Machinery
MME
Vacuum Truck Auxiliary Engine Replacement
Public Works
Pape Machinery
$17,835.00
February 1, 2010
Tier III 4.5L 4 cyl
Tier 1114.51- 4 cyl
Tier 1116.81- 6 cyl
Tier 1116 cyl
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
$17,835.00
$21,284.04
$23,442.00
$25,171.52
Public Works Vacuum Truck 04-039's auxiliary engine is a Tier 0 diesel, which as of
January 1, 2010 is not allowed to operate in California (per California Air Resources Board
Portable Rule). The costs reflected above include only the purchase price for a replacement
engine that is compliant with the new CARB rule. Fleet Services staff will install this new
engine to extend the life of this truck by 2 years. After 2 years, this engine will be removed
and installed on Truck 04-038 to replace that unit's Tier 1 engine and extend its useful life,
Truck 04-039's main function currently s storm line maintenance, it is also the only backup
truck for the sewer maintenance performed by Truck 04-038.
FUNDING: 1711201
Prepared by: Randy Laney
Title: Fleet Services Supervisor
Reviewed by:
Purchase Order No. 19215
FA
ECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
BID§ OR PROPOSALS RECEIVED:
Holt of California
Well 411 Back -Up Generator Repairs
Public Works
Holt of California
$10,604.82
February 10,2010
"NO BID" or NO RESPONSE RECEIVED:
N/A
$10,604.82
BACKGROUND INFORMATION & BASIS FORAWARD:
This purchase order is required to fund additional repairs found necessary as part of the original
work to repair the 1996 Caterpillar Model 3400 12 cylinder diesel engine. The additional work
includes a replacement radiator and rod and main bearing replacements. This cost was not
anticipated in the original estimate or purchase order (P.O. 19128-000 OP)
FUNDING:
180453.7719
Prepared by: Charlie Swim
Title: Deputy Public Works Director -
Utilities
Reviewed by:
Purchase Order No. 19212-000 OP
EXHIBIT 0
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
ITRON Handheld Device Upgrade
Electric Utility
National Meter& Automation, Inc.
$9,787.50
February 16,2 010
BIDS OR PROPOSALS RECEIVED:
National Meter& Automation, Inc.
"NO BID" or NO RESPONSE RECEIVED:
$9,787.50
BACKGROUND INFORMATION & BASIS FOR AWARD:
The Electric Utility Department annually has its ITRON meter reading handheld devices
serviced, maintained and upgraded to accommodate technology changes. This request
represents the annual service upgrade for the utility's meter reading handheld devices.
FUNDING:
Purchase Order No. 19 Z� 3 7
160621
Prepared by: Rob Lechner
Title: Mgr. C . e & Programs
Reviewed by: 1 2
EXHIBIT P
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
BIDS OR PROPOSALS RECEIVED:
Adamson Police Products
On -Duty Ammunition
Police
Adamson Police Products
$7,177.50
02/23/10
"NO BID" or NO RESPONSE RECEIVED:
No Bid
$7,177.50
BACKGROUND INFORMATION & BASIS FOR AWARD:
Adamson Police Products has been the main supplier of ammunition for five years offering the
lowest price for the quality of 40 caliber ammunicition used while officers are on duty. There is
an overall shortage of ammunition in California and companies offering SW 180 grain duty
ammunition in bulk and most require that the purchaser have the items shipped. Adamson offer
continues to offer the lowest price and will permit staff to pick up the ammunition in Hayward
without additional cost of fees saving hundreds of dollars for the City.
FUNDING: 101031.7306
Prepared by: Jeanie Biskup
Title: Management Analyst
OF �
Oq< FOR'a`PCITY O LODI-Memorandum
DATE: February 23,20 10
TO: Chief David Main
FROM: Jeanie Biskup
SUBJECT: Exception to Bidding Procedure (City Code Section 3.20.070)
Approval is requested for the attached requisition/purchase order over $500.00 (which
in not subject to formal bid or contract procedure) because:
F_ The supplier is a "Sole Supplier"
❑ This is an emergency and there is insufficient time to go to bid
❑ Other: Supplier of on -duty ammunition for 5 years and continues to offer lowest
prices.
Requested by:
Approved by:
0
David Nlain, Chief of Police
EXHIBIT Q
RECOMMENDATIONFOR CONTRACT AWARD
PROJECT NAME: DeBenedetti (G Basin) Storm Pump Station
DEPARTMENT: Public Works Engineering
CONTRACTOR Brown and Caldwell Environmental Engineers and
Consultants
AWARD AMOUNT: 10,000
DATE OF RECOMMENDATION: 12/23/09
BIDS OR PROPOSALS RECEIVED:
One proposal was received from Brown and Caldwell. A
second proposal was requested from West Yost and
Associates but none was submitted.
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FORAWARD:
The professional services provided were for the development of a design services requestfor
proposal for the design of the new storm drain pump station located at DeBenedetti (G Basin)
Park. Design proposals in responseto the RFP are expected this month.
FUNDING: Stom Drain Impact Mitigation Fees (173)
Prepared by: Wally Sandelin
Title: Public Works Drector
Reviewed by:
Purchase Order No. 19099-000
EXHIBIT R
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
AMR Project
Electric Utility
Austin International
$6,546.25
3-2-10
BIDS OR PROPOSALS RECEIVED:
Austin International - $17 per meter
General Pacific - 42.87 per meter
"NOBID" cr NO RESPONSE RECEIVED:
Texas Metering
$6,546.25
$12,861.00
BACKGROUND INFORMATION & BASIS FORAWARD:
Retrofit four 2s meters with Ert radios; test refurbish and return to EUD
FUNDING: Metering
Prepared by: Ken Berg
Title: Me ectrician
Reviewed by:
Purchase Order No.
'O
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: Security Camera at substations
DEPARTMENT: ELECTRIC UTILITY
CONTRACTOR: Safeco electric supply
AWARD AMOUNT: $5,711.55
DATE OF RECOMMENDATION: 02-03-2010
BIDS OR PROPOSALS RECEIVED:
Safeco Electric Supply—San Francisco ,California
Video Specialist -San Diego, California
Cal-Centron - Stockton, California
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
EXHIBIT $
$5,711.55
$6,005.61
$6,056.68
This equipment is to complete the instalation cf the security cameras and accessories at the
Killelea and Industrial substations, Recommend Safeco Electric supply because the lowest cost for same equipment.
FUNDING:
Prepared by: Abel Palacio -
Reviews
Purchase Order No. 1 `27?�
1
%«LS►' A
EXHIBIT T
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION
Electric Utility HVAC Replacement
Public Works
All Air Heating & Air Conditioning
$5,559.35
3/5/10
BIDS OR PROPOSALS RECEIVED:
All Air Heating and Air Conditioning $5,559.35
ICR Refrideration Co. $5,700.00
Henderson Bros. $6,981.00
"NO BID" or NO RESPONSE RECEIVED:
N/A
BACKGROUND INFORMATION & BASIS FOR AWARD:
Replacethe old wom out 4 ton American Standard Combination Hvac unit at the MSC EUD
Annex with a new ton 14S.E.E.R Rheem Combination unit. Lowest Bid is the basis for award.
FUNDING:
Purchase Order No. 19287
1211017.1825.2250 @ 75% and 164605.8098 @ 25%
Prepared by: John Munoz
Title: Fa ilities Superviqo�W/jr
Reviewed b y
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
Electric Inventory
EUD
HD Supply Portland
$10,603.13
March 22,2010
BIDS OR PROPOSALS RECEIVED:
HD Supply Portland
"NO BID" or NO RESPONSE RECEIVED:
Trayer Engineering
$10,603.13
EXHIBIT u
BACKGROUND INFORMATION & BASIS FOR AWARD:
These fuses are for the Trayer Switch that the City of Lodi purchases. These fuses are
for replacement of fuses that may blow because of a fault current. HD Supply Portland
is the only vendor for Cooper fuses.
FUNDING: 160.1496
Prepared by: Randy Li
EXHIBIT V
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
20# Bond White Paper, 8.5x11
Stores Inventory
Impact Office Products
$5,044.26
March 16,2010
BIDS OR PROPOSALS RECEIVED:
Impact Office Products $5,044.26
The Office City $5,174.76
Xerox $5,367.90
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
This is a routine inventory order to be stored in a controlled climate enviroment in the
Purchasing Division. j --f14 �� �}
9 '►J r`E�,ry jouf-rof�.
FUNDING:
Purchase Order No. 19335
100.1447
Prepared by: Sherry R. Moroz JkAnq
Title: PurchasfhoJechnician
Reviewed by_
EXHIBIT W
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
BIDS OR PROPOSALS RECEIVED:
Ditch Witch Equipment Co.
Hydraulic Boom Extension
Electric Utility
Ditch Witch Equipment Co.
$8,232.75
March 18,2010
"NO BID" or NO RESPONSE RECEIVED:
$8,232.75
BACKGROUND INFORMATION & BASIS FOR AWARD:
Our vacuum excavation unit is manufactured by Ditch Witch which makes it compatable only
with the new hydraulic boom extension.
FUNDING:
Prepared by: Barry Fisher
Title: Construcfiog, Maintenance Supervisor
Reviewed by:
Purchase Order No. 19348
EXHIBIT x
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
East Lodi Avenue Street Furnishings
PUBLIC WORK§, STREETS & DRAINAGE
Keystone Ridge Designs
$5676.48
March 19, 2010
BIDS OR PROPOSALS RECEIVED:
Keystone Ridge Designs (sole supplier)
"NO BID" or NO RESPONSE RECEIVED:
$5,676.48
BACKGROUND INFORMATION & BASIS FOR AWARD:
These items are part of the East Lodi Avenue street improvements design but are not part of
the construction contract. The funding for this purchase will come from the Streets & Drainage
Fund, which will be reimbursed by the Workforce Housing Reward (WFH) Grant from the State
Department of Housing and Community Development (HCD).
FUNOING: Streets & Drainage Fund: 3215031 to be reimbursed by the Workforce Housing
Reward (WFH) Grant from the State Department of Housing and Community
Development (HCD).
Prepared by: Curtis Juran_ e.�®
Title: Assistant Streets & Drainage Manager
Reviewed by:
Purchase Order No. 19146
RAGROUP\STREETS\E LODI AVE\Recommendation_for_award E Lodi Furn 2.doc
EXHIBIT Y
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
City Hall Chiller Compressor replacement
Public Works
ICR Refrigeration Inc.
AWARD AMOUNT: $8,500.00
DATE OF RECOMMENDATION: 3/25/10
BIDS OR PROPOSALS RECEIVED:
ICR Refrigeration Inc.
Indoor Environmental Services (IES)
American Chiller Service Inc.
"NO BID" or NO RESPONSE RECEIVED:
N/A
$8,500.00
$8,547.00
$8,887.00
BACKGROUND INFORMATION & BASIS FOR AWARD:
ICR will replace defective compressor# 5, 2 electrical contactors, 2 filter driers, recover
refrigerant, drain oil and add new oil to the new Carlyle compressor. ICR will also evacuate,
pressurize and leak check new compressor at start up.
Lowest Bid is the basis for award.
FUNDING: 103511.7331
Purchase Order No. 19382
Prepared by:
Title:
Reviewed by:
d/914 -
John
Munoz
Facilities Services Su rvisor
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
Electric Inventory
Electric
One Source Distributors
$8,320.67
March 2 5,2 010
BIDS OR PROPOSALS RECEIVED:
One Source Distributors
GEXPRO
WESCO
AZCO
HD Supply Benicia
"NO BID" or NO RESPONSE RECEIVED:
$8,320.67
$8,508.60
$34,020.26
$8,504.25
$8,713.59
BACKGROUND INFORMATION& BASIS FOR AWARD:
These light poles and fixtures will be used for replacement of damaged poles and
fixtures already in use. We stock a minimum of three poles, fixtures, and globes in the
warehouse. The lead time on these products is 14-16 weeks. One Source Distributors
is the low responsible bidder.
FUNDING:
Purchase Order No.: 19379
160.1496
Prepared by: Randy Lipelt
Title:
Reviewed
by:
Buyer
�a
EXHIBIT AA
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: Equip Two Police Units with Emergency Vehicle Equipment
DEPARTMENT: Police
CONTRACTOR Emergency Vehicle Solutions
AWARD AMOUNT: $17,059.06
DATE OF RECOMMENDATION: 05/03/10
BIDS OR PROPOSALS RECEIVED:
Emergency Vehicle Solutions
"NO BID" or NO RESPONSE RECEIVED:
17, 059.06
BACKGROUND INFORMATION & BASIS FOR AWARD:
Emergency Vehicle Solutions in Menlo Park California has equipped Lodi police units for the
past several years. The equipment installation and specific installation guidelines set by the
department can only be done by a company that specializes in the equipping police units. For
the past 6 years EVS has been our sole provider standardizing the installation of equipment for
the ease of use for Police Officers, as well as making it easier for City mechanics to work on the
vehicles. After years of working with several different companies on the, we have found
Emergency Vehicle Solutions a convenient location that meets the needs of the department and
provides quality installation and service.
FUNDING: 1201021.7851 subledger 567E and 568 E
Prepared by: Jeanie Biskup
Title: Managerrignt Analyst
Reviewed b
Purchase Order No. 18896
EXHIBIT BB
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
Zupo Field (Baseball Lighting).
EUD
Platt Electric
$6,173.65
DATE OF RECOMMENDATION: 03-30-2010
BIDS OR PROPOSALS RECEIVED:
Platt Electric $6,173.65
CED Electric $16,358.16
"NO BID" cr NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
Control panels for the overhead park lighting.
Propose award go to Platt Electric because they were low bid.
FUNDING:
Prepared by: David Shulz
Title: Distribution,F)
Reviewed by:
Purchase Order No. M592
EXHIBIT CC
RECOMMENDATION -FOR CONTRACTAWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
HOT APPLIED CRACK FILL MATERIAL
PUBLIC WORKS, STREETS & DRAINAGE
TRI -AMERICAN, INC
$5,024.25
MARCH 31,2010
BIDS OR PROPOSALS RECEIVED:
TRI -AMERICAN, INC (SOLE SUPPLIER)
"NO BID" or NO RESPONSE RECEIVED:
$5,024.25
BACKGROUND INFORMATION& BASIS FORAWARD:
The City of Lodi Streets & Drainage uses this product in daily maintenance for the hot applied
asphalt sealer machine for street crack sealing operations. This material brand is not changed
due to product compatibility issues.
FUNDING: Streets & Drainage Operating
Prepared by: Curtis Juran
Title: Streets & Drainage Superintendent
Reviewed by:
Purchase Order No. l q&l �