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Home My WebLink AboutAgenda Report - May 4, 2011 C-04AGENDA ITEM C q CITY OF LORI COUNCIL COMMUNICATION TM AGENDA TITLE: Accept Quarterly Report of Purchases Between $5,000 and $20,000 MEETING DATE: May4,2011 PREPARED BY: Purchasing Technician RECOMMENDED ACTION: Accept quarterly report of purchases between $5,000 and $20,000. BACKGROUND INFORMATION: During the first calendar quarter of 2011, the following purchases were awarded. Background information for each purchase is attached as Exhibits A through SS. Exh. Date Contractor Project Award Amt. A 12/7/10 Basic Laboratory WSWPCF NPDES Waste Characterization $16,392.00 B 1/3/11 ERMCO White Slough Expansion Project $7,279.73 C 1/6/11 Emergency Medical Products Jail Supplies— Gloves $5,631.74 D 1/7/11 GovStor Antivirus Renewal $5,540.00 E 1/10/11 One Source Distributors Electric Inventory $5,150.61 F 1/10/11 Dolk Tractor Company Gearmore 520 Brush Chipper $6,742.50 G 1/10/11 MRL EquipmentCo., Inc. Thermoplastic Melting Kettle Purchase $12,610.80 H 1/26/11 Emergency Vehicle Solutions Install Emergency Equipment on Police Unit $8,423.30 1 1/26/11 Emergency Vehicle Solutions Install Emergency Equipmenton Police Unit $8,557.07 J 1/27/11 Mitchell's Modesto Harley Replacementof 2006 Harley Davidson $9,031.22 K 1/28/11 San Diego Police Equipment Rifle Ammunition $6,241.75 L 2/1/11 One Source Distribution Electric Inventory $5,247.27 M 2/3/11 Power Line Systems Inc. 60kv Line Design $5,437.50 N 2/7/11 McFarland Cascade Electric Inventory $10,929.38 O 2/14/11 General Pacific Electric Inventory $6,080.72 P 2/14/11 HD Supply Benicia Electric Inventory $6,229.75 Q 2/14/11 One Source Distributors Electric Inventory $8,069.10 R 2/17/11 LC Action 26 Concealable Vests $18,096.00 S 2/22/11 Duncan Press EUD Newsletter/Bill Stuffer Project $8,336.80 T 2/24/11 Test America Irvine WSWPCF NPDES Permit Monitoring $13,942.00 U 3/1/11 Pump Repair Service Return Activated Sludge Pump Replacement $17,823.68 V 3/2/11 C.I. Actuation Automatic Valve Actuator $7,189.81 W 3/9/11 St. Joseph's Occupational Employee Annual Physicals $16,100.00 Health X 3/10/11 GEXPRO Electric Inventory $11,806.99 Y 3/14/11 Casey Printing City of Lodi-CommunityArts Directory, $9,349.23 Spring/Summer 2011 Z 3/14/11 Platt Electric Supply Electric Inventory $17,060.17 AA 3/15/11 HP Supply -Benicia Electric Inventory $6,878.35 BB 3/15/11 MuniQuip Inc. White Slough Wemco Pump Repair $5,267.23 CC 3/16/11 All Phase Electric Supply Electric Inventory $15,356.49 DD 3/16/11 General Pacific Electric Inventory $6,846.49 APPROVED: Konradt Bartlam, City Manager EE 3/16/11 Ingersoll Rand FF 3/22/11 WECO Industries, LCC GG 3/23/11 Infinity -Micro HH 3/24/1 1 Municipal Maintenance Electric Inventory $6,429.77 Equipment Co. II 3/28/11 Lightguard Systems, Inc. JJ 3/28/11 McFarland Cascade KK 3/28/11 One Source Distributors LL 3/29/1 1 T&T Pavement Markings and $9,565.48 Power Quality Meter Products MM 3/30/11 Motorola NN 3/30/11 Dell 00 3/31/11 CDWG PP 3/31/11 WECO industries, LLC QQ 3/31/11 CDWG RR 3/31/11 Dell SS 3/31/11 Power Monitors Inc. FISCAL IMPACT: FUNDING: JA/sm Attachments Security Equipment Purchase & Repair $7,996.88 Closed Circuit Television Software Upgrade $17,057.49 Switch Replacements $10,609.65 FL70 14,000 Ib. Jacking Beam $12,576.94 Replace Lightguard Lighted Crosswalk $5,342.44 Electric Inventory $8,890.31 Electric Inventory $6,429.77 Purchase of Thermoplastic $11,713.74 Narrow Band VHF $17,584.84 Server Virtualization $9,565.48 Server Virtualization $6,588.72 Closed Circuit Television Software Upgrade $17,057.49 Server Virtualization $16,906.85 Server Virtualization $9,565.48 Power Quality Meter $6,881.21 Varies by project. All purchaseswere budgeted in the 2010-2011 Financial Plan. Funding as indicated on exhibits. cl� Jordan Ayers, Deputy City M ager EXHIBIT A RECOMMENDATION FOR CONTRACTAWARD PROJECT NAME: White Slough WPCF NPDES Waste Characterization DEPARTMENT: Public Works CONTRACTOR Basic Laboratory AWARD AMOUNT: $16,392.00 DATE OF RECOMMENDATION: December 7,2010 BIDS OR PROPOSALS RECEIVED: Basic Laboratory Moore Twining Associates BSKAnalytical Laboratory "NO BID" or NO RESPONSE RECEIVED: $16,392.00 $17,152.00 $20,640.00 BACKGROUND INFORMATION& BASIS FOR AWARD: Contractto perform testing through July 2011. The testing is required to comply with provisions of the City's Effluent and Receiving Waters Characterization Study Work Plan. The study work plan was required by the City's current NPDES for the White Slough WPCF and the resultswill be part of a submittal that will be used by the Regional Water Quality Control Board to set future waste discharge requirementsfor the City. FUNDING: Purchase Order No. 170403.7323 Prepared by: Michael Schafer Title: Lab/Environ, Comp. Superintendent Reviewed by: EXHIBIT B RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: DATE OF RECOMMENDATION: White Slough Expansion Project Electric Utility Department ERMCO C/O Hees Enterprises $7,279.73 01/03/2011 BIDS OR PROPOSALS RECEIVED: ERMCO C/O Hees Enterprises Inc. GEXPRO Howard Industries C/O Wrathall & Krusi HD Supply Portland (Cooper) HD Supply Benicia (ABB) "NO BID" or NO RESPONSE RECEIVED: $7,279.73 $8,303.06 $9,424.28 $8,605.39 $8,798.96 BACKGROUND INFORMATION & BASIS FORAWARD: This transformer is for the White Slough Expansion Project. It is different than the transformers used in the Electric Distribution System, this transformer has a dual primary voltage. The Electric Distribution System is only one primary voltage. The Purchase Order is awarded to ERMCO C/O Hees Enterprises Inc. the low responsible bidder. FUNDING: 160651.7711 Prepared by: Randy Lipelt Title: Buyer Reviewed by: Purchase Order No.: EXHIBIT C ]RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: Jail Supplies - Gloves DEPARTMENT: Police CONTRACTOR Emergency Medical Products AWARD AMOUNT: $5,631.74 DATE OF RECOMMENDATION: 1/6/11 BIDS OR PROPOSALS RECEIVED: Emergency Medical Products Moore Medical Fastenel "NO BID" or NO RESPONSE RECEIVED: $5,631.74 $5,655.00 $6,064.40 BACKGROUND INFORMATION & BASIS FOR AWARD: Lowest Bidder. Adjusted lowest bidders tax by $.01 to match tax determined by City. FUNDING: Purchase Order No. 20153 101031.7357 Prepared by: Jeanie Biskupl- Title: ManagementAna&t Reviewed by: EXHIBIT D RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: DATE OF RECOMMENDATION: Antivirus Renewal ISD GOVSTOR $5,540.00 01/07/11 BIDS OR PROPOSALS RECEIVED: Angus -Hamer, Inc. $5,752.00 GovStor $5,540.00 Quest $5,820.00 "NO BID" or NO RESPONSE RECEIVED: BACKGROUND INFORMATION & BASIS FOR AWARD: The City annually renews its Symantec anti-virus basic maintenance contract through one of their recognized resellers. FUNDING: 100411.7332 Prepared by: Steve Mann Title: _I.S. Reviewed by: Purchase Order No. 2 (j /_ EXHIBIT E RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: DATE OF RECOMMENDATION: BIDS OR PROPOSALS RECEIVED: One Source Distributors HD Supply -Benicia HD Supply -Portland Electric Inventory Electric Utility Department One Source Distributors $5,150.61 01/10/11 "NO BID" or NO RESPONSE RECEIVED: All -Phase Electric Supply GEXPRO Rexel General Pacific Kortick Mfg Platt Electric Supply Wesco Did not Bid on one the items of the four on the P.O. They were not low on the other three. $5,150.61 $5,204.71 $5,394.00 BACKGROUND INFORMATION& BASIS FORAWARD: These items are for the Electric Inventory. They will be used in new construction, and also replacement of failed parts in the system. One Source Distributors is the low responsible bidder and was awarded the Purchase Order. FUNDING: 160.1496 Prepared by: Randy_Lipelt Title: Buver Reviewed by: Purchase Order No.: 20165 EXHIBIT F RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: DATE OF RECOMMENDATION: Gearmore 520 Brush Chipper Parks and Recreation Department Dolk Tractor Company of Rio Vista $6,742.50 January 10,201 1 BIDS OR PROPOSALS RECEIVED: Bobcat Central of Stockton - New unit Dolk Tractor Company of Rio Vista - New unit Bechthold Tractor of Victor - New unit DolkTractor Company- Demo Unit "NO BID" or NO RESPONSE RECEIVED: $6,824.06 $6,990.00 $7,610.00 $6,742.50 BACKGROUND INFORMATION & BASIS FOR AWARD: Three suppliers were contacted for informtion and quote for a Gearmore 520 brush chipper. Dolk Tractor Company of Rio Vista was the only supplier that provided us information regarding a dealer demo unit. This demo unit has two hours on the meter and comes with a full factory warranty. FUNDING: Purchase Order No. 107525.7719 Prepared by: Steve Dutra -- Title: Park Superintendent Reviewed by: EXHIBIT G RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: THERMOPLASTIC MELTING KETTLE PURCHASE DEPARTMENT: PUBLIC WORKS, STREETS & DRAINAGE CONTRACTOR: MRL Equipment Co. Inc. AWARD AMOUNT: $12,610.80 DATE OF RECOMMENDATION: JANUARY 10, 2011 BIDS OR PROPOSALS RECEIVED: MRL Equipment Co., Billings, MT Arrow Construction Supply, Spokane, WA Alpine Products, Auburn, CA "ESC) BID" or NO RESPONSE RECEIVED: $12,610.80 $14,266.55 $13,435.93 BACKGROUND INFORMATION & BASIS FOR AWARD: This is the first part of a two part purchase to obtain a thermoplastic legend applicator for the traffic division. The Streets & Drainage Division budgeted $75,000 in the 2010/2011 budget for the purchase of a thermoplastic legend applicator. The second part will be for a heating unit which is estimated to be $50,000 and will need to go to council. The bid tab shows the corrected totals as two of the bidders are from out of state and do not include sales tax on their bids. FUNDING: Purchase Order No. Capitol Equipment Replacement 3251201.7851 Prepared by: Curtis _Juran Title: Streets & Drainage Superintendent Reviewed by. _ -,' EXHIBIT H RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: Install Emergency Equipment on Police Unit DEPARTMENT: Police CONTRACTOR Emergency Venicle Solutions (AEP NA) AWARD AMOUNT: $8,423.30 DATE OF RECOMMENDATION: 1/26/11 BIDS OR PROPOSALS RECEIVED: Emergency Vehicle Solutions "NO BID" or NO RESPONSE RECEIVED: $8,423.30 BACKGROUND INFORMATION & BASIS FOR AWARD: EVS has provided equipment removal and installation for new police vehicles and ensures that all our vehicles are equipped in a uniform and consistant manner. Using a different installer would require staff to continually monitor installation process.. FUNDING: Purchase Order No. 20209 1201031.7851593E Prepared by: - .laania Riskup_.._.__....._.._..._:..- Title: Managem _-ent Anast _ _ Reviewed by:�., EXHIBIT I RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: Install Emergency Equipment on Police Unit DEPARTMENT: Police CONTRACTOR EmergencyVenicle Solutions (AEP NA) AWARD AMOUNT: $8,557.07 DATE OF RECOMMENDATION: 1126/11 BIDS OR PROPOSALS RECEIVED: Emergency Vehicle Solutions "NO BID" cr NO RESPONSE RECEIVED: $8,557.07 BACKGROUND INFORMATION & BASIS FOR AWARD: EVS has provided equipment remoWal and installationfor new police vehicles and ensures that all our vehicles are equipped in a uniform and consistant manner. Using a different installer would require staff to continually monitor installation process.. FUNDING: Purchase Order No. 19918 1201031.7851 592E Prepared by: Jeanie Biskup Title: ManagementAnalyst Reviewed by:. EXHIBIT J RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: DATE OF RECOMMENDATION: BIDS OR PROPOSALS RECEIVED: Mithcells Modesto harley Eagles Nest Harley Sacramento Harley Replacement of 2006 Harley Davidson with 201 1 Model Police Mithcell's Modesto Harley $9,031.22 "NO BID" or NO RESPONSE RECEIVED: BACKGROUND INFORMATION & BASIS FORAWARD: Lowest Bidder Approval per Resolution 2011-07 FUNDING: Purchase Order No. 1201031.7851 Prepared by: Jeanie Biskup Title: Management Analyst Reviewed by: $9,031.22 $10,092.86 $20,515.40 EXHIBIT K RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: Rifle Ammunition DEPARTMENT: Police CONTRACTOR San Diego Police Equipment Co AWARD AMOUNT: $6,241.75 DATE OF RECOMMENDATION: 1/28/10 BIDS OR PROPOSALS RECEIVED: SAN DIEGO POLICE EQUIPMENT CO $6,241.75 DIAMONDBACK POLICE SUPPLY $8,625.00 AMMUNITION TO GO $9,005.31 "NO BID" or NO RESPONSE RECEIVED: BACKGROUND INFORMATION & BASIS FOR AWARD: LOWEST BIDDER, ALSO ONLY SUPPLIES WITH STOCK ON HAND FUNDING: 101031.7306 Prepared by:.EA1ME BISKUP Title: MANAGEMENT ANALYST Reviewed by: —-�-� — Purchase Order No. EXHIBIT L RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: Electric Inventory DEPARTMENT: Electric Utility Department CONTRACTOR One Source Distributors AWARD AMOUNT: $5,247.27 DATE OF RECOMMENDATION: 02/01/11 BIDS OR PROPOSALS RECEIVED: One Source Distributors HD Supply -Benicia HD Supply -Portland "NO BID" or NO RESPONSE RECEIVED: WESCO GEXPRO General Pacific $5,247.27 $5,381.65 $5,653.15 BACKGROUND INFORMATION & BASIS FOR AWARD: These items are for the Electric Inventory. They will be used in new construction, and also replacement of failed parts in the system. One Source Distributors is the low responsible bidder and was awarded the Purchase Order. FUNDING: Purchase Order No.: 20221 160.1496 Prepared by: Randy Lipelt'iL� (� Title: Buyer y �� Reviewed by: EXHIBIT M RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: DATE GF RECOMMENDATION: BIDS OR PROPOSALS RECEIVED: Sole Source 60 kV line design EUD Power Line Systems Inc. $6,437.60 213/11 "NO BID" or NO RESPONSE RECEIVED: BACKGROUND INFORMATION& BASIS FQR AWARD: This program is the industry standard for power line design ands needed for the 60 kV system design. FUNDING: 160612 Prepared by: Gary Mai Title: Electrical Estimator Reviewed by: Purchase Order No. EXHIBIT N RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: DATE OF RECOMMENDATION: Electric Inventory Electric Utility Department McFarland Cascade $10,929.38 02107/1 1 BIDS OR PROPOSALS RECEIVED: McFarland Cascade The Oeser Company Bell Lumber & Pole Company Nevada Wood Preserving Stella Jones Bridgewell Resources "NO BID" or NO RESPONSE RECEIVED: $10,929.38 $13,615.50 $18,106.88 $12,778.13 $12,571.50 $12,549.75 BACKGROUND INFORMATION& BASIS FORAWARD: These poles are for the Electric Inventory. They will be used in new construction, and also replacement of failed poles in the system. McFarland Cascade is the low responsible bidder and was awarded the Purchase Order. FUNDING: Purchase Order No.: 20230 160.1496 Prepared by: Randy Lipelt Title: Buyer Reviewed by: EXHIBIT 0 RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: AWARD AMOUNT: DATE OF RECOMMENDATION: Electric Inventory Electric Utility Department General Pacific $6,080.72 02/14/11 BIDS OR PROPOSALS RECEIVED: General Pacific See Distribution Sheet Other Vendors did not bid all items "NO BID" cr NO RESPONSE RECEIVED: Ace Supply GEXPRO Kortick Mfg WESCO lntraline Inc $6,080.72 BACKGROUND INFORMATION & BASIS FOR AWARD: These items are forthe Electric Inventory. They will be used in new construction, and also replacement of failed items in the system. General Pacific is the low responsible bidder and was awarded the Purchase Order. FUNDING: Purchase Order No.: 20255 160.1496 Prepared by: Randy Lipelt Title: Buyer Reviewed by: t ,'`— EXHIBIT P RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: DATE OF RECOMMENDATION: Electric Inventory Electric Utility Department HD Supply Benicia $6,229.75 02/14/11 BIDS OR PROPOSALS RECEIVED: HD Supply Benicia See Distribution Sheet Other Vendors did not bid all items "NO BID" or NO RESPONSE RECEIVED: Ace Supply GEXPRO Rexel WESCO Intraline Inc $6,229.75 BACKGROUND INFORMATION & BASIS FOR AWARD: These items are for the Electric inventory. They will be used in new construction, and also replacement of failed items in the system. HD Supply Benicia is the low responsible bidder and was awarded the Purchase Order. FUNDING: 160.1496 Prepared by: Randy Lipelt Title: Buyer Reviewed by:'Z,�V{, r" Purchase Order No.: 20257 EXHIBIT RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: DATE OF RECOMMENDATION: Electric fnventory Electric Utility Department One Source Distribution $8,069.10 02/14/11 BIDS OR PROPOSALS RECEIVED: One Source Distribution See Distribution Sheet Other Vendors did not bid all items "NO BID" or NO RESPONSE RECEIVED: GEXPRO Platt WESCO Intraline Inc. F $8,069.10 BACKGROUND INFORMATION & BASIS FOR AWARD: These items are for the Electric Inventory. They will be used in new construction, and also replacement of failed items in the system. One Source Distribution is the low responsible bidder and was awarded the Purchase Order. FUNDING: 160.1496 Prepared by: Randy Lipelt Title: Buyer Reviewed by: -.-r; Purchase Order No.: 20258 EXHIBIT R RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: DATE OF RECOMMENDATION: BIDS OR PROPOSALS RECEIVED: Purchase 26 Concealable Vests Police LC Action $18,096.00 February 17,2011 IC Action $18,096.00 Chief Supply $18,480.00 Blumenthal Uniforms $35,100.00 "NO BID" or NO RESPONSE RECEIVED: BACKGROUND INFORMATION & BASIS FOR AWARD: Lowest Bidder 101U1111,10 Purchase Order No. 101031.7306 Prepared by: Jeanie Biskup Title: nOf a emen r -Ana s �r Reviewed by:�'.. EXHIBIT S RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: DATE OF RECOMMENDATION: EUD Newsletter/Bill Stuffer Project Electric Utility Department Duncan Press $8,336.80 February22,2011 BIDS OR PROPOSALS RECEIVED: Duncan Press; Lodi, CA On -Line Printing & Graphics; Lodi, CA The Coloring Book; Lodi, CA "NO BID" or NO RESPONSE RECEIVED: $8,336.80 $12,909.00 $13,806.84 BACKGROUND INFORMATION & BASIS FOR AWARD: The Electric Utility Department inserts a newsletter or bill stuffer into 10 of the 12 monthly customer utility bills throughout the year. In order to avoid the monthly request -for -proposals to complete each newsletter or bill stuffer, Electric Utility staff opted to conduct one request-for- proposals/bids for the remainder of the 2011 calendar year. FUNDING: 160603-7301 Prepared by: Rob Lechner!_ Title: M r., , ustomer Service & Pro rg ams _ Reviewed by: Purchase Order No. 20247-000 OP EXHIBIT T RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: White Slough WPCF NPDES Permit Monitoring DEPARTMENT: Public Works CONTRACTOR Test America Irvine AWARD AMOUNT: $13,942.00 DATE OF RECOMMENDATION: February 24,201 1 BIDS OR PROPOSALS RECEIVED: Test America Irvine Moore Twining Associates BSK Analytical Laboratory "NO BID" or NO RESPONSE RECEIVED: $13,942.00 $15,374.45 $16,224.00 BACKGROUND INFORMATION& BASIS FOR AWARD: Contractto perform testing through June 30, 2011. The testing is required to comply with provisions cf the City's NPDES permitfor the White Slough WPCF. This covers various weekly, monthly and quarter testing of wastewater, receiving waters and monitoring wells. FUNDING: 170403.7323 Prepared by: Michael Schafer /- J<� - ;s Title: Lab/Environ. Comp. Superintendent Reviewed by: Purchase Order No. 20285 EXHIBIT U RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: DATE OF RECOMMENDATION: BIDS OR PROPOSALS RECEIVED: Pump Repair Service G3 Engineering Inc. Return Activated Sludge Pump Replacement Public Works Pump Repair Service $17,823.68 March 1,2011 "NO BID" or NO RESPONSE RECEIVED: $17,823.68 $18,718.69 BACKGROUND INFORMATION & BASIS FOR AWARD: Return activated sludge pump #3 was installed in 4990. Since that time it has accumulated 117,900 runtime hours and has been rebuilt numerous times. The Distributorfor the Yeoman Chicago Pumps recommends replacement after 10 years depending on the material being pumped. The pump housing and the pump shaft are showing signs of metal fatigue. Time is of the essence for this project as a price increase of 10% will be implemented May 2011. The two respondents are the only two manufacturer approved suppliers for Yeoman Chicago Pump parts. FUNDING: 170403 Prepared by: _Kelly Powers I Title: WateNWastewater Supervisor Reviewed by: a..) Purchase Order No. EXHIBIT V RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: C��1►_�_� 7_L��17 AWARD AMOUNT: DATE OF RECOMMENDATION: Automatic Valve Actuator Purchase Public Works C.I. Actuation $7,189.81 March 2,2011 BIDS OR PROPOSALS RECEIVED: C.I. Actuation $7,189.81 Foster Flow Control $7,559.56 i°NO BID" or NO RESPONSE RECEIVED: T&T Valve & Instrument No Response BACKGROUND INFORMATION& BASIS FORAWARD: The valve actuator being replaced is used to control the aeration flow from #4 aeration blower atWhite Slough. This unitwas installed in 2003 as part of the PhaseI improvements. The actuator is an integral part of the of the aeration process. FUNDING: Purchase Order No. 20041 170403.7719 Prepared by: De! Kerlin El", Title: W,T, Superintendent Reviewed by: EXHIB/T RECOMMENDATIONFOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: DATE OF RECOMMENDATION: BIDS OR PROPOSALS RECEIVED: Employee Annual Physicals Fire Department St. Joseph's Occupational Health $16,100.00 03-09-11 "NOBID" or NO RESPONSE RECEIVED: On-going provider W BACKGROUND INFORMATION & BASIS FORAWARD: Annual Physicals were scheduled in January 2010 for Decemebefl 0/Januaryl 1. FUNDING: Purchase Order No. $16,100.00 Prepared by: Aimee R. Murry Title: Division Chief Reviewed by: EXHIBIT X RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: DATE CIE RECOMMENDATION: BIDS OR PROPOSALS RECEIVED: GEXPRO General Pacific Only Bid Item 1 $5,105.82 Electric Inventory Electric Utility GEXPRO $11,806.99 03/10/11 "NO BID" or NO RESPONSE RECEIVED: HD Supply Portland HD Supply Benicia WESCO $11,806.99 BACKGROUND INFORMATION& BASIS FOR AWARD: These items are for the Electric Inventory. They will be used in new construction, and also replacement of failed items in the system. GEXPRO is the low responsible bidder and was awarded the Purchase Order. FUNDING: 160.1496 Prepared by: Randy Lipelt Title: Buyer Reviewed by:.� Purchase Order No.: 20340 EXHIBIT y RECOMMENDATION FOR CONTRACTAWARD PROJECT NAME: The City of Lodi -Community Arts Directory/Spring/Summer Issue 2011 DEPARTMENT: Division of Arts & Culture/Community Center CONTRACTOR Casey Printing AWARD AMOUNT: $9,349.23 (Includes estimated postage& estimated taxes) DATE OF RECOMMENDATION: February 14,2011 BIDS OR PROPOSALS RECEIVED: Parks Printing $12,516.97 Complete Job including estimated postage and tax. Seeger's Printing $11,130.0 Complete job, estimated postage and tax not included Commerce Printing $9,800.00 Complete job including estimated postage and tax. Casey Printing $9,349.23 Complete job including estimated postage and tax "NO BID" or NO RESPONSE RECEIVED: Cooks Printing Declined to bid. BACKGROUND INFORMATION& BASIS FOR AWARD: Casey Printing offers printing, binding, duplication, lay -out, delivery to 4 drop centers, estimated postage and estimated taxes at the lowest competitive price. FUNDING:345026.7301 Prepared by: Diane C. Amaral Title: Program Coordinator Reviewed by: Purchase Order No. EXHIBIT Z RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: DATE OF RECOMMENDATION: Electric Inventory Electric Utility Platt Electric Supply $17,060.17 03/14/11 BIDS OR PROPOSALS RECEIVED: Platt Electric Supply All -Phase Electric Supply General Pacific Bid Items 1, 2, 3 HD Supply Benicia Bid Items 1, 2, 3 HD Supply Portland Bid Items 1, 2, 3 See Attached Sheet for Wire Pricing "NO BID" or NO RESPONSE RECEIVED: GEXPRO Intraline WESCO One Source Distributors $17,060.17 $17,110.56 BACKGROUND INFORMATION & BASIS FORAWARD: These items are for the Electric Inventory. They will be used in new construction, and also replacement of failed items in the system. The wire quantities were increased to cover the Streetlight Grounding and Fusing Project. Platt Electric Supply is the low responsible bidder and was awarded the Purchase Order. FUNDING: 160.1496 Prepared by: Randy Lipelt Title: Buyer ,f Reviewed by: Purchase Order No.: 20351 d1d1 RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: DATE OF RECOMMENDATION: Electric inventory Electric Utility HD Supply -Benicia $6,878.35 03/15/11 BIDS OR PROPOSALS RECEIVED: HD Supply -Benicia Platt Item 2 Only Intraline Item 2 Only HD Supply -Portland Item 1 Only "NO BID" cr NO RESPONSE RECEIVED: All -Phase Electric Supply GEXPRO WESCO General Pacific One Source Distributors Rexel $6,878.35 BACKGROUND INFORMATION& BASIS FOR AWARD: These items are for the Electric Inventory. They will be used in new construction, and also replacement of failed items in the system. HD Supply Benicia is the low responsible bidder and was awarded the Purchase Order. FUNDING: 160.1496 Prepared by: Randy Lipelt Title: Buyer Reviewed by:> Purchase Order No.: 20350 EXHIBIT BB RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: DATE OF RECOMMENDATION: BIDS OR PROPOSALS RECEIVED: MuniQuip inc. White Slough Wemco Pump Repair Public Works MuniQulp Inc. $5,267.23 April 12,2011 "NO BID" cr NO RESPONSE RECEIVED: $5,267.23 BACKGROUND INFORMATION & BASIS FOR AWARD: No other quotes were pursued as MiniQuip Inc. is the sole supplierfor the replacementWemco Grit Pump parts. The attached quotation is for replacementof wear items. The Wemco pump is a standardized centrifugal pump used to pump inorganic material known as grit in the treatment process. This unit is one of the two units. This pump has been rebuilt several times but metal fatigue has made replacement of these items necessary to maintain proper grit removal. FUNDING: Purchase Order No. 20354 170403.7331 Prepared by: Del Keriin Title: W.T. Superintendent Reviewedby: EXHIBIT CC RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: DATE OF RECOMMENDATION: Electric Inventory Electric Utility All Phase Electric Supply $15,356.49 03/16/11 BIDS OR PROPOSALS RECEIVED: All -Phase Electric Supply Platt Electric Supply Bid Items 2,3,4 General Pacific Bid Items 2,3, 4 HD Supply Benicia Bid Items 2, 3, 4 HD Supply Portland Bid Items 2, 3, 4 Rexel Bid Items2,3,4 See Attached Sheet for Wire Pricing "NO BID" or NO RESPONSE RECEIVED: GEXPRO Intraline WESCO $15,356.49 BACKGROUND INFORMATION & BASIS FORAWARD: These items are for the Electric Inventory. They will be used in new construction, and also replacement of failed items in the system. The large wire quantities will coverthe Streetlight Grounding and Fusing Project. All -Phase Electric Supply is the low responsible bidder and was awarded the Purchase Order. 160.1496 Prepared by: Randy Lipelt Title: Buyer Reviewedby: Purchase Order No.: 20368 EXHIBIT DD RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: DATE OF RECOMMENDATION: Electric Inventory Electric Utility General Pacific $6,846.49 03/16/11 BIDS OR PROPOSALS RECEIVED: General Pacific Item 1 & 2 Sole Source Item 3 $1,053.77 "NO BID" or NO RESPONSE RECEIVED: GEXPRO Intraline WESCO HD Supply Benicia HD Supply Portland One Source Distribution $6,846.49 BACKGROUND INFORMATION & BASIS FOR AWARD: These items are for the Electric Inventory. They will be used in new construction, and also replacementof failed items in the system. The large wire quantitieswill coverthe Streetlight Grounding and Fusing Project. All -Phase Electric Supply is the low responsible bidder and was awarded the Purchase Order. FUNDING: 160.1496 Prepared by: Randy Lipelt Title: B Reviewed by: c CG-. /z_/.�.2,_' Purchase Order No.: 20368 EXHIBIT EE RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: m CONTRACTOR AWARD AMOUNT: DATE OF RECOMMENDATION BIDS OR PROPOSALS RECEIVED: Ingersoll Rand Security Equipment Purchase and Repairs Police Ingersoll Rand $7,996.88 March 16,2011 "NO BID" or NO RESPONSE RECEIVED: $7,996.88 BACKGROUND INFORMATION & BASIS FOR AWARD: Sole Proprietorfor Security Access System to network with all other City facilities including public works and the library and main computer system at the Police Department. FUNDING: Purchase Order No. 101031.7323 Prepared by: Title: Reviewed by: REQUEST FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: DATE OF RECOMMENDATION: EXHIBIT FF Closed Circuit Television (CCTV) Software Upgrade PublicWorks Water Services Division WECO Industries, LCC $17,057.49 March 22,2 011 BIDS OR PROPOSALS RECEIVED: WECO Industries, LCC $17,057.49 "NO BID" or NO RESPONSE RECEIVED: N/A BACKGROUND INFORMATION & BASIS FOR AWARD: FUNDING: The City of Lodi utilizes CCTV equipment and software in the operation, maintenance and replacement work performed by City staff for the wastewater collection system. The existing software (Data Cap 4) is obsolete and in a state of perpetual repair. Purchased in 2004, the existing software is no longer supported by the manufacturer, and based on its reliability, has reached its usable life span. Staff is recommending upgrading our existing CCTV software to Granite XP. This upgrade is most compatible with our existing equipment and has further capabilities with our Computerized Maintenance Management System required by the SSMP. WECO Industries is the sole source providerfor Granite XP Software. 1711201.7719 Prepared by: Kevin Gaither Title: _Water Services Technician Reviewed by: 4 Purchase Order No. EXHIBIT GG RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: Switch Replacements DEPARTMENT: Internal Scvs/ ISD CONTRACTOR Infinity -Micro AWARD AMOUNT: $10,609.65 DATE OF RECOMMENDATION: 3/23/11 BIDS OR PROPOSALS RECEIVED: Infinity-Mirco Amazon.com NewEgg.com "NO BID" or NO RESPONSE RECEIVED: $10,609.65 $12,925.86 $14,233.86 BACKGROUND INFORMATION & BASIS FOR AWARD: Replacement of switches to allow for power -over -ethernet and to facilitate VolP and MAC address authentication. FUNDING: Purchase Order No. 123001.7715 ISD Replacement Fund Prepared by: Steve Mann Title: S Manager Reviewed by: EXHIBIT HH RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: DATE OF RECOMMENDATION: BIDS OR PROPOSALS RECEIVED: FL7014,000lb Jacking Beam Public Works Municipal Maintenance Equipment Co. $12,576.94 March 24,2011 Municipal Maintenance Equipment Co. (Sole Supplier) "NO BID" or NO RESPONSE RECEIVED: NA $12,576.94 BACKGROUND INFORMATION & BASIS FOR AWARD: The Public Works Fleet Services Division Transit Shop has two heavy duty parallelogram lifts mounted flush in the floor. These two lifts were installed for performing repairs and preventative maintenance for both heavy and light duty vehicles. The jacking beam is required to raise the wheels Off of the lift ramps to perform tire -off tasks including tire and/or wheel replacements, brake inspections and brake replacements, etc. Municipal Maintenance Equipment Co. is the sole supplier for Stertil-Koni lifts in Northern California and there is no other known brand of jacking beam that will work with the Fleet Services Parallelogram Model No. FL 70 Lift. FUNDING: Purchase Order No. 125079.7709 FTA (80%) and TDA (20%) Prepared by: Randy Laney Title: Fleet Services Supervisor Reviewed by: EXHIBIT II RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: REPLACE LIGHTGUARD LIGHTED CROSSWALK DEPARTMENT: PUBLIC WORKS, STREETS & DRAINAGE CONTRACTOR LIGHTGUARD SYSTEMS, INC. AWARD AMOUNT: $5,342.44 DATE OF RECOMMENDATION: MARCH 28,2011 BIDS OR PROPOSALS RECEIVED: LightGuard Systems Inc. (sole supplier) "NO BID" cr NO RESPONSE RECEIVED: $5,342.44 BACKGROUND INFORMATION & BASIS FORAWARD: This is to replace the original unit which was destroyed in a vehicle accident. FUNDING: Damage to City Property 100200.7352 Prepared by: Curtis Juran Title: Streets & Drainage Superintendent Reviewed by: ab Purchase Order No. 20320 EXHIBIT JJ RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR Electric Inventory Electric Utility McFarland Cascade AWARD AMOUNT: $8,890.31 DATE OF RECOMMENDATION: 03/28/11 BIDS OR PROPOSALS RECEIVED: McFarland Cascade The Oeser Company Bell Lumber& Pole Company "NO BID" or NO RESPONSE RECEIVED: Nevada Wood Preserving Stella -Jones Bridgewell Resources $8,890.31 11,436.63 16,638.75 BACKGROUND INFORMATION & BASIS FOR AWARD: These wood poles are for the Electric Inventory. They will be used in new construction, and also replacement of failed poles in the system. McFarland Cascade is the low responsible bidder and was awarded the Purchase Order. FUNDING: 160.1496 Prepared by: Randy Lipelt �"--- Title: Buyer Reviewed by: Purchase Order No.: 20418 EXHIBIT KK RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: AWARD AMOUNT: DATE OF RECOMMENDATION: BIDS OR PROPOSALS RECEIVED: One Source Distributors HD Supply -Portland HD Supply -Benicia Electric Inventory Electric Utility One Source Distributors $6,429.77 03/28/11 "NO BID" or NO RESPONSE RECEIVED: All -Phase Electrical Supply GEXPRO Rexel General Pacific Platt Electric Supply Intraline Inc $6,429.77 6,858.65 6,857.60 BACKGROUND INFORMATION & BASIS FOR AWARD: These items are for the Electric Inventory. They will be used in new construction, and also replacement cf failed items in the system. One Source Distributors is the low responsible bidder and was awarded the Purchase Order. FUNDING: 160.1496 Prepared by: Randy Lipelt Title: Buyer Reviewed by: Purchase Order No.: 20416 EXHIBIT LL RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: PURCHASE OF THERMOPLASTIC DEPARTMENT: PUBLIC WORKS, STREETS & DRAINAGE CONTRACTOR T & T PAVEMENT MARKINGS AND PRODUCTS AWARD AMOUNT: $11,713.74 DATE OF RECOMMENDATION: MARCH 29,2011 BIDS OR PROPOSALS RECEIVED: T & T Pavement Markings and Products Interstate Sales Highway Technologies "NO BID" or NO RESPONSE RECEIVED: $11,713.74 $11,739.56 $19,039.05 BACKGROUND INFORMATION & BASIS FOR AWARD: This product is material for the thermoplastic applicator for pavement markings, part of a regular maintenance practice. This amount cf material should last about 6 months. FUNDING: Pavement Maintenance 325039.7352 Prepared by: Curtis Juran Title: Streets Streets & Drainage Superintendent Reviewed by: m - _ Purchase Order No. EXHIBIT MM RECOMMENDATIONFOR CONTRACT AWARD PROJECT NAME: Narrow-BandVHF DEPARTMENT: Fire CONTRACTOR Motorola AWARD AMOUNT: $17,584.84 DATE OF RECOMMENDATION: 03/34/11 BIDS OR PROPOSALS RECEIVED: Attached to San Diego Bid contract number 43095 "NO BID" or NO RESPONSE RECEIVED: BACKGROUND INFORMATION & BASIS FOR AWARD: Pricing bid by San Diego contract number 43095, betterthen the LA county contract. FUNDING: 102012.7306 Prepared by: Aimee R. M Title: Division Chief Reviewed by: Purchase Order No. EXHIBIT NN RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: DATE OF RECOMMENDATION: BIDS OR PROPOSALS RECEIVED: Dell Server Vi rtual itation Internal Services\ISD Dell $9,565.48 3/30/11 "NO BID" cr NO RESPONSE RECEIVED: $9,565.48 BACKGROUND INFORMATION& BASIS FORAWARD: This is for the purchase of two blade servers, which will be used to virtualize the downtown campus Exchange email server. The units are only available from Dell and are sold below advertised price. FUNDING: Purchase Order No. 20446 100411.7715 Prepared by: Steve Mann Title: E Manager Reviewed by: EXHIBIT 00 RECOMMENDATIONFOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: DATE OF RECOMMENDATION BIDS OR PROPOSALS RECEIVED: CDWG Server Virtual ization Internal Services\ISD CDWG $6,588.72 3/31/11 "NO BID" or NO RESPONSE RECEIVED: $6,588.72 BACKGROUND INFORMATION & BASIS FOR AWARD: This is for the purchase of Microsoft licenses as part of virtualizing the downtown campus Exchange email server. All purchases are being made from a pre-bid state contract. FUNDING: Purchase Order No. 20447 100411.7313 Prepared by: Steve Mann Title: S Manager Reviewed by: REQUEST FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: DATE OF RECOMMENDATION: EXHIBIT PP Closed Circuit Television (CCTV) Software Upgrade Public Works Water Services Division WECO Industries, LCC $17,057.49 March 22,2011 BIDS OR PROPOSALS RECEIVED: WECO Industries, LCC $17,057.49 "NO BID" or NO RESPONSE RECEIVED: N/A BACKGROUND INFORMATION & BASIS FORAWARD: FUNDING: The City of Lodi utilizes CCTV equipment and software in the operation, maintenance and replacementwork performed by City staff for the wastewater collection system. The existing software (Data Cap 4) is obsolete and in a state of perpetual repair. Purchased in 2004, the existing software is no longer supported by the manufacturer, and based on its reliability, has reached its usable life span. Staff is recommending upgrading our existing CCTV software to Granite XP. This upgrade is most compatible with our existing equipment and has further capabilities with our Computerized Maintenance Management System required by the SSMP. WECO Industries is the sole source providerfor Granite XP Software. 1711201.7719 Prepared by: Kevin Gaither Title: Water Services Technician Reviewed by: 4 Purchase Order No. .3U LAis q odd—( A00 (�? C>. i` �,%' Al C ae EXHIBIT QQ RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: Server Virtuaiiization EUD CDWG $16,906.85 DATE OF RECOMMENDATION: 3/31/11 BIDS OR PROPOSALS RECEIVED: CDWG "NO BID" or NO RESPONSE RECEIVED: $16,906.85 BACKGROUND INFORMATION & BASIS FOR AWARD: This is for the purchase of Microsoft licenses and a tape backup library as part of virtualizing EUD's current servers. All purchases are being made from a pre-bid state contract. FUNDING: Purchase Order No. 20470 160601.7715 Prepared by: Steve Mann Title: JS Mana Reviewed by: EXHIBIT RR RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: DEPARTMENT: CONTRACTOR AWARD AMOUNT: DATE OF RECOMMENDATION: BIDS OR PROPOSALS RECEIVED: Dell Server Virtualization EUD Dm $9,565.48 3/31/11 "NO BID" or NO RESPONSE RECEIVED: $9,565.48 BACKGROUND INFORMATION & BASIS FOR AWARD: This is for the purchase cf two blade servers, which will be used to virtualize EUD's current standalone servers. The units are only available from Dell and are sold below advertised price. FUNDING: 160601.7715 Prepared by: Steve Mann Title: IS Manaaer Reviewed by: Purchase Order No. 20469 EXHIBIT SS RECOMMENDATION FOR CONTRACT AWARD PROJECT NAME: Power Quality Meter DEPARTMENT: Electric Utility CONTRACTOR Power Monitors Inc (PMI) AWARD AMOUNT: $6,881.21 DATE OF RECOMMENDATION: 03/31/11 BIDS OR PROPOSALS RECEIVED: Power Monitors Inc (PMI) Sierra Utility Sales "NO BID" cr NO RESPONSE RECEIVED: $6,881.21 10, 527.00 BACKGROUND INFORMATION & BASIS FORAWARD: Three phase power quality meter kit with single phase monitorfor spot checking power inside a building. Equipmentof this kind is necessaryto insure the EUD is providing powerto City of Lodi's customers that meets or exceeds industry standards. Power Monitors Inc is the low responsible bidder and was awarded the Purchase Order based on these facts. FUNDING: 160652.7719 Prepared by: Randy Lipelt Title: Buver Reviewed by: Purchase Order No.: 20461